Deputy Executive Director for Finance and Administration

JOB SUMMARY

The Deputy Executive Director for Finance and Administration is responsible for directing the day-to-day fiscal functions and establishing the overall fiscal policies of the organization and its subsidiaries in accordance with all generally accepted accounting principles. The Deputy Executive Director for Finance and Administration is a member of the Senior Management Team and assists in leading the agency. S/he supervises the Finance Manager, Associate Executive Director for Human Resources, and Associate Executive Director for Information Technology and works closely with the Senior Management Team, program directors, and the auditors.

ESSENTIAL FUNCTIONS

General Management and Supervision

• Oversees fiscal operations of CACLV and the subsidiary corporations, including managing the agencies' cash flow, and reviewing in detail the organizations' monthly financial statements.
• Provides day-to-day leadership and management that reflect the mission and values of the agency.
• Supervises the Finance Manager, Associate Executive Director for Human Resources, and Associate Executive Director for Information Technology and participates in the hiring, evaluation, termination and development of staff. Indirectly supervises staff in fiscal and front office.
• Oversight responsibility for systems and procedures for the agency's finan­cial operations.
• Develops and maintains positive relationships with funding sources, auditors, regulators, and representatives from other authorities.
• Maintains up-to-date professional and technical knowledge of generally accepted accounting principles and practices, to ensure compliance with all current industry standards and contractual obligations
• Provides staff support to the Finance Committee of the agency's Board of Directors and its subsidiaries, as well as the programs' advisory groups.
• Assists in the provision of staff support, as needed, for the Board of Directors.
• Drives initiatives to increase efficiency, in responsibility areas.
• Develops mechanisms for measurement, evaluation and continuous improvement of performance and productivity in responsibility areas.
• Collaborates with the management team to develop and implement plans for operational infrastructure of systems, process, and personnel designed to accommodate the plans and objectives of the organization.

Financial Management

• Proposes and assures implementation of all financial procedures.
• Responsible for development and maintains internal controls to protect organizational assets and ensure accurate financial reporting.
• Assures adherence to the internal controls and procedures.
• Plans, manages, and reports on the business and finan­cial activities of the agency and its subsidiaries.
• With the Executive Director, leads the decision-making process on cash management issues for the agency and its subsidiaries, including debt instruments and short-term investments (outside the pension fund).
• Manages the development of CACLV's and the subsidiary corporations' budgets, including developing and managing an interactive process assuring appropriate staff have input into the creation and update of relevant budgets.
• Achieves budget objectives by analyzing variances, and recommending corrective action plans in a timely manner.
• Briefs the Executive Director on all financial matters of CACLV and the subsidiary corporations on a regular basis.
• Consults with the Treasurer of CACLV and the subsidiary corporations on financial condition of the specific corporation.
• Builds and manages the agency's financial relationships with banks and other financial institutions and regularly reviews the quality of those relationships.

Program Development

• Plans, develops, organizes, implements, directs and evaluates the organization's fiscal operations and performance.
• Participates in the development of the organization's plans and programs as a strategic partner.
• Evaluates and advise on the impact of long-range planning, introduction of new programs, strategies and regulatory actions.
• Provides strategic financial input and leadership on decision making issues affecting the organization.
• Provides financial perspective advice regarding all contracts into which the agency may enter.

Building, Property and Vehicle Management

• Oversees all fixed asset records.
• Serves as a resource with community revitalization and development projects.
• Serves as a resource with the purchasing/leasing decisions of the agency.
• Serves as a resource in the negotiation of all rental/lease agreements for real property and equipment.

Other Duties

• Supervises the Associate Executive Director for Human Resources and serves as a back-up when she/he is not available.
• Familiarizes himself/herself with CACLV's and the subsidiary corporations' staff and Personnel Policies, as well as all personnel functions and other responsibilities of the AED for Human Resources.
• Supervises the Associate Executive Director of Information Technology and familiarizes himself/herself with the agency's technology, including the telephone system, computer hardware and software and other responsibilities of the Associate Executive Director of Information Technology.
• Performs other duties as assigned.

Other Duties

This description contains the information and facts considered necessary to accurately reflect the duties of this position. It should not be considered an exhaustive description of all the work requirements to be performed, but indicates the kinds of duties and levels of responsibility required by the position. The Executive Director or his/her designee will have the prerogative of adding or deleting responsibilities as circumstances may require

Competencies

Excellent communication skills, both verbal and written.

Consistent attention to detail

Strong organizational and analytical skills

Strong critical thinking and creative problem-solving skills

Work Environment

Office Setting

Flexible scheduling

Physical Demands

Prolonged periods sitting at a desk and working on a computer.

Site: 1337 East Fifth Street

Bethlehem, PA 18015

Some off-site work at other program centers.

Travel

Occasional local and out of town travel are required.

Required Education and Experience

Bachelor's degree in Finance, Accounting, or Business Administration required; Master's preferred

Five to ten years' experience in financial management, preferably in a non-profit environment required

Advanced knowledge and utilization of Excel

Preferred Experience

CPA preferred

Skills and experience include fund accounting, budget preparation, financial analysis, fixed asset management, cash management, purchasing, risk management.

Ability to read, analyze, and interpret complex contracts and financial documents

Benefits

• Comprehensive Health Benefits - Medical, Dental, Vision and Prescription
• Agency paid Life Insurance and Long-Term Disability Insurance
• Voluntary Life Insurance and Short-Term Disability Insurance
• 401 (k) Retirement Plan with agency contribution
• Generous Paid Leave Time-

• • Vacation- 15 Days: Earn more time after 2- and 5-year anniversaries
  • Sick- 9 days annually
  • 10 Observed Holidays

Additional Requirements

Valid driver's license and good driving record required

Personal vehicle or access to independent transportation required

Proof of motor vehicle insurance (for use of personal vehicle)

Pennsylvania Criminal Record Check required

Child Abuse History Clearance required

FBI Criminal History Background Check required