Administrative Assistant - Temporary

POSITION SUMMARY:

The Administrative Assistant (Temporary) is responsible for providing general office functions as well as assisting the Support Center teams/Departments with specific tasks. The person in this role must maintain a professional appearance, decorum, and confidentiality at all times.

KEY FUNCTIONS & RESPONSIBILITIES:

+ Works directly with the Administrative Services Director in performing a variety of clerical duties as requested.

+ C omposes and edits professional correspondence and reports without dictation.

+ Maintains the highest degree of accuracy, quality, and efficiency.

+ Responsible for general office management duties, preparing meeting agendas and taking minutes, maintaining files, preparing reports as needed, participating in special projects, and other related duties.

+ Assist in the managing contract database

+ Maintain confidentiality and use discretion in all interactions.

+ Assist with administrative systems within the office as needed and directed.

+ Prioritize and manage multiple projects simultaneously and follow through on issues independently and in a timely manner.

+ Respond to routine correspondence and field a variety of inquiries via email and telephone

+ Assist with maintaining the staff directory and triage list.

+ Edit and format documents and presentations for the Senior Staff as needed.

+ Provide backup support to the Executive Assistant (EA) by processing and distributing mail and faxes.

+ Demonstrate an enthusiastic, welcoming, quick and responsive attitude with all staff, patients, and visitors in person, on the phone, or electronically to help set a positive tone throughout CCI.

+ Assist Facilities Manager for Support Center, Facilities ticketing system, data entry, Inventory, Assisting with files, and document creation.

+ Provide document management for various Support Center Teams, legal department, and Senior Staff

+ Assist the Senior Leadership team in various projects, tasks, and initiatives as assigned.

+ General skills in managing electronic files

+ Calendar support for some senior staff

+ Some experience with legal administration, preferred

+ Working on-site is an essential duty for the job

+ Other duties as assigned

MINIMUM QUALIFICATIONS :

+ High School diploma, 4-year college degree preferred.

+ Three (3) years' experience with providing shared administrative support to multiple individuals across varied disciplines, departments, and functions.

+ Demonstrated skill handling issues involving high levels of sensitivity and confidentiality

+ Demonstrated good judgment

+ Detail-oriented; organized planner with the demonstrated ability to respond effectively and efficiently while maintaining flexibility

+ Skilled at anticipating problems, creating contingency plans, managing multiple priorities, problem-solving, and organizing logistics.

+ Ability to persuade and influence, establish personal credibility and trust, and foster collaborative working relationships

+ Proficient in MS Office, including Word, Excel, PowerPoint, and Outlook.

+ Strong communication, listening, interpersonal, oral, and written communication skills. Proficiency in Spanish a plus.

+ Working on-site is an essential duty for the job.

+ Professional and welcoming attitude.

CCI Health Services is a 49-year-old Federally Qualified Health Center is a diverse and inclusive workplace that serves 60,000 medical patients and Women Infant’s & Children (WIC) participants in Montgomery and Prince George’s Counties. As a 501(c)3 non-profit, CCI is committed to providing high-quality, affordable primary healthcare to every patient across all life stages. Visit www.cciweb.org for more information.

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