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HVAC Contracts Account Administrator

Commercial Express HVAC
Chantilly, VA
  • Expired: over a month ago. Applications are no longer accepted.
Job Description

Commercial Express HVAC in Chantilly, Virginia, is looking for a Maintenance Contracts Account Administrator with a strong accounting background and exceptional customer service to join our team! The Company has been in business for over 20 years and is continuing to grow. You should have prior experience working in a similar environment. We offer competitive salaries with company benefits including health insurance, 401(k) with match, paid vacation, bonuses and more!

Core Responsibilities:

  • Manage the company portfolio of preventive maintenance contract customers with support of a Contracts Coordinator Assistant.
  • Facilitate contract approval process, review monthly renewals for profitability and determine renewal amounts.
  • Prepare renewal quotes within established guidelines.
  • Coordinate with dispatching to schedule service calls and preventive maintenance visits.
  • Build and input account file information for new/renewing customers in database.
  • Communicate with customers quoted prices, terms, and answer questions.
  • Establish and maintain a professional relationship with internal and external customers.
  • Manage revenues, cost reporting, and profit and loss.
  • Ensure all information on renewing contract customers is up to date and correct in the system.
  • Prepare and send out invoices for all contract customers.

Required Qualifications:

  • Bachelor’s degree in Finance or Business Management, or extensive relative experience.
  • Proficient in MS Office, Word, Excel and Outlook.
  • Be able to enter data quickly and accurately.
  • Must be detailed oriented and have good organizational skills.
  • Familiarity with HVAC, electric, plumbing or construction industry highly preferred.

Our Employees Enjoy the Following Benefits:

  • Medical, dental & vision insurance
  • Life Insurance
  • Short-Term & Long-Term Insurance
  • 401k Retirement Plan with Match
  • Paid Holidays
  • Paid Time Off
  • Bonus’
  • Employee referral program
  • Company Events + More!


  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Employee assistance program
  • Health insurance
  • Life insurance
  • Paid time off
  • Referral program
  • Vision insurance

Commercial Express HVAC


3656 Centerview Drive

Chantilly, VA