Duties include organizing and managing extremely complex calendar schedule(s) for one or more managers, maintaining executive’s agenda and assisting in planning appointments, conferences, etc. Includes customer meetings and events (working externally with customer administrative partners and processes).
Makes extensive travel arrangements and prepares expense reports. Provides support for departmental events, quarterly events and recognition as well as coordinating activities across the organization, events, conferences, F2Fs, etc: plans and organizes the events, prepares agendas, coordinates all logistics . Exercises diplomacy, tact, and judgment in interacting with a wide range of constituents at varying levels of an organization including staff at all levels, administration staff ; customers. Maintains in-depth understanding of office management procedures and departmental and legal policies. Demonstrates strong accuracy and attention to detail while taking the initiative to manage logistics of the department/division such as maintaining divisional organizational charts, phone distribution lists and divisional logistics needs. Strong capability working with all Microsoft tools, tools, purchasing and finance systems.
Additional duties include managing tactical projects, general administrative duties such as order supplies, CR coordination, generating shipping memo, etc. Expert in handling and maintaining confidentiality using discretion and sound judgment. Effective organizational skills to improve the efficiency of administrative processes. Coordinates activities to ensure division goals are met, effectively mentoring and integrating new admins and ensuring all admins understand department procedures and expectations. Possesses strong customer service orientation and uses judgment/discretion in handling confidential information.Works closely with the Senior and Executive administrative staff and works productively as a team member.
Minimum Educational Requirement: HS diploma or GED equivalent required for US candidates.