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Executive Assistant - In Office

Commonwealth Vector Control
Midlothian, VA
  • Expired: over a month ago. Applications are no longer accepted.
Job Description
Salary: $31,200 - $37,440


Auecor is seeking an experienced administrative management professional with exceptional relationship-building and communication skills, that takes pride in the success of a growing business and thrives in a role that pushes them to keep learning, growing, and advancing improvements.  The executive assistant is expected to lead by example and perform their job in a manner that is consistent with exceptional communication, attention to detail, high morale, and high productivity.


Key Roles & Responsibilities: 

    • Collaborates with Department Directors and CEO to provide the support that can be offered to free up their time.
    • Assist with answering incoming calls, and provide responsive and courteous service to callers by providing information or routing them to the appropriate party as needed.
    • Assist the owner as needed and perform duties across the Auecor (parent company) family of businesses.
    • Collect, sort, and correctly distribute incoming mail and packages.
    • Perform general clerical duties and office support, including but not limited to photocopying, faxing, mail distribution, and filing.
    • Coordinate events, meetings, and conferences with cross-functional departments; prepare agendas and set up meeting facilities as needed.
    • Schedule and perform new hire orientations.
    • Actively participate, coordinate, and assist in employee recognition programs and events.
    • Follow all company policies and procedures.
    • Create and/or approve purchase orders as required.
    • Manage vendor relationships and accounts payable and receivables processes.
    • Manage expense reporting process.
    • Assists the CEO with daily administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries, and agendas, and compiling documents for meetings.
    • Communicates with the general staff on the CEO’s behalf and coordinates logistics with high-level meetings both internally and externally.
    • Communicates directly and on behalf of the CEO's with employees,  vendors, and other key personnel.
    • Conducts research on prospective projects.
    • Drafts reports, letters of solicitation, and proposals; prepares and coordinates oral and written communication.
    • Administratively supports Directors (recruiting support, documents formatting, surveys set up, and other administrative tasks), and drafts emails and other correspondence as directed.
    • Serves as the president’s administrative liaison on various committees and/or organizations. 
    • Coordinates meetings, dinners, staff lunches, receptions, and new employee orientations; and processing travel requests.
    • Provide assistance as needed to the sales and ops department including but not limited to, answering phones, accepting packages and other deliveries, lunchtime relief, and greeting and signing in visitors/guests.
    • Performs other duties as assigned.



  • Must have prior office administration experience and strong organizational and communication skills.
  • Prior Human Resources experience is highly desired and a definite plus.
  • Good computer skills, with a working knowledge of the primary Microsoft Office 365 and Google applications/programs; experience working within cloud-based system.
  • Must have proven diplomacy, confidentiality, and interpersonal skills and the capacity to work under pressure
  • Small business success-minded; ability to build relationships of credibility and trust.
  • Highly autonomous and self-motivated; great instincts and sound judgment.
  • Dedicated to learning, correcting, solving, and continuously advancing improvement.
  • Effective comprehension and communications skills, open to and inviting to collaboration.
  • Goal-oriented and good project management skills.
  • Must complete work on scheduled deadlines.

Must possess and demonstrate our CORE VALUES at all times:

  • Dependable
  • Operates with excellence
  • Can-Do Attitude
  • Flexible
  • Integrity
  • Takes Ownership
  • Sense of Urgency


Additional Requirements:

  •  An associate or Bachelor’s Degree is preferred.
  • Willingness to undergo a background check


What We Offer:

  • Competitive compensation plan to include incentives and bonus structure.
  • Opportunities for advancement and career growth.
  • Comprehensive benefits package including Medical, Dental, Vision, and Life Insurance.
  • Opportunity to contribute to a 401k plan with an up to 3% company match.
  • Employee discounts on services.
  • Professional Development
  • Employee + Family company events

Please complete the below assessment as part of the hiring process.

Commonwealth Vector Control


Midlothian, VA
23112 USA