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Office Administrator

Co-operative Plating
Saint Paul, MN
  • Expired: over a month ago. Applications are no longer accepted.
Job Description

Office Administrator

Co-operative Plating Inc., located in the City of St. Paul, is searching for an Office Administrator. We are a financially strong and customer focused company. All members of our team are expected to work effectively with each other as well as customers and suppliers. Behaviors such as maintaining a positive attitude and courteous demeanor to support a respectful, professional work environment are essential.

Position Summary:

The Office Administrator is a key position within our front office staff. We are looking for a team player who can pro-actively problem solve and handle a diverse set of tasks at a fast pace. A positive, customer friendly, and “can do” attitude is critical.

The main responsibilities for this position include providing strong executive support to the President & CEO and senior management, managing general office duties (purchase order creation, document creation, office supplies management, etc.), employee benefits administration and travel/event planning. On a backup basis to our Plant Controller: executing bookkeeping functions including A/P, weekly payroll (Kronos), 401k processing, and G/L entries in QuickBooks. Additionally, provide backup support to our Accounts Receivable process.

Competency with QuickBooks and Excel software is key. Kronos payroll system experience a significant plus. We currently use Office365, SharePoint, and Microsoft productivity suite software.


  • Direct executive level support for President and senior management including calendar management, travel, personal requests, and various other duties as needed
  • Organize and prep for management meetings, employee recognition events and other company functions
  • Serve as backup resource for plant controller and accounts receivable positions.
  • Oversee purchase order process (including office supplies) and execute journal entries in QuickBooks.
  • Positive, decisive, “can do” attitude
  • Strong sense of urgency and organizational skills – personal drive is essential
  • Strong multi-tasker
  • Close attention to detail and accuracy
  • Approachable, flexible, and adaptable to change – quick learner
  • Ability to communicate at all levels of organization in support of company objectives
  • Demonstrated proficiency with MS Office Suite (Outlook, Word, Advanced Excel, PowerPoint)
  • Working knowledge of QuickBooks is key and Office365
  • Working knowledge of Kronos, a plus
  • Must have reliable and accessible transportation
  • High level of confidentiality is required
  • Good problem-solving ability
  • Enjoys working in a fast paced, results driven, and collaborative environment
  • Organizing files, invoices, purchase orders and receipts
  • Ensuring all calendars are accurate and organized
  • Scheduling and organizing meetings and events
  • Booking travel arrangements for executives
  • Greeting clients and visitors when they arrive at the office
  • Answering phone calls and responding to voicemails and emails
  • Ensuring the office remains clean and organized
  • Operating and maintaining office equipment such as computers and copiers
  • Checking and maintaining office supply inventory, ordering new supplies as needed
  • Researching and evaluating the potential of new office technology purchases
  • Writing reports and preparing presentations, as necessary


  • 3+ years’ experience in front office support or similar responsibilities.
  • Strong personal computer knowledge
  • Experience in bookkeeping, preparing balance sheet and cash flow statements a plus
  • 1+ Years Event Planning
  • 2+ Years’ experience with financial, payroll and productivity software (Kronos, QuickBooks, MS Word, Excel, PowerPoint, Office365 preferred)
  • Ability to successfully pass a background check
  • Experience working within a smaller, “hands on” management team helpful


  • Associates degree in Business or Accounting. Significant experience in above requirements will also be considered.


  • This is a full-time position. Standard hours are Monday through Friday, 7:00 am to 3:30 pm although at times there will be a need for after-hours work for reasons such as employee events, owner support, or information requests.


  • Salary: $50-60K annually
  • Company profit sharing retirement plan
  • 10 paid Holidays and 3 PTO days
  • Paid vacation
  • Health insurance benefits
  • Short term disability
  • Life insurance policy


Company Description
Your one-stop source for plating. Since 1923, Co-operative Plating has been a leader in the metal finishing industry. At our one location, we provide hundreds of finishing services that meet your customizable and wide range of needs. We’re seasoned professionals at the forefront of research, development, and innovation. For over 90 years, we have maintained our commitment to service and quality products to our customers. Each of our employees is committed to providing our customers with superior and specialized products with a quick project turn around.

Co-operative Plating


271 Snelling Ave N

Saint Paul, MN