Assistant to the President
Community College System of New Hampshire Manchester, NH
- Expired: April 21, 2021. Applications are no longer accepted.
General Summary: Reporting to the President, the Assistant to the President provides senior-level management support and manages the office of the President of the College. This individual serves as the first point of contact with the President among staff, faculty, students, the Community College System of NH (CCSNH) offices and colleges, and the external community. The position requires an emphasis on confidentiality, initiative, tact, diplomacy, and the ability work without direct supervision in performance of diverse professional duties and responsibilities.Principal Duties and Responsibilities: Manages the day-to-day operations of the President's Office.
Performs administrative duties such as drafting and preparing correspondence (for approval by the President, Vice Presidents and other administrative staff and faculty for distribution to business leaders, accreditation agencies, state officials, etc. Assists in handling confidential student and/or employee matters and... maintains confidential records or files.
Acts as the initial contact for the President's Office by answering/referring all calls to the President's Office, scheduling meetings with the President, when appropriate; maintaining a schedule of all appointments in the Office of the President. Organizes and records Presidents' Leadership, Advisory Board, and other meetings involving the President; responsible for posting all governance team and committee meeting minutes and agendas. Serves as the executive assistant liaison between the President the College Advisory Board.
Informs faculty and staff of administrative procedures, ensuring compliance with all state and department policies and procedures; responds to faculty, student and staff issues in the Office of the President and refers matters as appropriate. Prepares special reports for President; surveys and interprets data as requested and prepares correspondence; serves as recording secretary at meetings and prepares agenda and minutes. Oversees support functions and personnel, including the receptionist and administrative assistant(s), for the coordination of schedules to provide for appropriate coverage for the Office of the President.
Analyzes office procedures and systems and makes recommendation for quality improvement; makes routine decisions and recommends modifications in office procedures as needed. Assists Marketing/Public Relations Department in event planning and coordination. Acts as contact person and coordinator in the purchase of furniture/equipment for College.
Serves on various campus committees and teams. Attends workshops, seminars and conferences for professional development. Complies with all system, college, state and federal rules and regulations including, but not limited to, health and safety policies, the State of NH Policy of Sexual Harassment, Drug Free Workplace, Domestic Violence and administrative rules, civil rights laws, etc.
Perform other duties as assignedMINIMUM QUALIFICATIONS:Education: Associate's degree from a recognized college or technical institute with a major study in business administration, accounting, or public administration. Each additional year of approved formal education may be substituted for one year of required work experience.Experience: Three (3) years of experience in responsible office or business management activities. Each additional year of approved work experience may be substituted for one year of required formal education.OTHER DESIRABLE QUALIFICATIONS: Displays initiative, diplomacy, independence, and confidentiality.
Effective project management, organization, communication, problem solving, customer service and interpersonal skills. Demonstrated proficiency with word and spreadsheet applications, specifically Microsoft Word, Excel and Access. Knowledge of correct English grammar, spelling and punctuation and the ability to communicate effectively both orally and in writing.
Bilingual.ADDITIONAL DESIRED QUALIFICATIONS: Knowledge of moder
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