The foundation for success of the Defense Commissary Agency mission is our people. It is DeCA's goal to have a workforce that is comprised of our nation's diverse cultures and backgrounds. DeCA operates a worldwide commissary system that provides quality grocery products to active duty military personnel and retirees, members of the Reserve and National Guard, and their families, as well as current DeCA employees. The agency employs over 15,000 people and its annual sales exceed $4 billion.
Learn more about this agency
- Maintain a filing system, reviews correspondence for spelling and grammar, receives mail, maintains the store director's appointment calendar and serves as the forms manager. - Serve as the personnel liaison between the commissary and Human Resources Service Provider (HRSP) by generating requests, monitoring status and resolving employee personnel actions. - Perform in-processing functions for all new hires and reviews in-processing forms for accuracy and completeness. - Serve as the payroll liaison between the commissary and the Customer Service Representative (CSR) to resolve payroll issues. - Procure, issue, control, and dispose of supplies and equipment required for store operations. - Maintain the property accounting register relating to supplies and equipment procured for the commissary.
### Travel Required
##### Supervisory status
##### Promotion Potential
- #### Job family (Series)
#### Similar jobs
- Office Secretaries - Secretaries, Office
- Requirements ------------
### Conditions of Employment
- Must be a United States Citizen - Application materials must be received by 11:59 EST On the closing date. - Work Schedule: Full Time - Tour of Duty: Irregular Schedule including nights, weekends, and holidays - Permanent Change of Station (PCS) Costs: ARE NOT Authorized - Position Sensitivity: Non-Critical Sensitive - Security Requirements: Not Applicable - Overtime: Occasionally - Temporary Duty (TDY) Travel: Occasionally - Fair Labor Standards Act: (FLSA): Non-Exempt - Bargaining Unit Position: No - Drug Testing: Not Required - Physical Requirement: Not Applicable - Obligated Position: No - Selective Service Requirement: All male applicants born after December 31, 1959 must be registered with the selective service system or exempt from Selective Service. Please visit https://www.sss.gov/ for more information.
In accordance with the Group Coverage Qualification Standards for Clerical and Administrative Support Positions, http://www.opm.gov/qualifications/Standards/group-stds/gs-cler.asp.applications
To qualify for this position you must possess One year of specialized experience equivalent to GS-05 grade level that equipped you with the particular knowledge, skills, and abilities (KSAs) to perform successfully the duties of the position, and is directly in or related to this position. To be creditable, specialized experience must be at GS-05 or equivalent under other pay systems in the Federal service, military, or private sector.
Volunteer Experience: Your experience refers to paid and unpaid experience, including volunteer work done through a National Service program (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional, philanthropic, religious, spiritual, community, student, and social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
or qualifications determinations your resume must contain your name, a description of your duties, the number of hours worked per week and the beginning and ending dates (month/year) for each position. Resumes that do not contain this information will be marked as insufficient and applicants may not receive consideration for this position.
To ensure full consideration of your experience and education we encourage you to use the USAJOBS resume builder to prepare your resume or to guide you in preparing your resume.
**Time after competitive appointment:** Candidates applying under merit promotion must have completed three months of civilian service after a competitive appointment by the closing date of the announcement. (5 CFR 330.501)
**Time-in-Grade:** Current or previous federal employees must have held a permanent appointment in the competitive or excepted service for a minimum of 52 weeks at the GS-05 (or equivalent) level to be eligible for the position by the closing date of the announcement.
**Examples of specialized experience include:** - Performing administrative or clerical duties such as preparing correspondence, maintaining a filing system, and keeping an appointment calendar. - Working with personnel and payroll related actions. - Completing supply-related duties.
Education may not be substituted for specialized experience at this grade level.
### Additional information
**REGARDING INTERVIEWS:** Interviews may be required for this position. Accommodations may be made to conduct telephonic interviews to preclude travel hardships for applicants.
**Re-employed Annuitant:** A former Federal employee who has retired under either the Civil Service Retirement System (CSRS) or Federal Employees Retirement System (FERS) is an Annuitant. An annuitant cannot be hired (i.e. re-employed) unless the vacant position meets the criteria in the Department of Defense (DOD) policy on employment of annuitants issued December 10, 2008. The DoD criteria for hiring Re-employed Annuitants can be found at http://www.dtic.mil/whs/directives/corres/pdf/1400.25-V300.pdf.
**Re-employed Annuitant:** This position Does not meet criteria for re-employed annuitant.
- Individual with Financial Difficulty: https://hru.gov/Studio\_Recruitment/tools/Mythbuster\_on\_Federal\_Hiring\_Policies.pdf. - Deliberate attempts to falsify your application information, such as copying portions of this job announcement into your resume, may result in you being removed from consideration for this position. - Additional vacancies may be filled from this announcement upon its closing. - Applicants selected from this announcement may be required to serve a Two-year probationary period. - **Typing Proficiency: You must show possession of typing/office automation skills. You may meet this requirement by self-certifying that you can type at least 40 words per minute based on a 5-minute sample with three or fewer errors. Such information must be included in your application package**. - Additional documents maybe required if you held or currently hold a federal position. (e.g., Resignation SF50 LWOP, highest grade held, overseas appointments, etc.), SF-75 Information, and documentation of performance rating of record (dated within the last 12 months). See https://tools.hr.dla.mil/downloads/USAStaffing/DeCASupDoc.pdf for more information.
### How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
**Specifically you will be evaluated on the following competencies:**
- Clerical and Administrative - Personnel and Payroll - Supply - Typing Proficiency
**REVIEW OF APPLICATION DOCUMENTS (FOR ALL APPLICANTS):**
To determine your qualifications, a review of your resume and supporting documentation will be made and compared against your responses to the questions. The score you receive is a measure of the degree to which your background matches the competencies required.
We will evaluate each applicant who meets the basic qualifications on the information provided as it relates to fundamental competencies identified as required for this position..
Applicants must choose ALL APPLICABLE ELIGIBILITIES in order to receive consideration for this announcement. Failure to choose any eligibility or select the wrong eligibility will result in non-consideration for this position. If you are unsure as to your eligibility, please select ALL Eligibilities.
**Understanding Eligibilities and Qualifications as Part of the Application Process:** http://www.dla.mil/Portals/104/Documents/Careers/downloads/Eligibilities%20and%20Qualifications-CCP.pdf?ver=2018-10-16-084128-890
**Military Spouse Preference:** If you are entitled to military spouse preference, in order to receive this preference you must choose the spousal eligibility in your application package referencing MSP Military Spouse Preference. Your preference entitlement will be verified by the employing agency. If you are claiming military spouse preference and qualified for the position, your name will be placed below preference eligible veteran candidates and above non-preference candidates on a list sent to the hiring manager for employment consideration. To claim Military Spouse Preference (MSP) please complete the Military Spouse PPP Self-Certification Checklist
### Background checks and security clearance
##### Security clearance
##### Drug test required
##### Position sensitivity and risk
Noncritical-Sensitive (NCS)/Moderate Risk
##### Trust determination process
- Required Documents ------------------
Application packages should include the following documents:
**Questionnaire:** Required **Transcripts:** Required if using education to qualify. See Education section for more information **Resume:** Required
**For qualifications determinations your resume must contain the following:**
- Applicant's full legal name and contact information - Description of your duties - Number of hours worked per week - Beginning and ending dates (month/year) for each position
**Applicants who fail to provide the required information on their resume will not receive consideration for this position** See http://www.usajobs.gov/Content/pdfs/Tutorials-Resume for more information. **Veterans Preference:**
If you are claiming Veterans' Preference, you must submit supporting documents with your application package. These documents must provide acceptable documentation to verify: the type of preference claimed (i.e. 5 point, 10-point, etc.) and the character of the service (i.e. Honorable Discharge). A copy of your DD214, "Certificate of Release or Discharge from Active Duty," Showing your Character of Service is required when claiming veterans preference. The member 4 copy of your DD214, "Certificate of Release or Discharge from Active Duty," is preferable. If unable to verify Character of Service, you will not receive veterans preference.
If claiming 10 point preference, you will need to submit a Standard Form 15 "Application for 10-point Veterans' Preference" http://www.opm.gov/Forms/pdf\_fill/SF15.pdf .
If claiming 10 point preference, you will need to submit a Veteran Disability (VA) Letter. If you need assistance in obtaining a VA Letter please visit https://www.ebenefits.va.gov/ebenefits/homepage "
If you are currently serving on active duty and expected to be released or discharged within the next 120 days, you must submit written documentation from the armed forces that certifies you are expected to be discharged or released from active duty service in the armed forces under honorable conditions not later than 120 days from the date the written documentation is signed. If selected, additional documentation may be required prior to appointment.
Interagency Career Transition Assistance Programs:
This program applies to employees who have been involuntarily separated from a Federal service position within the competitive service or Federal service employees whose positions have been deemed surplus or no longer needed. To receive selection priority for this position, you must: 1) meet ICTAP eligibility criteria; 2) be rated well-qualified for the position; Well qualified is defined as possessing the type and quality of experience that exceeds the positions minimum qualifications. and 3) submit the appropriate documentation to support your ICTAP eligibility. For more information: https://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/
**Military Spouse Preference (MSP):**
Military Spouse PPP Self-Certification Checklist. https://www.dcpas.osd.mil/Content/documents/EC/PPP\_Self\_CertificationChecklist.pdf
You must submit supporting documents with your application package. These documents must provide acceptable information to verify: you reside within the commuting area of your sponsor's permanent duty station (PDS); proof of marriage to the active duty sponsor, proof of military member's active duty status, and other documentation required by the vacancy announcement to which you are applying; and must meet all pre-employment criteria and be eligible for immediate noncompetitive appointment to a position in the competitive service.
Military Spouse Preference Documentation required: Marriage Certificate or License, Signed Self-Certification Checklist, Veterans' Preference documentation (e.g., DD-214, VA Letter, Statement of Service, if applicable), Transcripts (if applicable).
Military Spouse Preference additional documentation required if previously held a federal position: SF-50s (e.g., LWOP, highest grade held, overseas appointments, etc.), SF-75 Information, and documentation of performance rating of record (dated within the last 12 months).
**Employees Serviced by DLA:**
Civilian Federal employees who receive human resources servicing through the Defense Logistics Agency DO NOT need to submit supporting documentation if applying through merit promotion. Your record in Electronic Official Personnel Folder (eOPF) will be used to verify your eligibility. It is your responsibility to ensure the required documents are in your eOPF for verification purposes. If your documents are not in eOPF, you must submit them to the announcement you are applying for at the time of application. Failure to submit all of the documents on time will result in automatic disqualification.
DeCA employees working overseas MUST submit copies of your current SF-50, showing your current tenure, grade and salary.
#### If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
- Benefits --------
A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits.
Review our benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.
- How to Apply ------------
To apply for this position, you must complete the online application and submit the documentation specified in the Required Documents section.
The complete application package must be submitted by 11:59 PM (EST) on the 09/09/2019 to receive consideration.
To begin, click Apply Online to access an online application. Follow the prompts to select your USAJOBS resume and/or other supporting documents. You will need to be logged into your USAJOBS account or you may need to create a new account.
You will be taken to an online application. Complete the online application, verify the required documentation, and submit the application.
You will receive an email notification when your application has been received for the announcement.
To verify the status of your application, log into your USAJOBS account, https://my.usajobs.gov/Account/Login , select the Application Status link and then select the More Information link for this position. The Application Status page will display the status of your application, the documentation received and processed, and your responses submitted to the online application. Your uploaded documents may take several hours to clear the virus scan process.
To preview the questionnaire, please go to https://apply.usastaffing.gov/ViewQuestionnaire/10590408
### Agency contact information
### DeCA East Servicing Team
Defense Commissary Agency East 1300 E Avenue Fort Lee, VA 22380 US
Learn more about this agency
### Next steps
Once you successfully complete the application process, you will receive a notification of receipt. Your application package will be reviewed to ensure you meet the basic eligibility and qualification requirements, and you will receive a notification. A review will be made of your online questionnaire and the documentation you submitted to support your responses. A list of qualified applicants will be created and sent to the selecting official. All applicant reviewed and/or referred will receive a notification letter. The selecting official may choose to conduct interviews. Once the selection is made, you will receive a notification of decision.
- Fair & Transparent ------------------
The Federal hiring process is setup to be fair and transparent. Please read the following guidance.
### Equal Employment Opportunity Policy
The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.
- Equal Employment Opportunity (EEO) for federal employees & job applicants
### Reasonable Accommodation Policy
Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application process should follow the instructions in the job opportunity announcement. For any part of the remaining hiring process, applicants should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.
A reasonable accommodation is any change to a job, the work environment, or the way things are usually done that enables an individual with a disability to apply for a job, perform job duties or receive equal access to job benefits.
Under the Rehabilitation Act of 1973, federal agencies must provide reasonable accommodations when:
- An applicant with a disability needs an accommodation to have an equal opportunity to apply for a job. - An employee with a disability needs an accommodation to perform the essential job duties or to gain access to the workplace. - An employee with a disability needs an accommodation to receive equal access to benefits, such as details, training, and office-sponsored events.
You can request a reasonable accommodation at any time during the application or hiring process or while on the job. Requests are considered on a case-by-case basis.
Learn more about disability employment and reasonable accommodations or how to contact an agency.
#### Legal and regulatory guidance
- Financial suitability - Social security number request - Privacy Act - Signature and false statements - Selective Service - New employee probationary period
This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/GetJob/ViewDetails/544120300. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.
Defense Commissary Agency
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