- Posted: over a month ago
- $23 to $26 Hourly
We are currently looking for a Bookkeeper/ Office Administrator to maintain our financial records,
including purchases, sales, receipts, and payments. include working closely with our accounting team
to create and analyze financial reports and ensure legal requirements compliance, process accounts
payable and receivable and manage invoices. Our company is selling contracts for commercial and
residential customers who that need Electric Vehicles (EV), Energy Storage Systems (ESS), and
Photovoltaics (PV) or Solar Electric Systems installations. Our company will subcontract all
1. Bookkeeping duties for a new LLC business.
a. Record day to day financial transactions and complete the posting process
b. Notify senior staff of any accounting errors
c. Documenting transaction details
d. Fact-checking accounting data
e. Tracking and the preparation of payroll
f. Record day to day financial transactions and complete the posting process.
i. Accounts Receivable: Customer Invoicing and payment receiving
ii. Creating Purchase Orders and converting to bills
iii. Maintaining the Accounts Payable and processing check runs
iv. Various Reconciliations
v. Maintain payroll records
vi. Draft Monthly Financial Statements with workpapers
g. Verify transactions are recorded in the correct ledger: suppliers, customer and
h. Tracking Salesperson commissions for Independent Contractors.
i. Process paperwork for Independent Contractors.
j. Assist President, Director of Business Development, and salesperson with
k. Basic administrative work and task
2. Support our sister company accounting team in various accounting projects and
a. Assist with creating Purchase Orders and verifying that all support is received.
b. Assist with converting PO to bill and verifying that all support is received.
c. Assist with the review of the open PO List and Save for Month End Closing –
Record all notes and identify any discrepancies.
d. Assist with Vendor Statement Reconciliations.
e. Review AP Aging for Accuracy
f. Review AP general ledger for accuracy and completeness.
g. Assist with the recording of credit card activity in QBO, verify Project Code and
attach supporting documents.
h. Assist with reconciling of the Credit Card Statements in QBO and verify to
i. 1099 Review monthly and gathering of required information.
j. Assist with Payroll job costing recording into QBO.
k. Assist with the preparation of payroll for sales commissions workpapers for
l. Assist with various accounting reconciliations and or special projects.
Proven bookkeeping experience
Solid understanding of basic bookkeeping and accounting payable/receivable principles
Proven ability to calculate, post and manage accounting figures and financial records
Data entry skills along with a knack for numbers
Hands-on experience with spreadsheets and proprietary software
Proficiency in English and in MS Office
Customer service orientation and negotiation skills
High degree of accuracy and attention to detail
Ability to work independently
Proficient in QuickBooks Online
Proficient in Excel
Excellent communication and interpersonal skills
Monday to Friday
Monday through Friday
40 Hours a week
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