Executive Administrative Assistant

Are you interested in a versatile role with leadership opportunities? We’re hiring a professional and proactive Executive Assistant to support our lead supervisor. You’ll be in charge of managing schedules, making travel arrangements, organizing our filing systems, and making sure administrative tasks in the office run smoothly. Job seekers should love planning, organizing, and diving into new challenges.

$30,000 - $50,000 yearly

• Build implement, and manage all systems for sellers, buyers, lead generation, database management, information management, and back-office support
• Oversee all contracts through closing 
• Create and maintain an operations manual that documents all systems and standards
• Be the first point of contact in handling customer inquiries or complaints
• Keep the Owners informed regarding any problems or issues that need to be handled
• Screen incoming calls and email correspondence. Determine the priority and respond appropriately. Make recommendations as needed regarding appropriate action and follow-up
• Gather voicemail messages and phone messages, taking initiative on appropriate action or routing to the appropriate person
• Handle the Transaction management of a Real Estate transaction from start to finish
• Responsible for keeping owners informed regarding any problems or issues that need to be handled
• Be able to enter contacts, run queries, export/import data, launch plans, and activities, maintain listings and closings, referrals, create/update templates in DocuSign or KW Command, Salesforce, or similar database/ CRM
• Create a transaction sheet with pertinent contact information for the Buyer side and Seller side, including Title and Escrow companies, Lender info, etc.
• Coordinate with Offers Coordinator, other Agents, Escrow and Title Officers, and the Lender. Manage, review, and gather documents/disclosures in a timely manner to facilitate the transaction
• Need to be able to monitor the timeline for all properties (using appropriate web-based tools)
• Do any necessary post-close activities such as client surveys, etc.

• Strong written and verbal communication skills
• Exceptional organizational and project management abilities
• Great ability to focus
• Concerned about doing things the right way
• Calm under pressure 
• Proven ability to succeed
• Previous Real Estate Transaction coordinating experience is highly desirable
• Previous Real Estate experience highly desirable, especially within Keller Williams
• Being Technologically Savvy is a Must for this job. Admin will be asked to work in our salesforce CRM, advertise properties on social media, handle our social media accounts, and use other websites/software regularly. The ability to pick this up quickly is vital for this position
• Admin must be familiar with the real estate transaction process
• Listing management experience is a plus

After you apply please fill out the personality assessment that will be sent via email. If you do not take this assessment, you will not be considered for the position.

We are a small, but efficient real estate investment company. We wholesale, flip, and hold properties for rentals. We buy houses in any condition from motivated sellers who may decide to sell because of the following: inherited property, tired landlords, divorced, pre-foreclosures, sellers who don't want to repair their house themselves, or those who do not want to sell to a realtor. ​ We provide fast, friendly service for those who want to sell their homes as-is for cash.

Find out more from our marketing website: https://www.coastalmountainhb.com