The Colorado Coalition for the Homeless seeks a Project Administrator to advance administrative operations for the housing and support program departments of CCH by assisting the Chief Operating Officer with program and grant planning and administration, budget management, program implementation and administration, and assistance with HUD grant reporting and compliance. Additional essential functions include focusing on maintaining a high standard of reporting and projection completion, as well as coordination and consistency among programs and between the programs and other departments. This position is located at 2111 Champa Street, Denver, Colorado 80205 and reports to the Chief Operating Officer.
In addition to the unique challenges and extraordinary rewards of our work, eligible Coalition employees enjoy a rich benefits package, including:
- Health insurance coverage on the first day of employment: full-time employees contribute only 1% of their earnings for their own health coverage and no more than 4% of their earnings for coverage of eligible dependents. We’re proud to offer same- and opposite-sex domestic partner coverage;
- Dental, vision, and flexible spending/dependent care/public transit accounts;
- Free basic life insurance and long-term disability coverage;
- Dollar-for-dollar retirement plan matching contributions up to 5% of earnings;
- Extensive paid time-off, including 8 holidays, 12 days of sick leave, and three weeks of vacation for new full-time employees in their first full year.
Essential Job Functions
- Provides excellent internal and external customer service, behaving in a manner that cultivates trust, respect, and teamwork.
- Provides general business and operations support to the COO, including scheduling management.
- Develops a schedule for grant contracts, reports, and other projects that effectively allocates the resources to the activities. Reviews and tracks drafts and completion-schedules for contracts, reports, and other documents with leadership staff affected by the project activities; revise the schedule as required.
- Serves as liaison between programming and accounting: providing project assistance for grant compliance, assisting with tracking budget usage, reviewing ledger reports, and running ad hoc reports to maintain good communication and workflow between accounting and programs.
- Assists with the annual budget preparation of the various program department cost centers.
- Researches and coordinates information for special jobs and projects as assigned.
- Creates and edits correspondence from COO as requested.
- In conjunction with the program directors and accounting staff, conducts financial and operational analysis for HUD and other grant specific related cost centers in support of management objectives.
- Schedules various meetings, performs set-up duties for meetings, takes and disseminates meeting minutes and other materials as requested.
- Manages, identifies, tracks, and resolves administrative gridlock, either independently or with the input of the Chief Operating Officer and program department directors.
- Interfaces regularly with administrative coordinators and assistants throughout the Coalition on various projects as assigned.
- Assists in facilitating organizational purchases as assigned, tracks credit card expenditures, and submits expense reports as required.
- Ensures that administrative operations follow clear and consistent protocols. Observes the unique needs of each department and adjusts protocols as necessary.
- Works closely with the Director of Grants and Compliance to assist in monitoring compliance with policies and procedures related to financial management and federal regulations, including oversight of grant sub-recipient monitoring.
- Records, tracks, and processes contracts, memorandums of understanding, and Audit reports. Manages reminder system to alert management to pending end dates and initiates required renewal paperwork for administrative authorization and signature.
- Assists with project management of any local, state, federal or other official grantor site visits/audits.
- Participates in meetings committees, work groups, and trainings as required.
- Contributes to a work environment that is marked by respect for others, that values inclusiveness, builds workforce diversity, and that fosters cooperation and teamwork.
- Performs other duties as assigned.
Employee must be able to perform essential job functions with or without reasonable accommodation and without posing a direct threat to safety or health of self or others. To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Bachelor’s degree or equivalent required.
- Extensive experience performing general administrative duties required.
- Experience involving the reporting, financial, and administrative oversight of grant-funded projects.
The Colorado Coalition for the Homeless is committed to delivering services, making employment-related decisions, selecting volunteers, and selecting vendors without regard to age over 40, race, sex, color, religion, creed, national origin, ancestry, disability, genetic information, marital status, sexual orientation, gender identity, gender expression, pregnancy, medical condition related to pregnancy, military status, or any other applicable status protected by law.