GENERAL STATEMENT OF DUTIES: The Payroll Accountant will ensure efficient and effective payroll operations of the financial reporting systems, which include the use of both a financial management system and Microsoft Office suite. A successful incumbent uses considerable independent judgment to carry out complex confidential accounting and auditing assignments. In addition, this position will perform various other advanced finance and accounting duties. This position reports to the Director of Finance and Assistant Finance Director.
Responsibilities will include:
An employee in this position may be called upon to do any or all of the following essential functions. These examples do not include all of the duties which the employee may be expected to perform. To perform this job successfully, an individual must be able to perform each essential function satisfactorily.
· Verify and process operating department’s payroll time exception reports and requests for check payment adjustments.
· Compile, review and verify the City’s payroll.
· Report and pay the employer’s and employee’s taxes, premiums, and miscellaneous withholdings to appropriate agencies, including the Internal Revenue Service.
· Obtain and maintain a comprehensive knowledge of state and federal payroll related laws.
· Ensure compliance with changing local, state and federal wage and hour laws and best practices.
· Prepare and reconcile the city's monthly, quarterly and annual state and federal tax related documents.
· Obtain and maintain a comprehensive knowledge of payroll related aspects of the various city’s labor agreements, personnel & administrative rules, letters of agreement, letters of understanding, operating procedures, the city charter and ordinances.
· Timely preparation and submittal of payroll reports and payments for various tax and benefits related deductions and expenses to appropriate agencies.
· Prepare, examine, and analyze accounting records, financial statements, and other financial reports to assess accuracy, completeness, and conformance to city reporting and procedural standards.
· Responsible for recommending and carrying out continuous improvement efforts to decrease turnaround times and streamline work processes.
· Review employee hours worked, and employee pays for errors and anomalies and work with Human Resources to correct possible issues.
· Work with the City Treasurer to prepare, maintain, and transmit accurate records and reports of payroll transactions.
· Assist with filing various finance/accounting reports.
· Maintain and reconcile the city's payroll related accounts.
· Reconcile bank information.
· Prepare and provide records and documentation for the city's annual audits, including the single audit and workers compensation audit.
· Assists in training both new and existing personnel on all aspects of the job. Maintains procedures for financial activities.
· Act as support for various other finance responsibilities, such as budget preparation, maintenance of the general ledger, and accounts payable.
· Perform other duties as assigned.
Required Knowledge, Skills, Abilities and Minimum Qualifications:
The requirements listed below are representative of the knowledge, skills, abilities and minimum qualifications necessary to perform the essential functions of the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the job.
· Bachelor’s degree in accounting or finance or a related field and a minimum of four years’ experience in accounting/finance with similar responsibilities as noted above (municipal organization preferred). CPA or Masters in Business a plus.
· Ability to function with an elevated level autonomy.
· Must be a problem solver and decision maker, but recognize that unusual or complex problems encountered should be directed to management for input.
· Knowledge of the principals, practices and legal regulations of federal, state and municipal finance and budgeting.
· Skill in assembling and analyzing extensive financial data and preparing comprehensive and accurate reports.
· Proficiency in the use of office equipment and technology, including Microsoft Office suite; and the ability to master new technologies. Experience with BS&A software or similar financial, accounting or payroll processing software preferred.
· Ability to critically assess situations and solve problems, and to work effectively under stress, within deadlines and changes in work priorities.
· Must have a decidedly academic manner, enjoy detail and be very organized.
· Ability to be a team player and establish cooperative, effective and professional working relationships with employees, City administrators and officials, professional contacts and the public.
· Skill in communicating clearly and with diplomacy; by exhibiting tact, courtesy and patience.
· The City, at its discretion, may consider an alternative combination of formal education and work experience.
Physical Demands and Work Environment:
The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to communicate in person, by computer and by telephone, read regular and small print, view and produce written and electronic documents and enter data on a computer keyboard with repetitive keystrokes. The employee is expected to be capable of prolonged periods of sitting or standing at a desk. The employee must be mobile in an office setting, stand, sit, stoop and kneel, use hands to finger, handle, or feel and reach with hands and arms. The employee must occasionally lift and/or move items of light weight to moderate weight.
The typical work environment of this job is a business office setting where the noise level is quiet and sometimes moderate.
Royal Oak is the place to come to, not pass through on your way to somewhere else.
City of Royal OakThe City of Royal Oak requires no introduction to the Detroit metropolitan area. Conveniently located near several major thoroughfares, Royal Oak's location is prime. This is evident in the steady rise of property values throughout the city. Royal Oak has maintained the appeal of a small town, while affording many of the amenities of a large metropolis. Because of its respect for diversity, the city's composition is truly eclectic. The population represents a diverse mix of individuals, age groups, incomes, and myriad of residential home styles. Combined efforts of a proactive city government and Downtown Development Authority over the past several years have brought about a metamorphosis of the city's central business district. Downtown improvements have included changes to the landscape that encourage socialization. Royal Oak is the place to come to, not pass through on your way to somewhere else.
Royal Oak, MI