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Administrative Assistant

Confidential
Columbus, IN
  • Expired: over a month ago. Applications are no longer accepted.
Job Description

Overview:

The Administrative Assistant will perform administrative duties related to the operations of the accounting and human resource offices.

Duties/Responsibilities:

 

  • Payroll Administrative tasks
  • Employment Verifications
  • HR Administrative tasks

o   Distributes office mail

o   Monitor company fax, email, voice mail

o   Draft immigration verification letters

o   Assist with employee activities

§  Diwali, Chinese New Year, Mexican Independence Day

§  Picnic

§  Holiday Party

§  Contests

§  Adhoc events

o   Assist with logistics for 10x and Monthly Variance Reviews

o   Schedule exit interview meetings

o   Ensure timely completion of all I9s

o   Assist with LMS activities/email reminders including LHP Leadership Path

o   Send out Monday Motivational messages

o   Send new hire questionnaires to managers

o   Personnel file maintenance

o   Processing of any approved donations

o   Vendor invoice processing

o   Upload of new hires/terms to TrueU

o   Promotional materials inventoried and ordering

o   Order employee gifts – babies, funerals, etc

o   Employment law poster compliance

o   Monitor outstanding employee onboarding tasks

o   Ensure SSN/DOB/Work Email entered for all new hires

 

·        Accounting/Finance Administrative Tasks

o   Corporate travel tasks

o   Purchasing of office supplies

o   Business card orders

o   User maintenance for FedEx and UPS

 

·        Performs other duties as assigned.

 

Required Skills/Abilities:

·        Excellent organizational skills and attention to detail

·        Proficient with Microsoft Office Suite or related software.

·        Working knowledge of HRIS systems – Workday a strong plus

·        Strong communication skills

·        Analytical mind with good math skills

·        Prior event planning experience a plus

·        Ability to maintain confidential information a MUSTs

 

Supervisory Responsibility:   None
 

Education and Experience:

·        High School Diploma or equivalent required

·        Two years of administrative assistant experience required

 

Work Environment:
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

 

Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

 

While performing the duties of this job, prolonged periods of sitting at a desk and working on a computer, the employee is regularly required to talk or hear. May occasionally lift to 15 pounds.

 

Position Type/Expected Hours of Work:
This is a full-time position. Days and hours of work are Monday through Friday, 8:30 a.m. to 5 p.m. Occasional evening and weekend work may be required as job duties demand.

 

Travel:
No travel requirements.

 

Other Duties:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

 

Confidential

Address

Columbus, IN
USA

Industry

Business

View all jobs at Confidential