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Administrative Assistant

Dean's Professional Services Portland, OR
  • Expired: 25 days ago. Applications are no longer accepted.

Administrative Assistant!

Great opportunity! A prestigous University in Portland is hiring an Administrative Assistant to work in through Dean’s Professional Services. The Administrative Assistant will provide office support and a variety of routine office tasks. Qualified candidates should have 2 years of administrative assistant experience in a medical setting.

Work Schedule: 8:30am-5:30pm

Pay: Based on Experience


  • Must have previous experience with Microsoft Outlook, scheduling meetings and invoice processing within Oracle.General Office Support.
  • Answers phones, takes messages, and/or routes calls; responds to routine questions about services;
  • Greets visitors and directs to appropriate location and/or staff person;
  • Performs simple maintenance on office equipment; refers maintenance problems to service technician when appropriate.
  • Provides administrative support for central administrative office and Program Directors which includes calendaring and scheduling of meetings.
  • Prepares materials for meetings as requested, emailing and paging meeting reminders, taking and disseminating meeting minutes, iExpense, tracks extra shifts, submits OTP’s for APP/Resident/Fellow surge shifts
  • Responsible for coordination of candidate interview days, track CME funds, track vacation and sick time, general office duties, phones, copies, mail, recycling, projects and programs on an as-needed basis.
  • Produce/updates CHS monthly attending schedule under the guidance of the Division Manager and call schedules and communicate changes as needed to faculty and required via Smart Web
  • Timekeeper for department, Scheduling for department team members.


  • One year of general office or secretarial experience, AND
  • An Associate’s degree or certificate in office occupations or office technology; OR
  • A Bachelor’s degree and six months of general office or secretarial experience; OR
  • An equivalent combination of training and experience

Know someone who may be interested? Dean’s Professional Services offers up to $250 to anyone who refers a friend

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Dean's Professional Services

Why Work Here?

2019 Elite Winner of Best and Brightest Companies to Work For in Houston

Dean's Professional Services is a national, award-winning staffing solutions firm. Since 1993, DPS has placed over 35,000 professionals across the nation. For more information visit


Portland, OR
Portland, OR