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Executive Coordinator (Immediate)

City on a Hill Charter Public School
Roxbury, MA
  • Posted: May 14, 2022
  • Full-Time

PLEASE APPLY DIRECTLY ON OUR SITE! Do not submit resumes through Indeed or other External Sources as it does not capture the full application.About City on a Hill (CoaH)City on a Hill Charter Public School graduates college-ready students that are responsible, resourceful and respectful democratic citizens, who are prepared to compete in 21st century community, culture and commerce. We do so by emphasizing academic achievement, citizenship, teacher leadership, and public accountability.

City on a Hill is one of Massachusetts' first charter schools with the upcoming 2022-2023 school year being our 28th year of operation. As we prepare for another school year, City on a Hill is seeking dedicated educators and operations staff to support the empowerment of our students.About the Executive Coordinator (EC)As a member of the City on a Hill Charter Public School Operations Team, the Executive Coordinator is responsible for providing administrative and operational support to the Executive Director (ED), Chief of Staff (CoS), and as directed, to the broader City on a Hill organization. This role will routinely interact with City on a Hill students, families, champions, faculty and staff at all levels.

The Executive Coordinator reports directly to the Chief of Staff.Role DescriptionSenior Leadership & Board SupportProvide administrative support to the Executive Director and Chief of Staff, while maintaining discretion and confidentiality at all times;Assist in general project management centered in the Office of the Executive Director;Proactively and responsively manage project plans and calendars;Field and/or delegate miscellaneous requests from internal and external stakeholders, as appropriate;Under the direction of the Chief of Staff, communicate directly with Board of Trustees members, donors, and others on matters related to the Executive Director's programmatic initiatives;Support the Executive Director in the creation and compilation of materials in preparation for key internal and external meetings;Coordinate, plan and schedule monthly meetings utilizing project management plans and tools provided by our governance partner, Board on Track; andWork with Board Committees to create content, ensure timely turnaround of notes, follow-up tasks, and regular reports to the full Board.Administrative Support & Special ProjectsSupport and execute special projects as directed by the Director of School Operations;Partner with the Development Team to highlight the work of City on a Hill students, and message organizational success both internally and externally;Create general City on a Hill correspondence and communications for key stakeholders;Assist in leading forward looking organizational planning in the areas of operations, academics, finance and facilities; andExecute other ad hoc special projects as assigned by the Executive Director or Chief of Staff.QualificationsBelief that every student, regardless of background, can and must achieve academically at high levels2-4 years of experience supporting administrative/operational teams, preferably in an educational and/or nonprofit organizationAbility to perform complex tasks, meticulously organize, and prioritize multiple projectsExperience and proficiency in Google Suite (e.g. Google Calendar, Docs, Slides, Sheets, etc).A strong commitment to diversity, equity, and inclusionDemonstrated strong interpersonal and communication skills, preferably with Senior LeadersAbility to solve problems in a variety of areas and feel comfortable in promptly interchanging between tasks across different functions and/or departmentsAccustomed to giving and receiving feedback and is a solution-oriented continuous learnerDiscretion and ability to maintain strict confidentialityCity on a Hill is committed to racial equity and to make a particular effort to recruit people of color, indigenous people, and gender-non-conforming people to apply for open positions. To read more about City on a Hill's Diversity, Inclusion, Civic Engagement and Equity (DICEE) programming, check out our dedicated webpage.Additional Information:It is the policy of City on a Hill Charter Public School to obtain all available Federal and State background information through both SAFIS (Statewide Applicant Fingerprint Identification Services) and CORI (Criminal Offender Record Information), as allowed by law, of all employees and prospective employees of the school.

City on a Hill provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, gender identity or expression, national origin, age, disability or genetics. In addition to federal law requirements, City on a Hill complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

City on a Hill Charter Public School


Roxbury, MA
02119 USA



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