Administrative Assistant

Clear Sky Group is passionate about serving our clients. We love making it clear and simple for our clients to do business with us so that they can rely on their technology and focus on taking care of their business. We believe that continuous improvement of our processes and operations helps towards that goal.

Clear Sky is seeking an exceptional candidate for a full-time Administrative Assistant position. The primary role of the Administrative Assistant is to support accounting/finance functions. Other responsibilities include sales order related tasks, HR and payroll administration, and solving client requests and issues via phone and e-mail. This candidate must have great communication, customer service and follow up skills to successfully work with co-workers and a wide variety of clients to solve problems and support the Company and client employees.

Job Details:

• Job Type: Full-Time
• Job Location: 12603 Southwest Freeway, Stafford, TX 77477

Primary Responsibilities:

• Perform financial and bookkeeping duties, including billing, payables, receivables and account reconciliation
• Billing - contract, standard, project, down payment, credit memos, etc.
• Bank deposits and credit card/ACH payment processing
• Assist CPA with credit card and bank reconciliations
• Purchase order creation and order processing

Secondary Responsibilities:

• Sales administration, quote and proposal creation and follow up
• HR administration and payroll processing
• Analyze, organize and improve office operations and procedures such as bookkeeping, preparation of payrolls, HR administration, information management, filing systems, requisition of supplies and other clerical services
• Onboarding and offboarding of employees
• CRM maintenance of Company, client contract data
• Improve business system software, processes and documentation effectively (currently, Quickbooks, ConnectWise and ConnectBooster)
• Generate reports for both financial and client information as requested by management
• Perform the RMA process to procure replacement products from manufacturers and vendors or refund
• General administrative duties and physical office management

Required Experience and Qualifications:

• Associate's degree or equivalent combination of education and experience
• QuickBooks: 3 years
• ConnectWise (or similar time/billing system): 3 years
• Bookkeeping: 3 years
• Billing: 3 years
• Purchasing: 2 years
• Administrative Support: 3 years
• Advanced proficiency level with Microsoft Office applications including Word, Excel and Outlook
• Proficient with QuickBooks and ConnectWise or similar service management (time and ticketing) system
• Clean and clear background check, including credit check

Interpersonal and Other Skills & Abilities:

• Ability to handle sensitive information with discretion, discernment and confidentiality
• Ability to work independently and prioritize
• Excellent written and verbal communication skills
• Demonstrate professionalism at all times
• Demonstrate strong organizational skills
• Use and operate standard office equipment
• Bookkeeping, billing and receiving functions
• General administrative and office support

Required License or Certification:

• Valid driver's license and proof of insurance