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Administrative Assistant

Criveller Group Healdsburg, CA

  • Expired: over a month ago. Applications are no longer accepted.
Job Description

The Receptionist/Administrative Assistant is the primary first point of telephone contact for Criveller from 8am to 5pm and is also responsible for the general office duties as listed below (duties are not limited to the list below, and from time to time you may be asked to perform additional duties)

 This is a non-exempt,   part-time position.

Primary Duties:

-Manages incoming phone calls

-Maintain a tidy and professional personal workspace, and additionally, reception, general office --Phone coverage during breaks or other absences from desk are to be coordinated with other members of staff.

-Daily collection, distribution and filing of e-mail, faxes and USPS mail

-Distribution of phone messages in a timely manner

-Direct phone calls and messages to the proper sales representative according to territory. ( If there is any question of territory seek clarification with management)

-Greet Walk-In Clients

-Perform typing and transcription duties as required.

-Responsible for general office filing

-Ensure office has adequate supply of equipment/office supplies

-Ensure office has adequate supply forms used on a regular basis

-Interpret policies & procedures as established by superiors.

-Database maintenance: customer and vendor files in Outlook

-Remote capture of check deposits

-Update client database and files as new information becomes available

-Process outgoing UPS shipments as required

-Spare parts: send out order confirmations to client, do picking slip, pull parts as necessary. Photograph parts. Package and ship to client

-Trade Shows: take care of all requirements for booking show space, pull brochures and office supplies necessary

-Auto maintenance: keep track of car maintenance

-Trips: book travel, hotels etc. for technician or other trips, keep track of trip expenses. Schedule trips with clients

-Technician Calls: keep track of clients that call in and require technical assistance and enter results into Pipeline

-Tech Visits: coordinate visits with clients

-Payroll: process time clock entries

 

Secondary Duties

Maintain stock of brochures, catalogs, and any other necessary sales literature.

Perform specific projects as required

During crush (July thru October) you may be required to work additional hours during the week and occasionally on Saturday mornings. You may also be required to work additional hours according to business needs.

Physical requirements: must be able to lift 20 lbs on a regular basis. Must be able to negotiate stairs in main building and be able to move freely between main building and tank manufacturing building.

Company Description
As one of the oldest suppliers of processing, bottling, and labeling equipment in North America, Criveller is recognized not only for high-quality equipment, but also for our technical expertise, design services and superior customer service.

Our projects are found coast to coast and encompass the microbrewery and winery sector as well as apple cider production facilities, distilleries, pasta sauce production facilities, blending and metering systems for vodka production, tanks and packaging solutions to the bottled water industry and olive oil production.

The Criveller brand has been synonymous with premium fermentation and processing equipment that extends from winery equipment to olive oil production.

Criveller Group

As one of the oldest suppliers of processing, bottling, and labeling equipment in North America, Criveller is recognized not only for high-quality equipment, but also for our technical expertise, design services and superior customer service. Our projects are found coast to coast and encompass the microbrewery and winery sector as well as apple cider production facilities, distilleries, pasta sauce production facilities, blending and metering systems for vodka production, tanks and packaging solutions to the bottled water industry and olive oil production. The Criveller brand has been synonymous with premium fermentation and processing equipment that extends from winery equipment to olive oil production.

Address

185 Grant Ave.

Healdsburg, CA
USA
View all jobs at Criveller Group