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Human Resources Coordinator

Craig Realty Group
Newport Beach, CA
  • Expired: over a month ago. Applications are no longer accepted.
Job Description

Craig Realty Group offers a collaborative, fair, and family-like culture as well as great benefits such as medical, dental, vision, short-term and long-term disability and life insurance plans, 401K and health flexible spending account. Craig Realty Group celebrates employees by providing monthly corporate events, and other activities and perks in the beautiful corporate office located in Newport Beach.

The Human Resources team is currently hiring for a Human Resources Coordinator to provide administrative support in daily human resources operations. This includes maintaining the confidentiality of all employee records and related materials, having a broad working knowledge of HR policies and processes, and making sure the company is compliant with existing employment laws and regulations.

Essential duties and responsibilities include but are not limited to:

  • Assist with new hire process including but not limited to entering new hire information in ADP and conducting new hire orientations.
  • Coordinate new hire setup with IT through Zoho web application.
  • Create and update job postings in ApplicantPro as needed.
  • Set up and follow up on completed background checks and drug tests as needed.
  • Prepare or assist with the preparation of offer letters.
  • Assist new hire candidates with explanation of Company policies and procedures.
  • Assist with the new hire and other companywide employee training, coordinate, and track completion of all employee training records.
  • Coordinate all benefit open enrollment meetings and process employee benefit changes and enrollments in ADP.
  • Monitor and track employee benefit eligibility and obtain required documentation from the responsible parties.
  • Liaise with the Company's unemployment carrier and respond to their inquires within a timely manner.
  • Complete disability insurance claims in a timely manner and follow-up as needed.
  • Create Personnel Action Forms (PAF) and Termination Action Forms (TAF) as needed.
  • Prepare separation packets accurately and in a timely manner. Track mailed packages to ensure timely delivery of the separation packets to the appropriate entity.
  • Organize and maintain electronic personnel files following HR record keeping requirements and set up for all entities.
  • File all new hire paperwork, employee changes, write-ups, termination paperwork, and other documents in employee electronic personnel files on a weekly basis.
  • Process HR invoices and allocate costs per entity accordingly and accurately.
  • Prepare UPS and GSO payroll packets for distribution and ensure timely delivery. Monitor the delivery process and notify Payroll Department and the appropriate General Manager of any anticipated delays or other delivery issues.
  • Update Kronos for employee profiles on a biweekly basis, and employee time off accruals on a weekly basis.
  • Schedule, coordinate and set up meetings for executives and vendors.
  • Assist Payroll Department with data entry, timecard review and other specific tasks and projects as needed.
  • Monitor and record all COVID-19 related employee absences in the tracking log.
  • Assist with COVID-19 related reporting to OSHA, Cal-OSHA, DOH, Sedgwick, PPP, FFCRA or other agencies on an as needed basis.
  • Conduct COVID-19 contact tracing.
  • Prepare, distribute or post COVID-19 required notices of exposure within a timely manner and on an as needed basis.
  • Assist with temperature screening at the front desk when needed.
  • Assist HR and Payroll Departments with other tasks and responsibilities as needed.
  • Serve as backup to the Reception on the first floor and cover for rest /meal breaks when needed.
  • Other duties and responsibilities may be assigned on an as needed basis.

Education and Experience

  • Bachelor's degree in Human Resources or related field is highly desired but not required.
  • 2-4 years of experience in HR Coordinator or Administrator role.
  • Familiarity with HRIS software such as ADP Workforce and Kronos is highly desirable but not required.

Other skills and abilities

  • Work independently and as part of the team.
  • Think fast and take initiative.
  • Ability to act cordially, respectfully, and professionally.
  • Strong organizational and multitasking skills as well as attention to detail.
  • Ability to compile written documents and spreadsheets utilizing MS Word and Excel.
  • Knowledge of current employment laws and regulations.
  • Identify and analyze problems with limited information and recommend a resolution.

Craig Realty Group is an Equal Opportunity and Affirmative Action Employer. The Company is committed to ensuring equal employment opportunities for all job applicants and employees. Employment decisions are based upon job-related reasons regardless of race, ethnicity, color, religion, sex, sexual orientation, age, national origin, disability, gender identity, genetic information, veteran status, or any other status protected by law. U.S. Citizenship/Permanent Resident is required for most positions.

Job Posted by ApplicantPro

Craig Realty Group


Newport Beach, CA
92660 USA



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