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Secretary (OA)

Defense Logistics Agency Pearl Harbor, HI
  • Expired: over a month ago. Applications are no longer accepted.
Secretary (OA)

##### Department of Defense

Defense Logistics Agency


- ##### Open & closing dates

07/31/2019 to 08/07/2019

- ##### Service


- ##### Pay scale & grade

GS 7

- ##### Salary

$43,256 to $56,235 per year

- ##### Appointment type


- ##### Work schedule



1 vacancy in the following location:


Pearl Harbor, HI 1 vacancy

##### Relocation expenses reimbursed


##### Telework eligible


- Duties

### Summary

See below for important information regarding this job.

Learn more about this agency

### Responsibilities

- Serve as the principal office assistant, performing
administrative and clerical duties to assist and support the
- Establish and maintain the Director's daily calendar, coordinate
meeting arrangements, and schedule appointments, meetings and
conferences as needed.
- Prepare, compile or retrieve and review correspondence, reports,
briefings and other documents.
- Use a variety of office automation software.
- Perform clerical and administrative work in order to develop,
establish, update and maintain records and files.
- Compose non-technical correspondence on topics such as office
procedures, requests for information, and letters of
acknowledgment, commendation or notification.
- Serve as the detachment's Records Manager and ensures proper
retention and disposal of records according to regulations and
other governing directives.

### Travel Required

Occasional travel - You may be expected to travel for this position.

##### Supervisory status


##### Promotion Potential


- #### Job family (Series)

0318 Secretary

- Requirements

### Conditions of Employment

- Must be a U.S. citizen
- Tour of Duty: 1st, Set Schedule, 6:30 a.m. to 3:00 p.m., Monday
through Friday
- Security Requirements: Non-Critical Sensitive / Secret
- Appointment is subject to the completion of a favorable
suitability or fitness determination, where reciprocity cannot
be applied; unfavorably adjudicated background checks will be
grounds for removal.
- Fair Labor Standards Act (FLSA): Non-Exempt
- Selective Service Requirement: Males born after 12-31-59 must be
registered or exempt from Selective Service.
- Recruitment Incentives: Not Authorized
- Bargaining Unit Status: No
- Pre-Employment Physical: Not Required
- Term Appointment NTE 3 years be converted to permanent.
- Obligated Position: This is an obligated position and occupancy
is subject to the return of former incumbent. If former
incumbent fails to return to the position, occupancy may become

### Qualifications

A. Specialized Experience: One year of specialized experience that
equipped you with the particular competencies to successfully
perform the duties of the position, and is directly in or related to
this position. To qualify at the GS-07 level, applicants must
possess one year of specialized experience equivalent to the GS-06
level or equivalent under other pay systems in the Federal service,
military or private sector. Creditable specialized experience
includes: maintain an individual's daily calendar, arrange meeting,
appointments and/or conferences; perform administrative and clerical
support in an office environment; utilize time management and
tracking skills; perform a full range of office support services;
perform all of the procedural work of the office and carry-out and
coordinate procedures which may involve numerous steps.

B. Typing Proficiency Requirement: Must be able to type at least 40
words per minute.

C. Education: As a general rule, education is not creditable above
GS-5 for most positions covered by this standard; however, graduate
education may be credited in those few instances where the graduate
education is directly related to the work of the position.

Experience refers to paid and unpaid experience, including volunteer
work done through National Service programs (e.g., Peace Corps,
AmeriCorps) and other organizations (e.g., professional;
philanthropic; religious; spiritual; community, student, social).
Volunteer work helps build critical competencies, knowledge, and
skills and can provide valuable training and experience that
translates directly to paid employment. You will receive credit for
all qualifying experience, including volunteer experience.

### Education

Are you using your education to qualify? You MUST provide
transcripts or other documentation to support your educational
claims. Unless otherwise stated: Unofficial transcripts are
acceptable at time of application.

GRADUATE EDUCATION: One academic year of graduate education is
considered to be the number of credits hours that your graduate
school has determined to represent one academic year of full-time
study. Such study may have been performed on a full-time or
part-time basis. If you cannot obtain your graduate school's
definition of one year of graduate study, 18 semester hours (or 27
quarter hours) should be considered as satisfying the requirement
for one year of full-time graduate study.

FOREIGN EDUCATION: If you are using education completed in foreign
colleges or universities to meet the qualification requirements, you
must show that the education credentials have been evaluated by a
private organization that specializes in interpretation of foreign
education programs and such education has been deemed equivalent to
that gained in an accredited U.S. education program; or full credit
has been given for the courses at a U.S. accredited college or

### Additional information

**MILITARY SPOUSE PREFERENCE**: In order to receive this preference
you must choose to apply using the "Priority Placement Program, DoD
Military Spouse Preference (MSP)" eligibility. If you are claiming
military spouse preference and are determined to be among the Best
Qualified for the position, you may be referred to the hiring
manager as a priority applicant.

**For Important General Applicant Information and Definitions go

**Reemployed Annuitants:** This position does not meet criteria for
appointment of Reemployed Annuitants. The DoD criteria for hiring
Reemployed Annuitants can be found at:

If you are an eligible Interagency Career Transition Assistance
Program (ICTAP) applicant you may apply for special selection over
other candidates for this position. To be well-qualified and
exercise selection priority for this vacancy, displaced Federal
employees must be rated at a score of 85 or higher for this
position. ICTAP eligibles must submit one of the following as proof
of eligibility for the special selection priority: a separation
notice; a "Notice of Personnel Action" (SF-50) documenting
separation; an agency certification that you cannot be placed after
injury compensation has been terminated; an OPM notification that
your disability annuity has been terminated; OR a Military
Department or National Guard Bureau notification that you are
retired under 5 U.S.C. 8337(h) or 8456. Additional information may
also be found at the General Information and Definitions link

**MILITARY SPOUSE PREFERENCE**: Information and required
documentation for claiming Military Spouse Preference may be found
at the General Information and Definitions link above.

**INFORMATION FOR VETERANS** is available at: As of 23 December
2016, Military retirees seeking to enter federal service in the
Department of Defense now require a waiver if they would be
appointed within 180 days following their official date of

**DRUG-FREE WORKPLACE**: The Defense Logistics Agency (DLA) has
established a Drug-Free Federal Workplace Policy. All applicants
tentatively selected for DLA employment in a testing designated
position are subject to urinalysis to screen for illegal drug use
prior to appointment. Applicants who refuse to be tested will be
denied employment with DLA for a period of six months. This policy
extends to random testing for the use of illegal drugs by employees
who occupy testing designated positions defined as sensitive in
Section 7(d) of Executive Order 12564. The Defense Logistics
Agency's Drug Free Workplace Plan's drug testing panel includes
testing for the following illegal substances: marijuana, cocaine,
opiates (codeine/morphine), 6-Acetylmorphine (heroin),
phencyclidine, amphetamines (amphetamine/methamphetamine),
methylenedioxymethamphetamine (MDMA), methylenedioxyamphetamine
(MDA), oxycodone, oxymorphone, hydrocodone, and hydromorphone.

### How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the
qualifications above.

The assessments for this job will measure the following

- Technical Competence
- Writing
- Speaking
- Data Management

Once the application process is complete, we may review your r?sum?
and supporting documents to ensure you meet the basic qualification
requirements. We may evaluate each applicant who meets the basic
qualifications on the information provided and evaluate your
relevant personal, educational, and work experiences as it relates
to fundamental competencies, identified in the Qualifications
section above, required for this position. Based on the results of
this evaluation, you will be placed in one of the following quality
- Best-Qualified: This highest category will be used for those
candidates who possess the type and quality of experience that
substantially exceeds the minimum qualifications of the
position, including all selective placement factors and
appropriate quality ranking factor(s), as determined by the job
- Highly-Qualified: This higher category will be used for those
candidates who possess the type and quality of experience that
exceed the minimum qualifications of the position, as determined
by the job analysis.
- Qualified: This lowest category will be used for those
candidates that meet the minimum qualifications of the position
and are proficient in some, but not all, of the requirements of
the position. Candidates may require extensive training and/or
orientation in order to satisfactorily perform the duties of the

Names of the candidates in the Best-Qualified category will be sent
first to the hiring manager for employment consideration. Applicants
in other categories will be referred in accordance with category
rating procedures.

**Veteran's Preference:** If you are entitled to veteran's
preference, you should indicate the type of veteran's preference you
are claiming on your r?sum?. Your veteran's preference entitlement
will be verified by the employing agency. If you are entitled to
veteran's preference and qualified for the position, your name will
be placed above non-preference candidates on a list sent to the
hiring manager for employment consideration. Qualified veterans'
preference eligibles with a service-connected disability of 10% or
more will be listed at the top of the highest quality category
depending on the position and grade level of the job. For
information on entitlement see

**All Veterans:** You are required to submit a DD Form 214, Military
Discharge (Member Copy 4). Veterans claiming 10 Point Preference in
addition to your DD 214, you are required to submit a completed
SF-15 and, supporting documents outlined on the SF-15.\_fill/SF15.pdf

### Background checks and security clearance

##### Security clearance


##### Drug test required


- Required Documents

To apply for this position you must provide a complete Application
Package. Each Application Package MUST include:

1. Your Resume listing work schedule, hours worked per week, dates
of employment and duties performed. If multiple resumes are
submitted by an applicant, only the last resume submitted will
be reviewed for the qualifications and referred for selection
consideration if eligible.
2. Applicable documents to support the eligibility(s) for which you
are applying. Please review the following link for a listing of
the additional documents you will need to provide: Supporting

If you are claiming Military Spouse Preference, you must submit the
following supporting documents with your application package:
Marriage Certificate or License; Signed Self-Certification Checklist
(must be certified within 30 days); Veterans' Preference
documentation (e.g., DD-214, VA Letter, Statement of Service, if
applicable); Transcripts (if applicable). These documents must
provide acceptable information to verify: Residency within the
commuting area of your sponsor's permanent duty station (PDS); proof
of marriage to the active duty sponsor; proof of military member's
active duty status; and other documentation required by the vacancy
announcement to which you are applying. **NOTE: Previous federal
employees must also submit the following additional documentation:
SF-50s (e.g., LWOP, highest grade held, overseas appointments,
etc.), SF-75 information, and documentation of performance rating of
record (dated within the last 12 months).**
#### If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution
recognized by the U.S. Department of Education in order for it to be
credited towards qualifications. Therefore, provide only the
attendance and/or degrees from schools accredited by accrediting
institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this
vacancy announcement may result in an ineligible rating or may
affect the overall rating.

- Benefits

A career with the U.S. Government provides employees with a
comprehensive benefits package. As a federal employee, you and your
family will have access to a range of benefits that are designed to
make your federal career very rewarding. Learn more about federal

Review our benefits

Eligibility for benefits depends on the type of position you hold
and whether your position is full-time, part-time, or intermittent.
Contact the hiring agency for more information on the specific
benefits offered.

- How to Apply

To apply for this position, you must complete the online application
and submit the documentation specified in the Required Documents
section below.

The complete application package must be submitted by 11:59 PM (EST)
on the closing date to receive consideration.

- To begin, click Apply Online to access an online application.
Follow the prompts to select your USAJOBS resume and/or other
supporting documents. You will need to be logged into your
USAJOBS account or you may need to create a new account.
- You will be taken to an online application. Complete the online
application, verify the required documentation, and submit the
- You will receive an email notification when your application has
been received for the announcement.
- To verify the status of your application, log into your USAJOBS
account,, select the
Application Status link and then select the More Information
link for this position. The Application Status page will display
the status of your application, the documentation received and
processed, and your responses submitted to the online
application. Your uploaded documents may take several hours to
clear the virus scan process.

To preview the questionnaire, please go to

### Agency contact information

### Jodi Evans-Harris

##### Phone


##### Email

##### Address

DLA Land and Maritime
3990 East Broad Street
Columbus, OH 43218

Learn more about this agency

### Next steps

This Term Appointment may be converted to a Career or Career
Conditional appointment without further announcement. In order to be
eligible for conversion, you must serve at least two years of
continuous service under a term appointment in the competitive
service and your performance must be at least Fully Successful.


For an explanation of the overseas entitlements, please review the
information in the following link:

U.S. citizens overseas under ordinarily resident status are not
eligible for appointment under the Status of Forces Agreement.
Ordinarily Resident is defined as a U.S. citizen who is locally
resident; and, has legal, permanent resident status within the host
country; and, is subject to host country employment and tax laws.

Pay Retention will be extended to an eligible employee who applies
through a formal recruitment program and is selected for a position
at an overseas location.

It is highly recommended that research be done about the cost of
living in Hawaii prior to applying. For information about the cost
of living and many other important items to consider visit:
Once you successfully complete the application process, you will
receive a notification of receipt. Your application package will be
reviewed to ensure you meet the basic eligibility and qualifications
requirements, and you will receive a notification. A review may be
completed of your online questionnaire and the documentation you
submitted to support your responses. Applicants that are found among
the most highly qualified may be referred to the hiring official for
consideration, and you will receive a notification of referral. The
selecting official may choose to conduct interviews, and as part of
the selection process, applicants may be required to complete
additional supplemental documents. Once the selection is made, you
will receive a notification of the decision. If interviews are
conducted, DLA uses a technique called Behavior Based Interviewing
(BBI). Be sure to check your USA Jobs account for your notification

- Fair & Transparent

The Federal hiring process is setup to be fair and transparent.
Please read the following guidance.

### Equal Employment Opportunity Policy

The United States Government does not discriminate in employment on
the basis of race, color, religion, sex (including pregnancy and
gender identity), national origin, political affiliation, sexual
orientation, marital status, disability, genetic information, age,
membership in an employee organization, retaliation, parental
status, military service, or other non-merit factor.

- Equal Employment Opportunity (EEO) for federal employees & job

### Reasonable Accommodation Policy

Federal agencies must provide reasonable accommodation to applicants
with disabilities where appropriate. Applicants requiring reasonable
accommodation for any part of the application process should follow
the instructions in the job opportunity announcement. For any part
of the remaining hiring process, applicants should contact the
hiring agency directly. Determinations on requests for reasonable
accommodation will be made on a case-by-case basis.

A reasonable accommodation is any change to a job, the work
environment, or the way things are usually done that enables an
individual with a disability to apply for a job, perform job duties
or receive equal access to job benefits.

Under the Rehabilitation Act of 1973, federal agencies must provide
reasonable accommodations when:

- An applicant with a disability needs an accommodation to have an
equal opportunity to apply for a job.
- An employee with a disability needs an accommodation to perform
the essential job duties or to gain access to the workplace.
- An employee with a disability needs an accommodation to receive
equal access to benefits, such as details, training, and
office-sponsored events.

You can request a reasonable accommodation at any time during the
application or hiring process or while on the job. Requests are
considered on a case-by-case basis.

Learn more about disability employment and reasonable accommodations
or how to contact an agency.

#### Legal and regulatory guidance

- Financial suitability
- Social security number request
- Privacy Act
- Signature and false statements
- Selective Service
- New employee probationary period

This job originated on For the full announcement and to
apply, visit Only resumes
submitted according to the instructions on the job announcement listed
at will be considered.

Defense Logistics Agency


Pearl Harbor, HI