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Secretary (Office Automation)

Defense Commissary Agency Frederick, MD
  • Expired: over a month ago. Applications are no longer accepted.
Secretary (Office Automation)

##### Department of Defense

Defense Commissary Agency

##### RPA 19AUGJ5LPNDI674424


- ##### Open & closing dates

08/28/2019 to 09/09/2019

- ##### Service


- ##### Pay scale & grade

GS 6

- ##### Salary

$42,308 to $55,006 per year

- ##### Appointment type


- ##### Work schedule



1 vacancy in the following location:


Fort Detrick, MD 1 vacancy

##### Relocation expenses reimbursed


##### Telework eligible


- Duties

### Summary

The foundation for success of the Defense Commissary Agency mission
is our people. It is DeCA's goal to have a workforce that is
comprised of our nation's diverse cultures and backgrounds. DeCA
operates a worldwide commissary system that provides quality grocery
products to active duty military personnel and retirees, members of
the Reserve and National Guard, and their families, as well as
current DeCA employees. The agency employs over 15,000 people and
its annual sales exceed $4 billion.

Learn more about this agency

### Responsibilities

- Maintain a filing system, reviews correspondence for spelling
and grammar, receives mail, maintains the store director's
appointment calendar and serves as the forms manager.
- Serve as the personnel liaison between the commissary and Human
Resources Service Provider (HRSP) by generating requests,
monitoring status and resolving employee personnel actions.
- Perform in-processing functions for all new hires and reviews
in-processing forms for accuracy and completeness.
- Serve as the payroll liaison between the commissary and the
Customer Service Representative (CSR) to resolve payroll issues.
- Procure, issue, control, and dispose of supplies and equipment
required for store operations.
- Maintain the property accounting register relating to supplies
and equipment procured for the commissary.

### Travel Required

Not required

##### Supervisory status


##### Promotion Potential


- #### Job family (Series)

0318 Secretary

#### Similar jobs

- Office Secretaries
- Secretaries, Office

- Requirements

### Conditions of Employment

- Must be a United States Citizen
- Application materials must be received by 11:59 EST On the
closing date.
- Work Schedule: Full Time
- Tour of Duty: Irregular Schedule including nights, weekends, and
- Permanent Change of Station (PCS) Costs: ARE NOT Authorized
- Position Sensitivity: Non-Critical Sensitive
- Security Requirements: Not Applicable
- Overtime: Occasionally
- Temporary Duty (TDY) Travel: Occasionally
- Fair Labor Standards Act: (FLSA): Non-Exempt
- Bargaining Unit Position: No
- Drug Testing: Not Required
- Physical Requirement: Not Applicable
- Obligated Position: No
- Selective Service Requirement: All male applicants born after
December 31, 1959 must be registered with the selective service
system or exempt from Selective Service. Please visit for more information.

### Qualifications

In accordance with the Group Coverage Qualification Standards for
Clerical and Administrative Support Positions,

To qualify for this position you must possess One year of
specialized experience equivalent to GS-05 grade level that equipped
you with the particular knowledge, skills, and abilities (KSAs) to
perform successfully the duties of the position, and is directly in
or related to this position. To be creditable, specialized
experience must be at GS-05 or equivalent under other pay systems in
the Federal service, military, or private sector.

Volunteer Experience: Your experience refers to paid and unpaid
experience, including volunteer work done through a National Service
program (e.g., Peace Corps, AmeriCorps) and other organizations
(e.g., professional, philanthropic, religious, spiritual, community,
student, and social). Volunteer work helps build critical
competencies, knowledge, and skills and can provide valuable
training and experience that translates directly to paid employment.
You will receive credit for all qualifying experience, including
volunteer experience.

or qualifications determinations your resume must contain your name,
a description of your duties, the number of hours worked per week
and the beginning and ending dates (month/year) for each position.
Resumes that do not contain this information will be marked as
insufficient and applicants may not receive consideration for this

To ensure full consideration of your experience and education we
encourage you to use the USAJOBS resume builder to prepare your
resume or to guide you in preparing your resume.

**Time after competitive appointment:** Candidates applying under
merit promotion must have completed three months of civilian service
after a competitive appointment by the closing date of the
announcement. (5 CFR 330.501)

**Time-in-Grade:** Current or previous federal employees must have
held a permanent appointment in the competitive or excepted service
for a minimum of 52 weeks at the GS-05 (or equivalent) level to be
eligible for the position by the closing date of the announcement.

**Examples of specialized experience include:**
- Performing administrative or clerical duties such as preparing
correspondence, maintaining a filing system, and keeping an
appointment calendar.
- Working with personnel and payroll related actions.
- Completing supply-related duties.

### Education

Education may not be substituted for specialized experience at this
grade level.

### Additional information

**REGARDING INTERVIEWS:** Interviews may be required for this
position. Accommodations may be made to conduct telephonic
interviews to preclude travel hardships for applicants.

**Re-employed Annuitant:** A former Federal employee who has retired
under either the Civil Service Retirement System (CSRS) or Federal
Employees Retirement System (FERS) is an Annuitant. An annuitant
cannot be hired (i.e. re-employed) unless the vacant position meets
the criteria in the Department of Defense (DOD) policy on employment
of annuitants issued December 10, 2008.
The DoD criteria for hiring Re-employed Annuitants can be found at

**Re-employed Annuitant:** This position Does not meet criteria for
re-employed annuitant.

**Other Notes**:

- Individual with Financial Difficulty:\_Recruitment/tools/Mythbuster\_on\_Federal\_Hiring\_Policies.pdf.
- Deliberate attempts to falsify your application information,
such as copying portions of this job announcement into your
resume, may result in you being removed from consideration for
this position.
- Additional vacancies may be filled from this announcement upon
its closing.
- Applicants selected from this announcement may be required to
serve a Two-year probationary period.
- **Typing Proficiency: You must show possession of typing/office
automation skills. You may meet this requirement by
self-certifying that you can type at least 40 words per minute
based on a 5-minute sample with three or fewer errors. Such
information must be included in your application package**.
- Additional documents maybe required if you held or currently
hold a federal position. (e.g., Resignation SF50 LWOP, highest
grade held, overseas appointments, etc.), SF-75 Information, and
documentation of performance rating of record (dated within the
last 12 months). See
for more information.

### How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the
qualifications above.

**Specifically you will be evaluated on the following

- Clerical and Administrative
- Personnel and Payroll
- Supply
- Typing Proficiency


To determine your qualifications, a review of your resume and
supporting documentation will be made and compared against your
responses to the questions. The score you receive is a measure of
the degree to which your background matches the competencies

We will evaluate each applicant who meets the basic qualifications
on the information provided as it relates to fundamental
competencies identified as required for this position..

Applicants must choose ALL APPLICABLE ELIGIBILITIES in order to
receive consideration for this announcement. Failure to choose any
eligibility or select the wrong eligibility will result in
non-consideration for this position. If you are unsure as to your
eligibility, please select ALL Eligibilities.

**Understanding Eligibilities and Qualifications as Part of the
Application Process:**

**Military Spouse Preference:** If you are entitled to military
spouse preference, in order to receive this preference you must
choose the spousal eligibility in your application package
referencing MSP Military Spouse Preference. Your preference
entitlement will be verified by the employing agency. If you are
claiming military spouse preference and qualified for the position,
your name will be placed below preference eligible veteran
candidates and above non-preference candidates on a list sent to the
hiring manager for employment consideration. To claim Military
Spouse Preference (MSP) please complete the Military Spouse PPP
Self-Certification Checklist

### Background checks and security clearance

##### Security clearance


##### Drug test required


##### Position sensitivity and risk

Noncritical-Sensitive (NCS)/Moderate Risk

##### Trust determination process


- Required Documents

Application packages should include the following documents:

**Questionnaire:** Required
**Transcripts:** Required if using education to qualify. See
Education section for more information
**Resume:** Required

**For qualifications determinations your resume must contain the

- Applicant's full legal name and contact information
- Description of your duties
- Number of hours worked per week
- Beginning and ending dates (month/year) for each position

**Applicants who fail to provide the required information on their
resume will not receive consideration for this position**
See for more
**Veterans Preference:**

If you are claiming Veterans' Preference, you must submit supporting
documents with your application package. These documents must
provide acceptable documentation to verify: the type of preference
claimed (i.e. 5 point, 10-point, etc.) and the character of the
service (i.e. Honorable Discharge). A copy of your DD214,
"Certificate of Release or Discharge from Active Duty," Showing your
Character of Service is required when claiming veterans preference.
The member 4 copy of your DD214, "Certificate of Release or
Discharge from Active Duty," is preferable. If unable to verify
Character of Service, you will not receive veterans preference.

If claiming 10 point preference, you will need to submit a Standard
Form 15 "Application for 10-point Veterans' Preference"\_fill/SF15.pdf .

If claiming 10 point preference, you will need to submit a Veteran
Disability (VA) Letter. If you need assistance in obtaining a VA
Letter please visit

If you are currently serving on active duty and expected to be
released or discharged within the next 120 days, you must submit
written documentation from the armed forces that certifies you are
expected to be discharged or released from active duty service in
the armed forces under honorable conditions not later than 120 days
from the date the written documentation is signed. If selected,
additional documentation may be required prior to appointment.

Interagency Career Transition Assistance Programs:

This program applies to employees who have been involuntarily
separated from a Federal service position within the competitive
service or Federal service employees whose positions have been
deemed surplus or no longer needed. To receive selection priority
for this position, you must: 1) meet ICTAP eligibility criteria; 2)
be rated well-qualified for the position; Well qualified is defined
as possessing the type and quality of experience that exceeds the
positions minimum qualifications. and 3) submit the appropriate
documentation to support your ICTAP eligibility. For more

**Military Spouse Preference (MSP):**

Military Spouse PPP Self-Certification Checklist.\_Self\_CertificationChecklist.pdf

You must submit supporting documents with your application package.
These documents must provide acceptable information to verify: you
reside within the commuting area of your sponsor's permanent duty
station (PDS); proof of marriage to the active duty sponsor, proof
of military member's active duty status, and other documentation
required by the vacancy announcement to which you are applying; and
must meet all pre-employment criteria and be eligible for immediate
noncompetitive appointment to a position in the competitive service.

Military Spouse Preference Documentation required: Marriage
Certificate or License, Signed Self-Certification Checklist,
Veterans' Preference documentation (e.g., DD-214, VA Letter,
Statement of Service, if applicable), Transcripts (if applicable).

Military Spouse Preference additional documentation required if
previously held a federal position: SF-50s (e.g., LWOP, highest
grade held, overseas appointments, etc.), SF-75 Information, and
documentation of performance rating of record (dated within the last
12 months).

**Employees Serviced by DLA:**

Civilian Federal employees who receive human resources servicing
through the Defense Logistics Agency DO NOT need to submit
supporting documentation if applying through merit promotion. Your
record in Electronic Official Personnel Folder (eOPF) will be used
to verify your eligibility. It is your responsibility to ensure the
required documents are in your eOPF for verification purposes. If
your documents are not in eOPF, you must submit them to the
announcement you are applying for at the time of application.
Failure to submit all of the documents on time will result in
automatic disqualification.

**Overseas Employees:**

DeCA employees working overseas MUST submit copies of your current
SF-50, showing your current tenure, grade and salary.

#### If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution
recognized by the U.S. Department of Education in order for it to be
credited towards qualifications. Therefore, provide only the
attendance and/or degrees from schools accredited by accrediting
institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this
vacancy announcement may result in an ineligible rating or may
affect the overall rating.

- Benefits

A career with the U.S. Government provides employees with a
comprehensive benefits package. As a federal employee, you and your
family will have access to a range of benefits that are designed to
make your federal career very rewarding. Learn more about federal

Review our benefits

Eligibility for benefits depends on the type of position you hold
and whether your position is full-time, part-time, or intermittent.
Contact the hiring agency for more information on the specific
benefits offered.

- How to Apply

To apply for this position, you must complete the online application
and submit the documentation specified in the Required Documents

The complete application package must be submitted by 11:59 PM (EST)
on the 09/09/2019 to receive consideration.

To begin, click Apply Online to access an online application. Follow
the prompts to select your USAJOBS resume and/or other supporting
documents. You will need to be logged into your USAJOBS account or
you may need to create a new account.

You will be taken to an online application. Complete the online
application, verify the required documentation, and submit the

You will receive an email notification when your application has
been received for the announcement.

To verify the status of your application, log into your USAJOBS
account, , select the
Application Status link and then select the More Information link
for this position. The Application Status page will display the
status of your application, the documentation received and
processed, and your responses submitted to the online application.
Your uploaded documents may take several hours to clear the virus
scan process.

To preview the questionnaire, please go to

### Agency contact information

### DeCA East Servicing Team

##### Phone


##### Fax


##### Email


##### Address

Defense Commissary Agency East
1300 E Avenue
Fort Lee, VA 22380

Learn more about this agency

### Next steps

Once you successfully complete the application process, you will
receive a notification of receipt. Your application package will be
reviewed to ensure you meet the basic eligibility and qualification
requirements, and you will receive a notification. A review will be
made of your online questionnaire and the documentation you
submitted to support your responses. A list of qualified applicants
will be created and sent to the selecting official. All applicant
reviewed and/or referred will receive a notification letter. The
selecting official may choose to conduct interviews. Once the
selection is made, you will receive a notification of decision.

- Fair & Transparent

The Federal hiring process is setup to be fair and transparent.
Please read the following guidance.

### Equal Employment Opportunity Policy

The United States Government does not discriminate in employment on
the basis of race, color, religion, sex (including pregnancy and
gender identity), national origin, political affiliation, sexual
orientation, marital status, disability, genetic information, age,
membership in an employee organization, retaliation, parental
status, military service, or other non-merit factor.

- Equal Employment Opportunity (EEO) for federal employees & job

### Reasonable Accommodation Policy

Federal agencies must provide reasonable accommodation to applicants
with disabilities where appropriate. Applicants requiring reasonable
accommodation for any part of the application process should follow
the instructions in the job opportunity announcement. For any part
of the remaining hiring process, applicants should contact the
hiring agency directly. Determinations on requests for reasonable
accommodation will be made on a case-by-case basis.

A reasonable accommodation is any change to a job, the work
environment, or the way things are usually done that enables an
individual with a disability to apply for a job, perform job duties
or receive equal access to job benefits.

Under the Rehabilitation Act of 1973, federal agencies must provide
reasonable accommodations when:

- An applicant with a disability needs an accommodation to have an
equal opportunity to apply for a job.
- An employee with a disability needs an accommodation to perform
the essential job duties or to gain access to the workplace.
- An employee with a disability needs an accommodation to receive
equal access to benefits, such as details, training, and
office-sponsored events.

You can request a reasonable accommodation at any time during the
application or hiring process or while on the job. Requests are
considered on a case-by-case basis.

Learn more about disability employment and reasonable accommodations
or how to contact an agency.

#### Legal and regulatory guidance

- Financial suitability
- Social security number request
- Privacy Act
- Signature and false statements
- Selective Service
- New employee probationary period

This job originated on For the full announcement and to
apply, visit Only resumes
submitted according to the instructions on the job announcement listed
at will be considered.

Defense Commissary Agency


Frederick, MD