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HYBRID Direct Hire Legal Executive Assistant - Must have experience!

Contemporary Staffing Solutions
Washington, DC
  • Expired: over a month ago. Applications are no longer accepted.
Job Description

Our client, a multinational law firm, is seeking a professional/organized individual to join their team as an Executive Assistant/Administrative Coordinator in Washington, DC! This individual will provide administrative support to the Senior Director of Firm Administration to facilitate the development and implementation of firm-wide initiatives. This direct hire position will follow a hybrid schedule and pay up to 75k annually!

Responsibilities:

  • Coordinate local and regional project activities including administrative details, scheduling, tracking and follow up.
  • Assist with coordinating and overseeing Washington office charity, sponsorships, activities, and fundraisers, etc.
  • Prepare agenda for office administrator and various admin meetings, schedule conference rooms, track RSVPs and monitor follow-up action items.
  • Support in the development and creation of key project documents, including templates, reports, presentations, and reference material.
  • Serve as point of contact for the PG Admin Team in providing how-to-guides, answering questions, and sending out updates.
  • Serve as liaison to all personnel for direction as to which departments can assist with various requests.
  • Process expense reports/reimbursements.
  • Manage and coordinate extensive calendar, meeting, and audio/video virtual and in-person meetings.
  • Assist with onboarding and orientation for all new Directors of Administration and Office Managers globally, including policy updates, Quick Reference Guides, and overall Q&A.
  • Create, modify, and update all Administrative and Executive online content such as contact lists, PowerPoint presentations, Office Managing Partner/Admin email groups and relevant multimedia content used for office-wide distribution.
  • Coordinate Washington office sports and events ticket distribution and manage all food/beverage orders with the attorneys, assistants and third-party vendors for the sports and entertainment suites.
  • Communicate firm procedures with all office personnel.
  • Work closely with the Firm’s Travel Department to coordinate travel arrangements for air, rail, and car service for Senior Director of Firm Administration.
  • Answer phones, maintain calendar, draft correspondence, and other documents, and maintain files.
  • Responsible for the administration of specific programs and processes.

 

Qualifications:

  • Bachelor's degree (B. A.) from four-year college or university.
  • Minimum 5 years of administrative support experience or the equivalent combination of education and experience.
  • Strongly preferred prior experience as an Executive Assistant or Chief of Staff in a legal environment.
  • Must have extensive knowledge and be proficient in the following: MS-Office (Word, PowerPoint, Excel), Document Management Systems, Adobe, Outlook.
  • The successful candidate will be self-motivated, possess good judgment, and will be able to balance multiple tasks in a fast-paced environment; have excellent interpersonal and problem-solving skills, strong planning and organizational skills, attention to detail, excellent writing skills, and the ability to work independently and as part of a team.
  • Handle confidential information discreetly.
Company Description
Contemporary Staffing Solutions (CSS) is a company that exudes unwavering results with urgency, honesty, and integrity. CSS has been a leading provider of contract, temporary, and direct hire solutions. Nationally supporting Salesforce Projects & Managed Services and staffing solutions with a focus in Accounting & Finance, Human Resources, Sales & Marketing, Information Technology, Salesforce, and Call Center & Office. Everyone at CSS operates with pro-active pipelines, the highest business ethics, a winning spirit in our approach, and a team-oriented workflow with real cross-training. The CSS team coaches you with current business intelligence so that we can timely deliver solutions to meet your expectations. Our testimonials on our website tell the story from our clients and candidates—check them out!

Contemporary Staffing Solutions

Address

Washington, DC
USA

Industry

Business

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