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Project Analyst and Communications Coordinator / Spanish/English Bilingual Skills Required (Open)

County of San Mateo San Mateo County, CA
  • Expired: September 13, 2019. Applications are no longer accepted.

The County Manager's Office is seeking well-qualified candidates for the position of Project Analyst and Communications Coordinator for the North Fair Oaks Middlefield Road Improvement Project.  Spanish/English bilingual skills are required for this position.
 
Under general supervision from the Community Affairs Manager the selected individual will assist in developing project goals, objectives, procedures, and work standards and will monitor the progress of the project.  In addition, the individual will serve as liaison to the public, residents, businesses, and other organizations in the North Fair Oaks district and relevant to the project.   The individual will also serve as liaison to County executives and will perform research in order to prepare and submit reports and presentations to the Board of Supervisors, the County Manager, the North Fair Oaks Council, and other boards and commissions related to the project.
 
The Project Analyst and Communication Coordinator will plan, organize, and coordinate all public and internal communication activities for the Project, including determining best practices for communication strategies, developing the Communication Plan, and facilitating the messaging to various outlets and recipients and determining the appropriate variations for the recipients.  The selected individual will develop and maintain relationships with community residents, businesses, and organizations.  The individual will also plan and facilitate community meetings, generate public notices, and receive and respond to public complaints, inquires, and questions related to the project.
 
The position may exercise direct and indirect supervision over professional, technical, and clerical staff. 
 
The ideal candidate will have the ability to interpret and apply policies, procedures, and regulations regarding community development and community outreach.  In addition, the ideal candidate will have the demonstrated ability to work independently and take initiative and will have the skills to work as a member of a team. Strong written and verbal communication skills in both English and Spanish are requirements for the position. 
 
The position will require participation in meetings conducted in the evenings and on weekends.  Flexibility in scheduling is required.
 
Information about the North Fair Oaks Middlefield Road Improvement Project can be found at:

NFO Middlefield Road Improvement Project -
https://publicworks.smcgov.org/projects/middlefield-road-improvement-project

NFO Middlefield Road Improvement Project video -
http://www.nfoforward.org/community-news/middlefield-improvement-project
 
This position is a limited term, at-will (full-time, temporary) position and is an exceptional opportunity to experience working in the public sector for a progressive local jurisdiction and for a substantial and comprehensive community development project.  The County of San Mateo is recognized state-wide as an innovative organization that provides comprehensive services to the residents and businesses in the county.  This limited term position is funded for the duration of the North Fair Oaks/Middlefield Road Improvement Project, which is expected to last two years.  However, the position could end early or be extended based on the Project.  The classification for this position is Management Analyst and has the associated management-level benefits.
 
Limited Term employees receive full medical and dental benefits, like regular employees, and a portable 401(a) plan.
 
NOTE: The eligible list generated from this recruitment may be used to fill future extra-help, limited term, unclassified, and regular classified vacancies. Duties may include, but are not limited to the following:

  • Assist in developing goals, objectives, policies, procedures, work standards, and administrative control systems for the Project
  • Develop and standardize procedures and methods to improve and continuously monitor the efficiency and effectiveness of operations and service delivery methods and procedures in order to maximize funding and minimize costs; identify opportunities for improvement and develop related recommendations
  • Conduct a variety of analytical and operational studies regarding Project activities, including operational, regulatory, or administrative issues, evaluate alternatives, and make recommendations
  • Prepare and submit Board of Supervisor agenda reports and various other commission, committee, and staff reports, resolutions, ordinances, and correspondence regarding the Project
  • Conduct special research projects and financial analysis, produce findings and recommendations, and prepare related reports=
  • Represent the Office of Community Affairs in interdepartmental, community, and/or professional meetings; confer with and coordinate with other County staff on a wide variety of administrative analyses and planning issues
  • Ensure compliance with any applicable laws, regulations, and professional practices
  • Prepare and submit Board of Supervisor agenda reports and various other commission, committee, and staff reports, resolutions, ordinances, and correspondence
  • Attend meetings, conferences, workshops, and training sessions and reviews publications and related materials to become and remain current on principles, practices, and new developments regarding community development and best practices in communicating information to the community
  • Communicate orally, in writing, or through graphic representations and statistical summaries with managers, colleagues, the public, and representatives of various organizations
  • Coordinate the development and implementation of the communication strategy to increase and maintain awareness of the Middlefield Road Improvement Project including its purpose, the construction schedule, and phasing for both residents and businesses
  • Develop and execute the communication plan and strategies
  • Develop relevant messaging to inform both residents, businesses, community organizations, and other organizations related to the project
  • Alert the executive team on significant or controversial issues related to the Project, research and make findings recommendations
  • Prepare and disseminate bulletins, articles, and other public information materials for the Project and ensure publications and other information materials are consistent with departmental and County standards of quality and cultural competence, including design, content, accuracy, and translation
  • Oversee internal employee communications and the timely delivery of relevant information to staff
  • Coordinate the Project's newsletter, website, and/or social media tools
  • Act as liaison for the Project to public groups and individuals, private organizations, community groups and other organizations, and provide information and assistance to the public and news media regarding the Project, receive and respond to complaints, requests, and questions
  • Maintain an effective working relationship with a variety of public and private organizations, including other County departments and agencies
  • Provide highly complex staff assistance to senior-level management and related commissions and advisory boards
  • Perform related duties as assigned
Education and Experience: 
Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to qualify would be: 
  • Equivalent to graduation from an accredited four-year college or university with major coursework in business administration, public administration, and/or public relations, media communication or journalism, or a closely related field.
  • At least one year of professional administrative experience is typically required at the Associate Management Analyst level, and at least 3 years for the Management Analyst level.  Preferred is four years of professional experience with responsibility for public relations and the preparat

County of San Mateo

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San Mateo County, CA
94063-1663 USA