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Staffing and HR Operations Specialist

City of Seattle Seattle, WA
  • Expired: December 06, 2019. Applications are no longer accepted.
Invitation to Compete #64-19
Staffing and HR Operations Specialist
Human Resources - Central Library
Full-time, 80 hours per pay period
$30.40 - $36.96 per hour
Application materials, including resume and cover letter, must be received by 5:00 p.m. on Sunday, December 22, 2019.
This recruitment is for a regular full-time, benefited position that is not-exempt from the Fair Labor Standards Act (eligible for overtime).  
The Seattle Public Library is Seattle's center of information and knowledge and one of the most popular and valued services in the city. Library staff members are highly regarded by the public for their knowledge, quality of service and caring. Staff members are committed to the Library's organizational values of respect, partnership, engagement, diversity, transparency and recognition. In particular, they demonstrate respect, engage in partnerships, and are transparent in their communications and intentions. A strategic priority of the Library is to foster an internal culture of innovation which focuses on creativity, engagement, learning and staff development.
The Library also supports the City of Seattle's Race and Social Justice Initiative to end institutionalized racism by eliminating barriers to access, providing the staff and public with opportunities for growth, and developing equitable access to the programs and services we offer. If you share those values and meet the qualifications, the Library invites you to apply for this position.

The Staffing and HR Operations Specialist reports to the Director of Human Resources and works closely with other Human Resources staff to provide technical and administrative support to staffing at the Library. This position's primary emphasis is in the areas recruitment and selection support and employee onboarding. The Staffing and HR Operations Specialist may also assist with recruitment and selection policy development and implementation, project support and implementation, and organizational development activities.
This position's assignments will include the full range of recruitment and staffing, including preparing recruitment materials, participation at job fairs, using online applicant tracking systems, developing screening tools, writing interview questions, scheduling and participating in interviews, reviewing and approving selection decisions, conducting new hire orientation activities and employee onboarding.  
The successful candidate will be analytical, creative and have the ability to synthesize and solve complex organizational design- and human resources-related problems; possess business acumen, initiative and project management skills. Additionally, must be a self-starter and work effectively as an independent contributor and as part of a team.The position is engaged in multiple activities and projects at any given time and must exercise elements of work planning, prioritization, and project management. Priorities and service needs frequently change in response to new organizational needs. The following duties are examples of the work to be performed in this role, but is not intended to be a complete list of the tasks and responsibilities of this position:
  • Provide task-level support of recruitment and selection processes for various departments. Follow established practices related to new hires, promotions, and transfers. In consultation with Human Resources Business Partners, provide input on staffing and workforce planning.
  • Conduct new employee orientations related to the Library Employee Handbook and other policies.
  • Participate and lead recruitment outreach and attend career fairs at designated campuses and other events to address affirmative action goals and attract underrepresented populations. Use social media to promote the Library to source and attract candidates.
  • Work with managers and supervisors in disseminating and understanding the Library's Diversity and Inclusion practices.
  • Compose and present offer letters to candidates using established templates and guidelines.
  • Ensure recruitment and selection panels are culturally and racially diverse, and promote the Library's race and social justice initiatives, including understanding implicit biases.
  • Interact with Human Resources Business Partners and other human resources staff in relation to yearly goals and strategic objectives within the department.
  • Maintain in-depth knowledge of legal requirements related to recruitment and selection, reducing legal risks, and ensuring compliance.   
  • Provide basic Human Resource policy guidance and interpretation within the department and to business unit stakeholders.
Education:  A High School Diploma and a combination of education, training and/or experience which provides the background required to perform the work may be considered. An Associate's or Bachelor's Degree is a plus.
Experience.  At least three 3 years of work experience in the human resources field, specifically with recruitment and selection, workforce metrics and retention, and employee onboarding activities, including state and federal employment paperwork requirements. Prior experience working and/or recruiting in a unionized environment is desirable. Prior work history should also demonstrate experience in the area of equity and social justice within a Human Resources department.
Interpersonal and communication skills. Excellent written, verbal and interpersonal communication skills, including ability to develop a wide range of written materials, make presentations, engage in conflict resolution activities, and to persuade and motivate. Ability to work in a team-based environment and collaborate with others. Ability to manage meetings, facilitate the resolution of issues and influence others. Ability to develop and maintain a multi-cultural perspective.
Tact, Diplomacy, and Confidentiality.  Ability to exercise discretion, tact, and diplomacy in the handling of sensitive and confidential employee information. Ability to maintain strict confidence in performing job duties.
Analytical and Organizational Skills. Ability to identify information needs and develop effective strategies. Ability to gather and analyze data from a wide variety of sources and use workforce data/analytics to interpret information for others. Able to prioritize multiple job requirements and tasks and to ensure effective action and follow-through.
Computer and Equipment Use: Work experience using word processing, spreadsheet, e-mail, and database management applications, particularly in Microsoft Office platforms. 
Commitment to Library Core Values: Demonstrated commitment to intellectual freedom; race and social justice; internal organizational values of Respect, Partnership, Engagement, Diversity, Transparency and Recognition; and the Library's overall strategic mission.How to Apply
To be considered for this vacancy, all candidates must submit an online application via this bulletin by 5:00 p.m. on Sunday, December 22, 2019.
The online application MUST include:
  • A Cover Letter describing how your qualifications and experience meet those required for the position
  • Resume
Applications that are submitted without all of the required materials may not be considered further.
The Seattle Public Library proudly promotes diversity and inclusion in its employment program. If accommodations are needed during the selection process, please let us know. Employment Type: Civil Service Exempt, Regular, Full-time

City of Seattle


Seattle, WA
98104 USA