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Site HR and Administration Coordinator

Customized Distribution Services, Inc. Fort Gibson ,OK
  • Expired: over a month ago. Applications are no longer accepted.
Job Description

  Position Summary: Under general supervision, administers the various human resources, payroll, and clerical support functions for the designated company facility. Serves to support facility management in its efforts to ensure the consistent application and administration of human resources policies and practices. Acts as a liaison between employees at the facility level and the Corporate Human Resources department.  


Essential Duties and Responsibilities: Include the following. Other duties may be assigned as required. 


q Comply and tracks the Company's attendance/tardiness standard as well as all other company policies, procedures, and expected standards of behavior.  


q Holds at least semi-monthly meeting with the Operations Manager and/or General Manager to review any performance issues with the current workforce.  


q Assists with the development of programs to attract, retain and promote a diverse workforce for the organization. 


q Answering any employee requests and questions.  


q Reviews the recruitment process and makes suggestions for improvement using HR best practices.  


q Conducts exit interviews, analyzes data and makes recommendations for corrective action and continuous improvement. 


q Coordinates the employment, application, and interviewing process by placing job advertisements and conducting initial phone screens and in-person interviews with candidates.  


q Provides new hire orientation and all other onboarding activities, either through the company portal or in person.  


q Manages vendor relationships. 


q Coordinates with the Human Resources Manager in the dissemination of policy and other employee communications.  


q Prepares paperwork required to place employee on payroll and establishes personnel file. 


q Ensures that employees are properly informed of all benefit enrollment opportunities and assists with enrollments as necessary.  


q Travels on the production floor several times daily to familiarize and interact with all staff members. 


q Administers the company's anti-drug and alcohol testing program. 


q Conducts minor employee relations issues. Conducts effective, thorough and objective investigations. 


q Polls electronic time clocks (E-time) and reviews the information for completeness and accuracy and contacts department supervisors for any missed times. 


q Maintains personnel files in compliance with all applicable federal, state, and local laws and keeps employee records up-to-date 


q Performs general clerical duties, such as answering the phones, maintaining files, completing reports. 


q Processes payroll and payroll adjustments and resolves related problems. 


q Maintains working knowledge of legal requirements related to day-to-day management of employees, reducing legal risks and ensuring regulatory compliance. Partner with the Human Resources Manager as required.  


q Maintains location's organization chart. 


q Displays a high level of effort and commitment to performing work: operates effectively within the organizational structure; demonstrates trustworthiness and responsible behavior. 


q Comply with company policies, procedures, and expected standards of behavior. 




Supervisory Responsibilities: This position has no supervisory responsibilities. 


Qualifications: In order to perform this job successfully the individual must be able to perform each essential duty satisfactorily. The requirements outlined below are representative of the knowledge/skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The ability to use a computer, word processing and spreadsheet software is required.  


Required Education and/or Experience:   

  • A Bachelor's degree in Human Resources or two or more years as a full-time Human Resources Assistant or equivalent involving support with recruitment, employee relations, time tracking and leave, insurance benefits, and worker's compensation. 
  • High level of interpersonal skills to handle sensitive and confidential situations and documentation. 
  • Attention to detail in composing, typing emails and warnings, establishing priorities and meeting deadlines. 
  • Excellent spelling, grammar and written communication skills. 
  • Excellent telephone and oral communication skills. 
  • Ability to maintain a high level of confidentiality. 
  • Ability to multi-task. 
  • Use of Microsoft Excel and Word and general office equipment  


Language Skills: Ability to analyze and interpret general business periodicals, professional journals, technical procedures or governmental regulations. Ability to compose reports, business correspondence and procedure manuals. Ability to effectively communicate information in verbal or written format and effectively respond to questions from groups of managers, clients, employees, customers and the general public. 


Mathematical Skills: Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals. Ability to compute rates, ratios, percentages as well as draw and interpret bar graphs. Ability to correctly read, interpret and process lengthy strings of individual digits in their correct order. 


Reasoning Ability: Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. 


Physical Demands: The physical demands outlined below are representative of those that must be met by an employee in order to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 


While performing the duties of this job, the employee is regularly required to: 


q Sit for extended periods of time. 

q Use hands to finger, handle, touch or manipulate items. 

q Speak and/or hear. 

q Stand for extended periods, walk and reach with hands or arms. 

q Occasionally stoop, kneel or crouch. 

q Lift up to fifty (50) pounds repeatedly. 

q Stoop, reach, kneel, twist and walk while handling cases of product. 

q Have vision abilities to include proximate vision, color vision and the ability to adjust focus.  

Customized Distribution Services, Inc.


Fort Gibson, OK