Executive Administrative Assistant
Collaborative LLC North Chicago, IL
- Expired: over a month ago. Applications are no longer accepted.
The current position open is a long term contract with potential.
Rate: $35.00 -$38.00 Hourly
(Hours over 40 will be paid at Time and a Half)
Shift: 8:00 - 5:00pm Monday-Friday
Location: North Chicago Illinois 60064 onsite
This person will be supporting Divisional Vice President of HR and Sr Director Finance.
Delicately positions meetings in calendars is critical; person will be working with corporate officers
Experience with very confidential and sensitive information
Manage multiple managers with super high sensitivity
Strong Powerpoint, excel, outlook and Microsoft teams
Experience with Managing and storing documents on Microsoft teams
Answering phones, greeting visitors, professionally represent the leadership team effectively managing relationships on the team.
Collaborating with other team members
Schedule appointments and maintain calendars
Schedule and coordinate staff and other meetings
Arrange travel, manage travel budget and expense reports
Ordering supplies, managing administrative budgets and ensuring cost effectiveness and savings
Helping resolve office and technical solutions
Provide administrative support for symphony system
Prepare communications, such as memos, emails, invoices, reports and other correspondence
Tracking pull information from various sources and updating regularly reviewed documents
Create and maintain filing systems, both electronic and physical
Collate and distribute mail
Decision-making: must make independent decisions on a daily basis, addressing the best way to handle specific tasks.
Communications and collaboration: must collaborate with other administrators and support personnel, management and clients on a regular basis.
Organizational skills: Organization and prioritization are the core elements of the role. You must know how to keep yourself and others organized and how to determine which tasks are the most important in a given list.
Writing: Spelling, punctuation, sentence structure and proficient in a variety of styles is critical to the role.
The minimum level of education for an Administrative Assistant is a high school diploma or GED. Bachelors Degree HIGHLY Preferred
Proficient in Microsoft office (PowerPoint, Excel, Word, Office teams)
Collaborative LLCWhy Work Here?
Reputable and growing organization with a commitment to company culture and employee satisfaction.
Collaborative has a commitment to loyalty, quality, and strong communication.
AddressNorth Chicago, IL