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Executive Assistant

Codexis Redwood City, CA
  • Expired: over a month ago. Applications are no longer accepted.

Executive Assistant

The Executive Assistant provides high level administrative support to the President & CEO; SVP, Business Development; SVP, Strategic Development; SVP, Research; and SVP, Development & Operations. This key role will handle multiple priorities, including but not limited to calendaring, travel arrangements, expense reporting, and activities related to the Board of Directors. The position reports to the President & CEO.

Key Responsibilities:

Executive Assistant Responsibilities

  • Manage calendars, appointments and other time commitments
  • Arrange travel for executives including travel, car rental, hotel accommodations, and dining
  • Make arrangements for meetings, including but not limited to: securing meeting location, assisting with attendee travel as needed, arranging for food and beverage services, preparing meeting materials
  • Prepare a variety of documents based on content and guidelines provided by executive
  • Maintain electronic and hard-copy files as required by executives
  • Receive, open, sort, and distribute incoming mail and facsimile correspondence
  • Perform general administrative supporting, such as entering business contact data into contact management software, photocopying documents, and sending facsimile transmissions

Board of Director Responsibilities

  • Act as liaison between Board of Directors and CEO/Codexis
  • Manage Board of Director activities, including but not limited to: scheduling meetings and events, processing payments and reimbursements
  • Upload information and presentations to Board Vantage for all Board of Director and sub-committee meetings

Business Development Department Responsibilities

  • Drive tactical marketing activities, including but not limited to: advertising, sales promotions, and other activities that support the strategic marketing plan
  • Plan events, including but not limited to: sourcing appropriate venues, negotiating event contracts, managing guest list, creating agendas, generating publicity for the event, and arranging for promotional materials
  • Generate ideas for Codexis branded merchandise
  • Provide support for marketing tasks as assigned
  • Manage consistency of content by creating a consistent look and feel for presentations and other promotional items

Job Requirements:

  • Bachelor’s degree or equivalent number years of experience
  • Minimum five years of related experience supporting C-suite level
  • Demonstrated ability to work with and handle confidential and sensitive information
  • Demonstrated proficiency with MS Office
  • Demonstrated ability to manage multiple priorities/projects/tasks in a dynamic environment
  • Ability to communicate well orally and in written format
  • Good time management skills and ability to prioritize objectives
  • Ability to respond to after-hour and weekend requests for administrative and logistics assistance
  • Comfortable working with technology and be technology savvy

The position comes with a competitive compensation and benefits package, including paid company holidays, paid time off, health benefits, 401k match, and much more. For more information and to be considered for this career opportunity, please visit






Redwood City, CA
94063 USA