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Administrative Assistant - Part Time

Coda Logistics and Distribution
Port Reading, NJ
  • Posted: over a month ago
  • Full-Time
Job Description

About Coda Logistics and Distributions

Coda Logistics and Distributions specializes in frontline Ocean CFS and IPI network that provides superior distribution, transportation, and outstanding consolidation services. We focus on providing complete customer satisfaction in a timely and reliable manner.

When you join our team, you will be joining a company of seasoned industry professionals.

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our companys general administrative activities. Administrative Assistant responsibilities include meeting arrangements, preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. If you also have previous experience as a Secretary or Executive Administrative Assistant and familiarity within the Logistics and Supply Chain industry, wed like to meet you. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.

  • Check incoming paperwork (correspondence, invoices etc.) and make copies before distributing
  • Sort all papers alphabetically and according to content, dates, significance etc.
  • Create or update records with new files and information
  • Store all paperwork in designated places securing the important documents
  • Enter paperwork into an electronic system either by data entry or by using optical scanners
  • Deal with all requests to access files and keep logs of papers
  • Follow policies and confidentiality dictations to safeguard data and information
  • Answer and direct phone calls
  • Organize and schedule appointments
  • Plan meetings and take detailed minutes
  • Write and distribute email, correspondence memos, letters, and forms
  • Assist in the preparation of regularly scheduled reports
  • Develop and maintain a filing system
  • Update and maintain office policies and procedures
  • Order office supplies and research new deals and suppliers
  • Maintain contact lists
  • Submit and reconcile expense reports
  • Provide general support to visitors
  • Act as the point of contact for internal and external clients
  • Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
  • Other duties as assigned


  • High school degree or equivalent
  • Dependable with a respect to confidentiality and policies
  • Good command of English both oral and written
  • Very good knowledge of MS Office and office equipment such as photocopier, scanner etc.
  • Knowledge of filing systems
  • Proven experience as an Administrative Assistant or Office Admin Assistant
  • Knowledge of office management systems and procedures
  • Excellent time management skills and the ability to prioritize work
  • Attention to detail and problem-solving skills
  • Excellent written and verbal communication skills
  • Strong organizational skills with the ability to multi-task


  • Competitive salary based on experience
  • Sick Time

Coda Logistics and Distribution


Port Reading, NJ



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