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Director of Membership

Civica Acquisitions LLC Aurora, CO
  • Expired: over a month ago. Applications are no longer accepted.

Job Description: You will be responsible, companywide, for providing customer service to and communicating with client members and prospective members, including interacting with member and prospective members to share the benefits of association membership and volunteerism. You and your team will provide information in response to inquiries about association products and services. You and your team will communicate with members and prospective members through weekly news emails and frequent e-blasts created with some assistance from volunteer leaders. You and your team also will manage and run member and prospective-member meetings, provide support to conference planners and serve as a member of on-site conference teams. You will learn our systems and assess our membership strengths and weaknesses, working closely with the Managing Director, the VP of Operations, and the Director Conferences. You will manage the membership department to achieve a high level of achievement while maintaining the company’s culture of freedom & responsibility.

You also will be responsible for the following;

Staff and Volunteer Management

Working with other key company personal to determine future staffing needs based on required skill sets that are necessary based on existing and potential new business

Hiring and training staff (within department) as required by Civica’s growth.

Supervising staff to include the allocation of projects, review of project action items and timeline management

Mentoring staff in order to ensure professional growth matches company’s overall goals (skill sets are staying in-line with client’s needs and company’s offerings)

Working with Civica’s key personnel to determine membership personnel needs based on what is specified in the client’s contract.

Supervising Civica staff, client volunteers, vendors and temporary staff as required.

Project Management

In conjunction with other directors (if appropriate) determining the main service areas of the contract and create a project plan to include; strategy, staff assignments, development of goals and objectives, timelines and a communication plan

Developing and managing timelines and budgets.

Participating in and/or overseeing vendor contract negotiations and vendor management

Creating industry partnerships with vendors in order to develop cost savings for Civica’s clients.

Attending necessary client meetings/calls to review timelines, budgets, next steps and to make sure client’s expectations are being met. Determine and oversee any necessary course corrections.

Incorporating industry best practices into membership to assist with increased membership rolls and engagement and increased ROI for the the client

Giving weekly employee-performance feedback to your direct reports through 15Five or a similar service.

Professional Growth / Business Development

Assisting in developing a team environment in which collaboration with other co-workers is the norm.

Participating in industry associations on the committee and/or board level

Attending industry educational events

Understanding and contribute to the company’s business development.

Assisting in the drafting of client proposals as well as the review of existing client proposals that contain any type of event.

You will directly participate in and supervise staff in the following activities:

Membership Duties

Monitoring, managing and disseminating incoming phone calls and email messages to appropriate staff.

Communicating with members/prospective members by telephone, email or in person to provide information about membership and the benefits.

Processing membership renewals/applications in appropriate web based management and tracking systems.

Updating and maintaining accurate database profiles for both members and non-members in association management software. This includes multiple processes, i.e., exporting, importing, formatting and testing for accuracy.

Updating websites with membership and event information as needed.

Fulfilling membership mailings and email distributions.

Researching business/company listings and employee information for membership outreach and data-gaps where needed and updating databases and other web based software.

Assisting with conferences and special projects. Conference duties include venue-selection support, site visits, conference registration customer service, conference marketing duties, program and website development and other duties as may be assigned by the Conference Planner.

Other duties as may be assigned.


Must have:

Ability to represent the organization and our clients in a highly competent and professional manner both internally and externally.

Commitment to customer service, including ability to handle multiple priorities and move quickly from one client to another when circumstances demand quick action.

Ability to identify priorities, set deadlines, and adjust quickly to constantly changing demands.

Excellent organizational skills.

Proficiency in exercising initiative to anticipate needs and to identify problems and solve them.

Facility to work independently.

Ability to take direction and complete projects in a timely and accurate manner.

Intermediate skills in Office Suite (including Word and Excel) required for spreadsheet and word processing tasks, including mail merges.

Ability to think analytically and query data.

Strong written and verbal communications skills.

Proficiency as a team player.

Ability to learn and embrace new technology quickly.

Commitment and dependability.

Association management experience or multi-client experience (work in advertising agency, law firm or similar setting) preferred

Work Styles:

Attention to Detail - Job requires being careful about detail and thorough in completing work tasks.

Dependability - Job requires being reliable, responsible, and dependable, and fulfilling obligations.

Self-Control - Job requires maintaining composure, keeping emotions in check, controlling anger, and avoiding aggressive behavior, even in very difficult situations.

Stress Tolerance - Job requires accepting criticism and dealing calmly and effectively with high stress situations.

Concern for Others - Job requires being sensitive to others' needs and feelings and being understanding and helpful on the job.

Cooperation - Job requires being pleasant with others on the job and displaying a good natured, cooperative attitude.

Integrity - Job requires being honest and ethical.

Adaptability/Flexibility - Job requires being open to change (positive or negative) and to considerable variety in the workplace.

Independence - Job requires developing one's own ways of doing things, guiding oneself with little or no supervision, and depending on oneself to get things done.

Social Orientation - Job requires preferring to work with others rather than alone, and being personally connected with others on the job.

Analytical Thinking - Job requires analyzing information and using logic to address work-related issues and problems.

Initiative - Job requires a willingness to take on responsibilities and challenges.

Persistence - Job requires persistence in the face of obstacles.

Achievement/Effort - Job requires establishing and maintaining personally challenging achievement goals and exerting effort toward mastering tasks.

Innovation - Job requires creativity and alternative thinking to develop new ideas for and answers to work-related problems.

Leadership - Job requires a willingness to lead, take charge, and offer opinions and direction.

Technology used in this occupation:

Project management software (Wrike)

Contact center software (ZenDesk)

Association membership management software (MemberClicks, others)

Customer relationship management CRM software (CapsuleCRM)

Agenda-and-minutes portal software (MyCommittee)

File-server software (SugarSync)

Team instant-messaging software (Slack)

Wordpress websites

Database user interface and query software

Email software (Outlook, Office 365)

Network conferencing software

MS Word, MS Excel, MS Powerpoint, MS Outlook

Professional Growth / Business Development

Championing a team environment in which collaboration with other co-workers is the norm.

Participating in industry associations on the committee and/or board level

Attending industry educational events

Understanding and contributing to the company’s business development.


Civica has a culture of Freedom & Responsibility. You have high levels of flexibility to perform your work as efficiently and effectively as possible (including telecommunicating and flexible scheules), but you must be high-achieving, meet the clients’ needs and communicate well within your teams and throughout the company, using common systems as determined by the company.

Competitive salary and Share Appreciation Rights grants for all permanent employees. SARs are not ownership but constitute an economic interest in our company. They are a form of profit-sharing plan. SARs are granted and in effect as long as your employment with the company continues.

Unlimited vacation: With the approval of your supervisor, permanent employees may take as much vacation as they’d like with the understanding that they should always be performing at the highest achievement levels and that they’ve taken all precautions to deal efficiently with client needs during your time away from the office. Their clients should be happy with their work. They must also obtain the consent of your managers. Because this is a temporary position, you will not be eligible for vacation. However, with your supervisor’s approval, you can choose to telecommute as necessary knowing, however, that your presence is mandated in the office and at varying locations when clients require it and for staff and personnel meetings.

Civica offers health insurance on the first day of full-time permanent employment following the first full month of permanent employment, and it will pay your health insurance premium up to a set amount monthly. Civica also offers vision and dental plans, as well as Health Savings Accounts (currently issued by KeyBank).

Civica will support the cost of attending educational programs on a case-by-case basis for permanent employees.

Civica has a 401k plan for qualified permanent employees. Currently it is non-matching.

Free covered parking at our office

24/7 access to workout facilities in our building

Civica Acquisitions LLC

Why Work Here?

Great people and corporate culture of freedom and responsibility

Civica Associations, Conferences & Exhibitions provides many services on behalf of our nonprofit association clients. Often, we serve as the headquarters and provide all staff under multi-year contracts. We also can support your existing headquarters staff on things like back-office tasks and special projects. We perform board and governance support, membership recruitment and retention, meeting and conference planning, graphics direction and support, communications including website and emails, outreach to stakeholders and others, financial analysis and bookkeeping, national benchmarking, quarterly management dashboards, and membership and conference tracking. We provide extensive meeting and conference planning as well as “day of” conference services. Finally, we act as a purchasing cooperative for our clients in that we share many expenses across all organizations, saving money.


2851 S. Parker Road, Aurora, CO 80014
Aurora, CO