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Project Coordinator - Legal Technologies

Control Risks
Washington, DC
  • Expired: over a month ago. Applications are no longer accepted.
Job Description

As a project coordinator, you will be part of a high performing team accountable for coordinating all aspects of business administration associated with the lifecycle of a project in the legal technologies department. You will provide first class operational support along with enterprising solutions in respect of the project lifecycle; in particular, ensuring the swift and accurate administration of project data and client invoices and the appropriate use of systems and processes.

Purpose of the project operations team is to:

  • Place the client at the center of what we do making it easy and desirable to do business with us, ensuring we turn revenue into cash as quickly and efficiently as possible.
  • Reduce the administrative burden to consultants so they can spend more time with our clients
  • Ensure and maintain a system of governance for the accurate and timely use of systems and process inline with regional and global standards and polices

Role tasks and responsibilities:

Client project coordination

  • Lead project set up process within enterprise systems (CRM, IBM & Dynamics AX)
  • Coordinate data sites & project timelines
  • Qualify supporting documentation & data
  • Programme and maintain project budgets
  • Liaise with intercompany offices
  • Coordinate subcontractor administration
  • Coordinate purchase order process
  • Coordinate project reporting schedule
  • Act as point of contact for project administration
  • Provide ad-hoc support to project managers

Client project coordination financial

  • Lead end to end project invoice process
  • Process project costs subcontractor, vendor invoices
  • Liaison to finance teams and credit control
  • Qualify project data for financial reporting, project management & invoicing
  • Qualify & approve client & I/C invoices

Client service

  • Collaborate with client on-boarding procedure & liaise with clients administrative teams
  • Qualify client documentation in relation to invoicing
  • Ensure ease of transaction between Control Risks & client

Operational

  • Support the implementation of standard operating procedures
  • Identify issues with & exceptions to standard processes or procedures
  • Identify systems errors, data issues and raise for solutions
  • Provide training for enterprise systems & provide feedback to business

Requirements

Knowledge and experience:

Essential

  • Prior administrative experience, ideally in related field.
  • Ability to quickly assimilate & understand information and recognize what action is required

Preferred

  • Prior experience of communicating with clients/ customers
  • Prior experience of using internal enterprise systems

Qualifications and specialist skills

  • Degree desirable or similar experience in the workplace .
  • Strong communication skills with the ability to establish effective and strong working relationships with internal and external contacts
  • Good organisational and prioritising skills
  • An ability to identify problems, understand the complete impact of them and see challenges through to a conclusion
  • Accurate with eye for detail

Benefits

  • Control Risks offers a competitively positioned compensation and benefits package that is transparent and summarised in the full job offer.
  • Control Risks supports hybrid working arrangements, wherever possible, that emphasise the value of in-person time together - in the office and with our clients - while continuing to support flexible and remote working.
  • Medical Benefits, Prescription Benefits, FSA, Dental Benefits, Vision Benefits, Life and AD&D, Voluntary Life and AD&D, Disability Benefits, Voluntary Benefits, 401 (K) Retirement, Nationwide Pet Insurance, Employee Assistance Program.
  • As an equal opportunities employer, we encourage suitably qualified applicants from a wide range of backgrounds to apply and join us and are fully committed to equal treatment, free from discrimination, of all candidates throughout our recruitment process.

Control Risks

Address

Washington, DC
USA

Industry

Technology

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