Administrative Services Coordinator
Destination DC
Washington, DC
- Expired: February 28, 2023. Applications are no longer accepted.
About Destination DC(DDC), the official destination marketing organization for the nation's capital, is a private, non-profit membership organization of 1,000 businesses committed to marketing the area as a premier global convention, tourism and special events destination with a special emphasis on the arts, cultural and historic communities. Visit for more information.
Join the team of outstanding professionals at DDC, where we offer excellent benefits, an open workplace culture focused on DEI and have fun promoting the city we love. DDC offers 10% 401-k employer match, 100% of commuter benefits and more. Employees are currently working 2 to 3 days from home.
Position Summary
The Administrative Services Coordinator oversees facilities operations to ensure effectiveness and efficiency including general office maintenance, and the administrative support needs of Finance & Administration department as well as the Executive Office as needed. The position reports to the Chief Financial Officer. This position requires four days in office.
Essential Duties and Responsibilities (include the following, but are not limited to)
Experience, Competencies & Education
To Apply: Submit cover letter with salary requirements and resume to .
DESTINATION DC IS AN EQUAL OPPORTUNITY EMPLOYER
Join the team of outstanding professionals at DDC, where we offer excellent benefits, an open workplace culture focused on DEI and have fun promoting the city we love. DDC offers 10% 401-k employer match, 100% of commuter benefits and more. Employees are currently working 2 to 3 days from home.
Position Summary
The Administrative Services Coordinator oversees facilities operations to ensure effectiveness and efficiency including general office maintenance, and the administrative support needs of Finance & Administration department as well as the Executive Office as needed. The position reports to the Chief Financial Officer. This position requires four days in office.
Essential Duties and Responsibilities (include the following, but are not limited to)
- Oversees general office operations and maintenance.
- Administers the purchase and maintenance of office equipment.
- Manages purchasing office supplies process; maintains accurate inventory, ensures timely maintenance for office equipment and vehicles, keeps spending within budget.
- Schedules and coordinates all aspects of the Destination DC's maintenance of office facilities, including general repairs, upkeep of fixtures and lighting. Ensures overall organization and cleanliness of office.
- Administers USPS/UPS shipping system.
- Periodically review vendor relationships for cost, performance, quality of service and makes recommendations based on cost-benefit analysis. Completes invoices for suppliers payments.
- Acts as the safety and security officer coordinating proper safety and security procedures for building. Maintains awareness of new procedures as outlined in the District. Provides, maintains and updates safety and security manual for entire organization.
- Maintains listing of staff equipment by division by employee to ensure proper check in and check out of desk keys, key fobs, and other company issued property.
- Prepare daily deposits for all banking transactions and cash transactions for the organization.
- Conducts monthly review of staff expense reports and audit them periodically.
- Supports the HR Department in the recruitment and onboarding process.
- Supports collection efforts of Accounts Receivable by reaching out to members/business partners for outstanding invoices periodically and tracks progress.
- Supports Finance & Administration department for administrative needs.
- Maintains emergency preparedness and crisis plan updates, engage in periodic emergency exercises and safety training such as CPR, First Aid, etc.
- Coordinate and/or assist with special projects (i.e. Staff Events, outings and Office clean-up).
- Supports the Executive Office on various projects as needed.
- Maintains company vehicles.
- Other special projects as assigned.
Experience, Competencies & Education
- 3-5 years of office management experience.
- Any combination of training and experience equivalent to the graduation from an Associate's degree program in Business Administration.
- Intermediate knowledge of Microsoft office software.
- Comfortable using Client Relationship Management (CRM) data system.
- Effective oral and written communication skills.
- Demonstrated ability and commitment to work in a diverse team environment.
- Ability to resolve routine problems independently to recognize when problems should be referred.
- Able to multi-task and be detailed oriented.
- Relies on experience and judgment to plan and accomplish goals.
- Personal commitment to excellence, professionalism, and creativity.
- Very responsive to internal and external customers.
- Candidate must be fully vaccinated for COVID-19.
To Apply: Submit cover letter with salary requirements and resume to .
DESTINATION DC IS AN EQUAL OPPORTUNITY EMPLOYER
Destination DC
Address
Washington, DC
20599
USA
Industry
Business
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