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Personal Assistant (PA-D-GCT-09)

Crimmins Residential Staffing
Greenwich, CT
  • Posted: over a month ago
  • $135,000 Yearly
  • Full-Time
Job Description

Position: Personal Assistant

Schedule: Full-time Monday Friday, hours TBD. Flexibility needed for occasional later evenings and weekends

Location: Greenwich, CT: private residence daily & local office as needed; Westport, CT office once a week

Salary: $120-135K with $15K annual bonus



Overview:

Support the Chief of Staff to ensure and enable the achievement of goals and initiatives, in an efficient and timely manner. This involves assisting with all aspects of day-to-day activities including calendar management, meeting support, communication, household management and errands. This position will work within a dynamic residential and office culture that focuses on open-mindedness, truth, reflection and excellence.

Responsibilities:

Provide oversight, coordination and assistance to Chief of Staff on various projects in a fast-paced residential, business and family office environment.

Manage various aspects of logistics of business and personal calendaring (multiple time zones) & event planning. Events consist of small personal residential events to moderate business events and large-scale business and/or philanthropic events.

Manage annual birthday and holiday program logistics with focus on personal gifting and collaborate on large-scale philanthropic gifting.

Provide specialized gift and project research support. Procure items such as residential supplies, office supply, seasonal purchases, event purchases, gift wrapping, mailings, distributions, creating custom gift certificates.

Coordinate transportation arrangements, from personal to large event arrangements utilizing experience in personal ground, aviation and yacht reservations.

Manage multiple expense accounts reporting through Concur, manage multiple corporate credit cards.

Proactively ensure timely communication to residential team members and office teams.

Provide oversight and coordination for the scheduling and hosting of Zooms and various video meeting platform meetings.

Liaise with technology support to schedule team rollouts, troubleshooting, compliance.

Assist with virtual and paper file organization and archiving, inventory management, contact updating, mailing list removals, domestic and international shipping, online subscriptions, membership renewals, personal donation processing.

Additional responsibilities and/or special projects as requested.

Values:

Integrity: open, honest, does not filter, spin or manipulate communications

Excellence: high standards and expectations, always striving to improve

Discretion: respects privacy, understands and maintains confidentiality

Teamwork: ability to creatively collaborate

Logic: trusts in and relies on logic over emotions

Courage: willing to take on difficult things, does not tolerate badness

Ego: strives to work with low ego and is able to self-reflect

Abilities:

Remain calm and composed in stressful, chaotic situations

Comfortable working in ambiguity and handles last minute changes well

Remains transparent but understand appropriate confidentiality and exercises good judgment

Open to feedback, exploring mistakes and weaknesses in the interest of learning and self-improvement

Quick learner, intellectually curious, engaged and proactive

Nurturing and caring with teams and external parties, enjoys a diverse work environment

Skills:

Solid administrative assistant experience, including the ability to multitask, self-prioritize and has exceptional organizational skills

Ability to anticipate and be proactive on work needs ahead

Systematic approach to problem solving

Exercise ownership and works independently while staying in sync

Practical decision maker who asks good questions

Common sense

Identifies a goal and is able to quickly link tasks to that goal, does not get stuck

Results oriented, focuses on the outcome

Eye for design, aesthetics and creativity

Exceptional communication skills (written, verbal and body)

Excellent time management

Experience & Qualifications:

Bachelors degree

Experience as a Personal Assistant or Executive Assistant is required

o Experience in both Personal Assistant and Executive Assistant is preferred

Seeking a professional with at least ten years of experience

Mac usage/experience required and proficiency in MS Outlook & MS Suite, Google Docs, Adobe, Salesforce, Concur, Dropbox and cloud-based file systems

Must drive and have own transportation



Crimmins Residential Staffing

Address

Greenwich, CT
06830 USA

Industry

Housekeeping

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