Expired: over a month ago. Applications are no longer accepted.
Executive Administrative Assistants Purpose Provide high-level administrative support by conducting research, handling information requests, and performing clerical functions such as preparing correspondence, creating forms, and filing. May also train and supervise lower-level staff, act as a stand-in, and complete a variety of other tasks. Education and Experience High school diploma or equivalent 2+ years of college majoring in business, accounting, or finance preferredLess than 5 years’ experience Knowledge Clerical - Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology. English Language - Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar. Customer and Personal Service - Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction. Computers and Electronics - Basic knowledge of computer hardware and software. Administration and Management - Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources. Skills Basic SkillsActive Learning Understanding the implications of new information for both current and future problem-solving and decision-making.Active Listening Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.Critical Thinking Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.Learning Strategies Selecting and using training/instructional methods and procedures appropriate for the situation when learning or teaching new things.Monitoring Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.Reading Comprehension Understanding written sentences and paragraphs in work related documents.Speaking Talking to others to convey information effectively.Writing Communicating effectively in writing as appropriate for the needs of the audience. Social SkillsCoordination Adjusting actions in relation to others' actions.Instructing Teaching others how to do something.Negotiation Bringing others together and trying to reconcile differences.Persuasion Persuading others to change their minds or behavior.Service Orientation Actively looking for ways to help people.Social Perceptiveness Being aware of others' reactions and understanding why they react as they do. Complex Problem Solving SkillsComplex Problem Solving Identifying complex problems and reviewing related information to develop and evaluate options and implement solutions. Technical SkillsEquipment Selection Determining the kind of tools and equipment needed to do a job.Operation and Control Controlling operations of equipment or systems.Operations Analysis Analyzing needs and product requirements to create a design.Quality Control Analysis Conducting tests and inspections of products, services, or processes to evaluate quality or performance.Technology Design Generating or adapting equipment and technology to serve user needs.Troubleshooting Determining causes of operating errors and deciding what to do about it. Systems SkillsJudgment and Decision Making Considering the relative costs and benefits of potential actions to choose the most appropriate one.Systems Analysis Determining how a system should work and how changes in conditions, operations, and the environment will affect outcomes.Systems Evaluation Identifying measures or indicators of system performance and the actions needed to improve or correct performance, relative to the goals of the system. Resource Management SkillsManagement of Financial Resources Determining how money will be spent to get the work done, and accounting for these expenditures.Management of Material Resources Obtaining and seeing to the appropriate use of equipment, facilities, and materials needed to do certain work.Management of Personnel Resources Motivating, developing, and directing people as they work, identifying the best people for the job.Time Management Managing one's own time and the time of others. Computer SkillsSpreadsheets Using a computer application to enter, manipulate, and format text and numerical data; insert, delete, and manipulate cells, rows, and columns; and create and save worksheets, charts, and graphs.Presentations Using a computer application to create, manipulate, edit, and show virtual slide presentations.Internet Navigating the Internet to find information, including the ability to open and configure standard browsers; use searches, hypertext references, and transfer protocols; and send and retrieve electronic mail (e-mail).Navigation Using scroll bars, a mouse, and dialog boxes to work within the computer's operating system. Being able to access and switch between applications and files of interest.Word Processing Using a computer application to type text, insert pictures, format, edit, print, save, and retrieve word processing documents.Graphics Working with pictures in graphics programs or other applications, including creating simple graphics, manipulating the appearance, and inserting graphics into other programs. Work Context Body PositioningRequires sitting and typingRequires using hands to handle equipment, files, boxes, and inventoryRequires repetitive movementRequires lifting up to 35lbs CommunicationRequires contact with others (face-to-face, by telephone, or otherwise)Requires face-to-face discussions with individuals or teamsRequires writing letters and memosRequires telephone conversationsRequires use of electronic mail Impact of DecisionsRequires making decisions that affect other people, the financial resources, and/or the image and reputation of the organizationOpportunity to make decisions without supervisionRequires making decisions that impact the results of co-workers, clients or the company Level of ChallengeRequires repeating the same physical activities or mental activities over and overLimited freedom to determine tasks, priorities, and goalsRequires being exact or highly accurate Pace and SchedulingRequires meeting strict deadlines Personal InteractionRequires coordinating or leading others in accomplishing work activitiesRequires work with others in a group or teamRequires work with external customers or the public Work SettingRequires working indoors in environmentally controlled conditionsRequires limited outdoor work TasksPrepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives.Answer phone calls and direct calls to appropriate parties or take messages.Prepare responses to correspondence containing routine inquiries.Open, sort, and distribute incoming correspondence, including faxes and email.Greet visitors and determine whether they should be given access to specific individuals.Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees, and boards of directors.Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.File and retrieve corporate documents, records, and reports.Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.Provide clerical support to other departments.Attend meetings to record minutes. Activities Communicating with Supervisors, Peers, or SubordinatesConfer with coworkers to coordinate work activities. Establishing and Maintaining Interpersonal Relationships Getting InformationRead materials to determine needed actions. Organizing, Planning, and Prioritizing Work Communicating with Persons Outside OrganizationAnswer telephones to direct calls or provide information. Performing Administrative ActivitiesExecute sales or other financial transactions.File documents or records.Prepare business correspondence. Interacting With Computers Scheduling Work and ActivitiesSchedule operational activities. Updating and Using Relevant Knowledge Processing InformationCompile data or documentation.Sort mail. Identifying Objects, Actions, and Events Documenting/Recording InformationMaintain records.Prepare documentation for contracts, transactions, or regulatory compliance.Prepare research or technical reports.Record information from meetings or other formal proceedings.Transcribe spoken or written information. Thinking Creatively Making Decisions and Solving Problems Assisting and Caring for OthersGreet customers, patrons, or visitors.Make travel, accommodations, or entertainment arrangements for others. Monitor Processes, Materials, or Surroundings Evaluating Information to Determine Compliance with Standards Coordinating the Work and Activities of Others Resolving Conflicts and Negotiating with Others Performing for or Working Directly with the Public Tools and Technology Desktop calculator10-key calculators Desktop computersDesktop computers Digital camerasDigital cameras ScannersData input scannersScanners Accounting softwareIntuit QuickBooks Online Graphics or photo imaging softwareAdobe Systems Adobe IllustratorAdobe Systems Adobe PhotoshopCanva
1120 S Division St. Stuart Stuart,IA USA
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