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Administrative Assistant

Collabera Lake Forest, IL
  • Expired: over a month ago. Applications are no longer accepted.

Provides general administrative support. Manages calendar for Directors/senior directors (manage conflicts, complex meetings). Responsible for compliance with applicable Corporate and Divisional Policies and procedures. Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable). Interacts with high level executives and handles confidential or business sensitive information. May include some support for tracking budget expenditures. Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations. Organizes team meetings (logistical planning and execution for on and off-site, create expense reports for directors/senior directors, Travel plan management for directors and senior directors who spend about 25% of their time traveling.
Uses and understands Microsoft Office Suite, and other business specific software, including the Corporate Travel Web site Coordinates new employee office setups and onboarding. Operates with general instruction and some supervision. Calendar management, scheduling and coordinating meetings/events. (Conference space, technical support, copies)

High School diploma or equivalent, some college preferred
5+ years previous admin experience or equivalent.
Intermediate to advanced knowledge of Microsoft Office Suite (Word, Outlook, Excel, and PowerPoint).
Customer Service experience
Able to multitask
Positive attitude
Expense processing experience
Travel arrangement experience
Can manage multiple competing priorities and tasks
Team player

Concur experience, strong power point