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Supervising Medical Records Technician

County of Riverside
Riverside, CA
  • Posted: November 02, 2021
  • Full-Time

The Riverside University Health System - Medical Center currently has a job opportunity for Supervising Medical Records Technician (SMRT) in Riverside.

The SMRT assigned to the Release of Information section of the Medical Records Unit will lead, plan, organize, and participate in the release of information requests from patients, subpoenas, attorneys, insurance companies or any entity requesting medical records, while abiding by applicable regulations for records compliance.
The SMRT assigned to the Document Integrity section will lead/oversee the final quality assurance for patient charts by identifying errors, missing forms, and communicating with physicians and nurses, ensuring patient charts are filled out correctly for regulatory compliance. Additionally, the incumbent will also ensure records are stored or destroyed in accordance with policy, while maintaining confidentiality and compliance with Health Insurance Portability and Accountability Act (HIPAA) regulations.
This position is responsible for providing supervision and direction to the medical records technician's staff comprised of approximately 8 individuals responsible for clerical duties in the records division.
This position requires experience working in an acute hospital care setting with extensive knowledge of medical terminology, proficiency of the full Microsoft Office Suite, and strong organizational skills. Candidates must be able to maintain strict confidentiality and possess supervisory experience.
 Candidates who possess a current registration as a Registered Health Information Technician (RHIT) or the Registered Health Information Administrator (RHIA) issued by the American Health Information Management Association (AHIMA), knowledge of HIPAA regulations, and experience utilizing the EPIC System are highly desired or must receive either a RHIT or RHIA certification within the first year. 
 Meet the Team!
 Riverside University Health System

Upload a copy of any license(s), official/unofficial transcript(s), degrees, and/or related employment documents to your NeoGov account. If your education was completed outside of the United States, you will need to provide a copy of your Foreign Education Equivalency evaluation from a member of the National Association of Credential Evaluation Services or (NACES) Association of International Credential Evaluators, Inc. (AIC)


Plans, organizes, supervises, and participates in the work of a staff engaged in the maintenance of medical records or administration of records for vital statistics.

Classifies medical records of hospital patients and extracts data for the compilation of reports and surveys; reviews the accuracy and completeness of medical records for quality control purposes.

Supervises the abstraction of data from patient records, as requested; responds to inquiries related to medical records via telephone or correspondence in accordance with established confidentiality policies.

Communicates with physicians, coroner's office, and mortuaries to verify cause of death; assists in the training of and provides technical assistance to Medical Records Technicians, Medical Records Specialists, and clerical staff.

Writes office policies and procedures.

Trains staff from other hospitals regarding administration of birth records; conducts in-service training sessions relative to the content and review of medical records as necessary.



License/Certificate: Current registration as a Registered Health Information Administrator with the American Health Information Association.

Experience: One year as a Registered Health Information Administrator in a medical records department of a hospital or health care agency.


License/Certificate: Current registration as a Registered Health Information Technician with the American Health Information Management Association. Possession of an Associate of Science degree from an accredited community college in medical records technology may be substituted for the required registration or must participate in an approved preparatory correspondence course for medical record personnel leading to eligibility for registered status.

Experience: Two years of experience as a Medical Records Technician in a medical records department of a hospital or health care agency.


Experience: Three years of experience as a Medical Records Technician in a hospital, with at least one year of the experience being in an acute care facility.


Three years of experience within a Vital Statistics or similar unit responsible for the recording and maintenance of vital documents including the processing and administration of birth and death records.

Knowledge of: The principles and practices of vital or medical record keeping including knowledge of applicable information systems; medical terminology; preparation of medical records, filing and records storage; indexing; coding; statistical reporting; security and confidentiality of records; the laws, rules, and regulations affecting vital or medical records; administration of birth and death records; modern office management, organization and equipment; and the principles and techniques of supervision.

Ability to: Effectively supervise the work of other personnel; apply and interpret complex rules and regulations related to the medical records or vital statistics program; adapt and develop work procedures and systems to meet standards of the Joint Commission, the State of California Department of Health Services Office of Vital Records and Statistics, and other government regulatory agencies; prepare correspondence and reports; and establish and maintain effective relationships with others.


Condition of Employment
In accordance with the California Department of Public Health Order dated August 5, 2021, health care facility workers who work in indoor settings where care is provided to patients or where patients have access for any purpose must be vaccinated against COVID-19 as follows: first dose of a one-dose regimen or second dose of a two-dose regimen, by September 30, 2021.  Consideration may be given to candidates who are in the process of completing their vaccination regimen.
The Order allows for workers to be exempt from the vaccination requirements by providing the facility with a declination form signed by the individual stating either of the following: (1) the worker is declining vaccination based on Religious Beliefs; or (2) the worker is excused from receiving any COVID-19 vaccine due to Qualifying Medical Reasons.  Workers who are exempted from the vaccination requirements must observe all other infection control requirements, including face coverings and regular COVID testing at the frequency required by their work site.
 A requirement of employment is to provide proof of COVID-19 vaccination, or a completed COVID-19 Vaccination Declination form (filled out by the candidate and their medical provider as appropriate), during the pre-employment process.  Failure to submit the required documentation may render a candidate ineligible to move forward in the process.
Veterans 'Preference 

The County has a Veterans Preference Policy. Upload a copy of your (or your spouse's) Member-4 Form DD-214 (or NGB-22) indicating dates of service, and a copy of your spouse's letter of disability (if applicable) with your application. For privacy reasons, it is recommended that you remove your social security information from the document(s). A Human Resources Representative will review the materials and determine if you qualify for veterans 'preference. See the policy here: 
Other Requirements:

License/Certificate: Possession of a valid California Driver's License will be required.
What's Next?

This recruitment is opened to all applicants. Applicants who are current employees of the Riverside University Health System may be considered before other applicants depending on the volume of applications received.
Qualified applicants may be considered for future vacancies throughout the County.
Applications received prior to the closing date will be considered based on the information submitted. Changes or alterations cannot be accepted. No late applications will be permitted.
Include relevant work experience details on resume and/or application.
Applicants who fail to provide information demonstrating they possess the position requirements may not be considered further in the application process. A description of job duties directly copied from the job classification or job posting will not be considered.
For questions regarding this recruitment
Please contact DeNeen Culberson at with any questions regarding this recruitment.

County of Riverside


Riverside, CA
92502-1569 USA



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