Executive Assistant - In Office

IMMEDIATE OPENING

Auecor is seeking an experienced administrative management professional with exceptional relationship-building and communication skills, that takes pride in the success of a growing business and thrives in a role that pushes them to keep learning, growing, and advancing improvements.  The executive assistant is expected to lead by example and perform their job in a manner that is consistent with exceptional communication, attention to detail, high morale, and high productivity.

Key Roles & Responsibilities: 

• • Collaborates with Department Directors and CEO to provide the support that can be offered to free up their time.
    
  • Assist with answering incoming calls, and provide responsive and courteous service to callers by providing information or routing them to the appropriate party as needed.
    
  • Assist the owner as needed and perform duties across the Auecor (parent company) family of businesses.
  • Collect, sort, and correctly distribute incoming mail and packages.
    
  • Perform general clerical duties and office support, including but not limited to photocopying, faxing, mail distribution, and filing.
  • Coordinate events, meetings, and conferences with cross-functional departments; prepare agendas and set up meeting facilities as needed.
  • Schedule and perform new hire orientations.
    
  • Actively participate, coordinate, and assist in employee recognition programs and events.
    
  • Follow all company policies and procedures.
  • Create and/or approve purchase orders as required.
  • Manage vendor relationships and accounts payable and receivables processes.
  • Manage expense reporting process.
  • Assists the CEO with daily administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries, and agendas, and compiling documents for meetings.
  • Communicates with the general staff on the CEO’s behalf and coordinates logistics with high-level meetings both internally and externally.
  • Communicates directly and on behalf of the CEO's with employees,  vendors, and other key personnel.
  • Conducts research on prospective projects.
  • Drafts reports, letters of solicitation, and proposals; prepares and coordinates oral and written communication.
  • Administratively supports Directors (recruiting support, documents formatting, surveys set up, and other administrative tasks), and drafts emails and other correspondence as directed.
  • Serves as the president’s administrative liaison on various committees and/or organizations. 
  • Coordinates meetings, dinners, staff lunches, receptions, and new employee orientations; and processing travel requests.
  • Provide assistance as needed to the sales and ops department including but not limited to, answering phones, accepting packages and other deliveries, lunchtime relief, and greeting and signing in visitors/guests.
  • Performs other duties as assigned.

Qualifications

• Must have prior office administration experience and strong organizational and communication skills.
• Prior Human Resources experience is highly desired and a definite plus.
• Good computer skills, with a working knowledge of the primary Microsoft Office 365 and Google applications/programs; experience working within cloud-based system.
• Must have proven diplomacy, confidentiality, and interpersonal skills and the capacity to work under pressure
• Small business success-minded; ability to build relationships of credibility and trust.
• Highly autonomous and self-motivated; great instincts and sound judgment.
• Dedicated to learning, correcting, solving, and continuously advancing improvement.
• Effective comprehension and communications skills, open to and inviting to collaboration.
• Goal-oriented and good project management skills.
• Must complete work on scheduled deadlines.

Must possess and demonstrate our CORE VALUES at all times:

• Dependable
• Operates with excellence
• Can-Do Attitude
• Flexible
• Integrity
• Takes Ownership
• Sense of Urgency

Additional Requirements:

•  An associate or Bachelor’s Degree is preferred.
• Willingness to undergo a background check

What We Offer:

• Competitive compensation plan to include incentives and bonus structure.
• Opportunities for advancement and career growth.
• Comprehensive benefits package including Medical, Dental, Vision, and Life Insurance.
• Opportunity to contribute to a 401k plan with an up to 3% company match.
• Employee discounts on services.
  
• Professional Development
• Employee + Family company events
  

Please complete the below assessment as part of the hiring process. 

https://assessment.predictiveindex.com/95SW/7a90d8d0-a232-4f83-9387-c8813a021ee4?type=candidateba