Administrative Assistant/Office Administrator

Administrative Assistant/ Office Administrator

Administrative Assistant/ Office Administrator position (clerical) available with Crye-Leike Property Management in Brentwood, TN office. Office hours are Monday-Friday, 8:30am-5:30pm. Crye-Leike Property Management provides full-service management services for Residential, Commercial and Homeowner Associations.

Job Description

This position supports the local Property Management team and General Manager in all aspects of paperwork for property sales transactions, coordinate all data entry for the Multiple Listing Service (MLS), and company departments and perform other duties as assigned to meet branch office goals and provide service to Crye-Leike customers.

Job Responsibilities:

• Answer phone and direct calls with both property owners and tenants.
• Correspond with homeowners and tenants maintaining documentation.
• Process tenants, leases, and new property paperwork.
• Maintain spreadsheets and Property Management database.
• Open and route incoming postal and courier mail.
• Assist agents and employees with technical issues.
• Maintain files for all sales.
• Assists with social media accounts.
• Responsible for office supplies, staff payroll reporting, general office duties.

Qualifications

• High school diploma/GED required.
• Demonstrated proficiency using Microsoft Office (Word, Excel, Outlook).
• Ability to successfully multi-task and understand how to prioritize work.
• Must have a professional demeanor, possess a strong work ethic and be reliable.
• Excellent customer service and communication skills (verbal and written) a must.
• Experience operating and utilizing a multi-line telephone system.
• 2+ years administrative support experience working in an office environment required.
• Ability to work independently with minimal supervision.
• Prior property management experience required.