Accounts Payable Manager
- Expired: over a month ago. Applications are no longer accepted.
Department: Accounting and Finance
Reports to: Controller
Overview: This position is responsible for daily transactional processing and recording of supplier purchases, vendor activity (including utilities), and credit card activity by all branches of the Clean Team company and its subsidiaries.
Core Duties: Clean Team and IntegriServ
Process all vendor billings in an accurate and timely manner; communicate directly with vendors and Clean Team management so as to efficiently keep the payee information accurate at all times.
Monitor accounts payable regularly; communicate with vendors and suppliers on a regular basis, including resolving payment issues quickly and efficiently; document vendor calls and communicate with both Clean Team management and Controller regarding progress.
Prepare a monthly review of accounts payable aging, providing details on account activity that is of concern and the actions being taken to mitigate and/or remedy such concern so as to keep supplier accounts current and open for use.
Process vendor and supplier invoices in a timely and accurate fashion, and reconcile activity between the processing software and the accounting software on a regular and current basis.
Keep all relevant documents available and in an organized manner, preferable attaching scanned invoice copies in the accounts payable processing app.
Process credit card charges submitted either via email or through a credit card app, including ensuring a proper collection of relevant documentation for each charge being billed.
Pay and maintain cell phone program for all eligible employees, including (but not limited to) maintaining a good relationship with the cell phone vendor; managing existing lines and equipment to maximize efficiency of program; buy new phones or add new lines as needed; collect old phones and suspend lines as needed; maintain equipment as it moves from one employee to another.
Take an active role in continuous improvement, being aware of what is needed to keep the business healthy, and what actions need to be taken within the company value system in making continuous incremental improvement.
All other duties as assigned by the Controller and/or Owner.
Three-plus years' experience as an accountant in a high-volume transaction environment.
Experience in working with a broad range of customers, both external and internal.
Efficient in working with QuickBooks Online.
Mature and stable disposition with the ability to reason solutions for challenges.
Bachelor's degree in Accounting or Finance.
Experienced in system upgrades and transitions.
Experience working with Bill.com, Expensify and QuickBooks.
Job Posted by ApplicantPro
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