Coordinator Team is seeking to grow their team by hiring an additional Transaction Coordinator to serve real estate agents during the contract-to-close process.
The ideal candidate for this contractor position may have been, or currently is, a licensed real estate agent that prefers behind the scenes support more than the selling side, or a candidate that has worked supporting agents in handling and processing their real estate business and transactions.
Who are we?
The mission of Coordinator Team is to provide our real estate agent-partners with the best possible assistance through every file we manage. Over years of experience in the Real Estate industry, we have developed and streamlined systems and processes to ensure the best possible experience for the agent and their clients. Our team provides agents with well trained and qualified staff when needed, streamlined systems and top-notch client service. We work with agents across the country from many different brokerages, offering a service like no other!
What are we looking for?
A high level Transaction Coordinator (TC) who is detailed, service-minded, well-organized, assertive and persistent. The ideal candidate must be flexible and solutions oriented. They provide high quality assistance while maintaining a strong sense of urgency. The TC will act as liaison between real estate agents, clients, closing officers, lenders and vendors during the transaction process and effectively manage the administrative tasks throughout the transaction. The TC will follow up effectively on outstanding items throughout the file to be sure all issues are handled as quickly as possible. They are well-versed in every step of the real estate transaction process and are tasked with monitoring progress from contract acceptance through the closing process. This candidate will work closely with the agent to manage the entire contract-to-close process efficiently and effectively to ensure all transactions close on time. The TC is responsible for implementing the Coordinator Team systems completely on each file they manage to ensure consistent service to agents and their clients.
Essential Duties and Responsibilities:
Review Contracts, Counters, Addenda, Amendments, etc. for all signatures and implement the Coordinator Team systems for file management
Coordinate appointments for inspections, appraisals, walk through appointments, and closings. Confirm property access information.
Monitor Deadlines and manage systems for follow-up as needed to ensure deadlines are met and contingencies are released
Submit all required documents to brokerage once fully executed, ensuring file is fully compliant prior to closing with brokerage.
Assist with paperwork completion throughout transaction and any documentation per the unlicensed assistant guidelines.
Follow-up consistently with outstanding items until resolved
Communicate with Real Estate Agents, Clients, Title/Escrow Officers, Lenders, and Attorneys to be sure all issues are resolved.
Implement and master Contract, Email, and Time Management software systems
Ensure all repairs are completed and provide receipts to buyer prior to deadline/closing.
Coordinate moving and possession schedule, and provide utility information to buyers and sellers.
Request Testimonials from clients following closing per the company requirements.
Specific Knowledge Preferred:
Real Estate contract and transaction knowledge and to ensure important contingency dates, conditions and terms are adhered to.
Understand real estate terminology
Microsoft Office Suite
Google Office Suite
Real Estate Contract Systems (CTM, Zipforms, Transaction Desk, Dotloop, etc.)
Online Closing Platforms (Skyslope, KW Command, Dotloop, etc)
E-Signature Systems (Docusign and Docusign Rooms, Instanet, etc)
Home Office Set-up and/or Laptop (this is a remote position)
Excellent verbal and written communication skills
Exceptional organizational skills
Enjoys working in systems
The ability to be assertive and persistent
Problem-solver and calm under pressure
Maintains focus when things get hectic
Excellent Time Management Skills
Compensation & Terms: Contractor pay varies based on number of files closed. 30-40 hours a week are estimated.
Why Work Here?Coordinator Team's mission is to provide every agent in the U.S.A. with a qualified, highly trained Transaction Coordinator when they need the support to further their business. We strive to bring the highest quality service to our agent-partners so they can focus on building their business, not on hiring or training their staff. We transform the real estate agent’s business by offering streamlined service through our systematic approach, with the personal touch of a one-on-one relationship between the agent and their Coordinator Team TC.
Fast growing with tons of room for opportunity and growth. Work with an amazing team, strong support, and fool-proof systems for success.