Under general supervision, performs a variety of administrative duties and staff support services for the Real Estate and Construction Department. This position assists in the development and maintenance of key company records including the Permanent Lease Files and Siterra lease data management system which pays all rents to landlords. Certain key process flow reports are maintained by the RE Generalist including the Lease Tracking Report. Screens and assigns priority to department correspondence including legal notices and other time sensitive correspondence. Conducts research of leases, prepares ad-hoc analysis and reports, and coordinates distribution of information and materials to the staff as directed by supervisor.
Provide general office support for Real Estate and Construction teams
Maintain the Lease Tracking Report managing document flow through the Real Estate and Legal departments
Prepare reports, presentations, documents, etc. based on specific instructions
Reviews presentation materials to ensure accuracy
Screens department correspondence
Prioritizes legal notices and action items and processes correspondence to the appropriate individuals within the Real Estate, Construction and Legal departments
Communicate with Landlord contacts regarding property management issues reported from the Field; resolves issue or transfers information to individuals who can resolve the issue
Maintains various department filing systems including the permanent store lease files and construction contract files
Communicate with field management and corporate departments on real estate issues including lease renewals and general questions
Other duties as assigned
About you
- Associates degree or equivalent experience, Bachelor’s degree preferred
- 1-2 years in real estate administration or equivalent experience
- Proficiency with Excel, Word, Power Point, and other general office software and machines
- Ability to work in a fast paced environment with multiple priorities
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