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Front Office Administrative Assistant

Collopy Real Estate, Inc. Superior ,WI
  • Posted: 14 days ago
  • Full-Time
  • Benefits: dental, medical, vision, 401k
Job Description

JOB POSITION:            Front Office Administrative Assistant

LOCATION:                   Superior, WI

POSITION HOURS:      Monday – Friday, 10:30 am – 5:00 pm (30 min. unpaid break)

                                       (30 hours per week to start.  Possible increase to 40 hours per week if necessary)

POSITION STATUS:     Full-time, Hourly, Non-exempt

AVAILABILITY:              Immediate

 

JOB DESCRIPTION:

The front office administrative assistant is the most visible function in the office and is responsible for handling all front office duties cheerfully, competently, and professionally.

 

RESPONSIBILITIES INCLUDE, BUT ARE NOT LIMITED TO:

·         Answer RingCentral multi-line telephone system, redirect calls, and take messages

·         Schedule and confirm showing requests including proper documentation on ShowingTime, our e- showing appointment software

·         Greet customers and guests

·         Attend to associate questions and requests including appropriate follow-up

·         Distribute mail in a timely manner

·         Attend to office equipment, resource rooms, and conference rooms

·         Enter new listings in MLS, a national database, and execute the listing lifecycle process

·         Edit existing listings in MLS, per written instructions received by listing associate

·         Retrieve, document, and follow-through on messages left on the appointment line

·         Assist associates with office equipment (copier, fax, printer, binding equipment, UPS and/or FedEx, bulk and business reply mail, etc.) inquires

 

REQUIRED SKILLS:

·         Excellent and proven customer service experience

·         Experience answering multi-line telecommunication system

·         Quick learning style with the ability to multi-task in a fast-paced office environment and adjust pace accordingly

·         Demonstrate ability to deliver consistent, committed, reliable, and timely performance

·         Professional appearance and demeanor

·         Desire long-term position (1 year or longer)

·         Team player

·         Common sense approach to problem solving

·         Reliable transportation

·         Punctual and responsible with respect to managing commitments

·         Business professional attire

   EOE

 

For consideration, please submit your cover letter and resume.

 

Collopy Real Estate, Inc.

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