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Dealer Services Coordinator

Cox Automotive Portland, OR

  • Expired: over a month ago. Applications are no longer accepted.
Job Description

Cox Automotive a division of Manheim Auto is currently looking for qualified individuals for our Dealer Services Coordinator position for our operations in the Portland area.

About Cox Automotive

There’s nothing ordinary about Cox Automotive. We are people of every background driven by our passion for mobility, innovation, client success and community outreach. We make buying, selling and owning (or simply using) cars easier for everyone. Touching more than 40,000 clients across five continents, we bring together the best brands and the best teams to propel the automotive industry forward. Some of those team members work for our iconic consumer brands like Autotrader and Kelley Blue Book, while others are creating the future of automotive at industry-facing brands like, Manheim and vAuto.


About Cox 

We are the Cox family of businesses. We’ve been making our mark since 1898 by building and evolving world-class businesses, staying true to our values, and encouraging top talent to always look for growth and impact while building a career with us. Our primary divisions – Cox Communications and Cox Automotive – are driving a new wave of innovation, powering smart cities with powerhouse broadband communications and pioneering greener, more progressive transportation alternatives for individuals and fleet operators. We’re also expanding into new spaces like cleantech and healthcare to rev up our momentum toward building a better future for the next generation. We’re looking for the talent today who will be our leaders tomorrow. Sound intriguing? Learn more about where we are today, where we hope you’ll be going with us, and the common purpose that unites us.


• High School Diploma or equivalent required.
• 1 – 3 years Auction experience or 2 – 4 years dealership experience strongly preferred. Previous experience in sales support role desired.
• Effective communication (written and verbal) and interpersonal skills required.
• Ability to work in a high-performance, fast-paced team environment.
• Solid computer skills, including ability to use Internet and MS Office effectively.
• Ability to adapt to and work effectively within a constantly changing environment.
• Excellent customer service and problem-solving skills required.
• Ability to sit or stand for prolonged periods of time.
• Ability to perform repetitive tasks; manual dexterity.
• Vision abilities required include close, distance, and depth perception.


Represents the Dealer Sales Lane at the location on sale days —promotes services such as Manheim Certified, accept and solicits reserve numbers from Dealers, assigns run numbers, reps vehicles on the block, works “IF” counter, up sells products and services, etc.

Works with lane, department managers, market sales team, and other coordinators to ensure each vehicle crosses the auction block on sale day and or is posted on OVE; also responsible for ensuring vehicles are re‐ran if needed.

Works directly with customer onsite, via email & phone to ensure expectations are met and service issues are resolved.

Champions all sale day preparations (pre/post activities) related to in‐lane and online sales.

Demonstrates professionalism and sincere appreciation for the business relationships that have been established amongst the dealers and Manheim.

Investigates, troubleshoots, and resolves customer problems and issues; serves as a liaison between customers, sales teams, and location personnel to reconcile problems and to maintain a high level of customer service.

Assist with customer care issues and respond to dealer inquiries, problems, or concerns in a professional manner and escalate as necessary. 

Educate customers on Online Vehicle Exchange, Simulcast, and on other Manheim services & products. Provide assistance and training in usage.  

Provide consultation to customers regarding setting of floor prices prior to every sale and educate dealers if needed to MMR. This will guarantee a success of a dealer’s in-lane and online offerings and ensure Manheim sets realistic dealer expectations on selling cars.

Develop and strengthen relationships with dealers over the phone, online and at the Auction through planned contact and meetings, as well as feedback sessions regarding Auction and online use and services. 

Serve as initial contact for buyers and sellers. 

Maximize the number of transactions on OVE. Promote all listings onsite and offsite. 

Load inventory for dealers including no sales, transfer inventory from AutoTrader/others and vehicles with condition reports. 

Solicit inventory and offer additional services to all buyers (PSIs, recon, CRs).

Identify sold units and facilitate transactions through completion to include but not limited to the following:  -Monitor notifications generated online (e.g., purchase confirmation). 

Confirm availability and location of vehicle (and title) at the time of sale.

Generate and maintain required documentation for all transactions (e.g., Auction Bill of Sale, Gate Release). 

Work with manager to ensure a consistent and effective online and in-lane customer experience, appropriate transaction processing, high customer satisfaction and service levels. 

Walk vehicles for/with account representative and make recommendations for reconditioning to increase vehicle value

Reviews vehicles in sales line‐up, locates missing vehicles, and works with customers and operations to ensure that vehicles are prepared for sale (i.e., approval for repairs, frame checks, mileage, and VIN check).

Coordinates with Recon shops to ensure that repairs are completed in a timely manner

Works closely with vehicle check‐in and lot operations to ensure all work is completed on dealer vehicles (i.e., recon, inspections, details, etc.).

Contacts inside support if units are pulled from the sale or online for work not being completed or mechanical issues so this can be communicated to the customer.

Work with lot operations and quadrant coordinators to ensure appropriate scanning and organization of account vehicles.  

Review vehicles in sale line up, locate missing vehicles, and work with account representative to ensure vehicles are ready for sale.

Visibly demonstrate safety commitment by following all safety and health procedures and modeling the behaviors related to such.  Actively participate in support of all safety activities aligned with Safety Excellence.

Perform other duties as assigned by management.

Cox is an Equal Employment Opportunity employer – All qualified applicants/employees will receive consideration for employment without regard to that individual’s age, race, color, religion or creed, national origin or ancestry, sex (including pregnancy), sexual orientation, gender, gender identity, physical or mental disability, veteran status, genetic information, ethnicity, citizenship, or any other characteristic protected by law.

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Portland, OR



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