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Executive Administrative Assistant

Dentistry
Effingham, IL
  • Expired: over a month ago. Applications are no longer accepted.
Job Description

Administration Department / Executive Admin Assistant

 Are you someone who can help support the nation’s largest Dental Service Organization and the offices we serve?  We are seeking an individual with a positive attitude, which seeks opportunities and stimulates change.  

The Executive Administrative Assistants are dedicated to the support and schedules of the Executive Team at Heartland Dental and play a vital role in the daily schedules of those Executives.  They will collaborate within the team to align and perform in a consist manner to maintain efficiencies and effective productivity.  This individual will also assist the Administrative Assistant department with a wide variety special projects in addition to two Vice Presidents of Operations.

 With more than 1,400 dental offices supported across 38 states, over 16,000 team members and over 2,300 supported doctors in our support, Heartland Dental has a proven track record of growth and success. We’re looking for professional individuals who are open, positive and mentally flexible to join our network of support

This position reports to an Executive Administrative Assistant Supervisor as part of the Administrative Assistant Department.

Below is an overview of the duties and responsibilities associated with this position:

  • Perform office and administrative duties to assist Executive management
  • Conserves Executive’s time by reading, researching, and routing correspondence; drafting letters and documents; initiating communications
  • Maintains Executive’s appointment schedule by planning and scheduling meetings, conferences, and travel
  • Preparing internal and external corporate documents, reports, and presentations
  • Create professional presentations, flow charts, and graphs using PowerPoint and Excel, as requested
  • Attends meetings, takes notes and drafts the meeting minutes for communication to attendees

Minimum Requirements:

  • Demonstrate initiative at taking charge of unforeseen situations, problems and schedule changes
  • Advanced level skills with MS Office (Word, Excel, Outlook, PowerPoint)
  • Reliable and trustworthy with very confidential and personal information
  • Strong attention to detail and excellent organizational skills; Highly accurate and timely
  • Ability to work well under pressure and prioritize multiple tasks
  • Strong verbal and written communication skills
  • Ability to answer telephone calls, screen and professionally communicate information to callers
  • Ability to interact with co-workers in a collegial manner to accomplish common tasks
  • Ability to book complex travel on short notice within an online platform
  • Attendance and punctuality are essential

 Desirable Qualifications:

  • Experience in assisting with corporate planning and coordinating of Executive schedules and travel
  • Experience working with complex schedules and time frames

We put our people first at Heartland Dental, and that shows in our generous benefits package.

Company retains the sole discretion to change the duties of the position at any time.

We provide all employees and applicants for employment the protections of federal, state, and local laws affording equal opportunity in employment.

Company Description
If you’re searching for a rewarding career in dentistry, look no further. Our office is looking for motivated, goal-oriented individuals to help provide the most efficient dental care for our communities.

We value our employees, as reflected in our generous benefits package.

Some of your many benefits include:
• Medical and prescription drug insurance
• Free dental services for yourself and your dependents minus lab fees
• Vision care support
• Life insurance
• 401(K) retirement plan

Dentistry

Why Work Here?
A caring dental practice that gives back to the community while also offering opportunities for professional growth.

If you’re searching for a rewarding career in dentistry, look no further. Our office is looking for motivated, goal-oriented individuals to help provide the most efficient dental care for our communities. We value our employees, as reflected in our generous benefits package. Some of your many benefits include: • Medical and prescription drug insurance • Free dental services for yourself and your dependents minus lab fees • Vision care support • Life insurance • 401(K) retirement plan

Address

Effingham, IL
USA

Industry

Business

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