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Library Manager - Support Services

City of Prescott
Prescott, AZ
  • Expired: July 15, 2021. Applications are no longer accepted.

ANNOUNCEMENT OF EMPLOYMENT OPPORTUNITY

LIBRARY MANAGER - SUPPORT SERVICES

Prescott Public Library

Pay Grade: Open Range

Pay Range: $59,166.77 to $88,750.16 DOE

FLSA Status: Exempt

Deadline to Apply: 7/28/21 Resume and Cover letter required

Position Summary:

Oversees the Support Services Division which encompasses the Business Office, Facilities, Technical Services, and the Volunteer Program of the Library Department

Qualifications:

Education and/or Experience:

Bachelor's degree in Accounting, Finance, Business Administration, or closely related field; three (3) years of supervisory experience, preferably in managing municipal revenues and expenditures; or any equivalent combination of education, experience, and training which provides the knowledge and abilities necessary to perform the essential functions of the position.

Licensing, Certification, and Other Requirements:

Possess a valid Arizona driver's license (or obtain within 30 days of hire).

Distinguishing Characteristics:

This position has supervisory responsibilities. Under direction of supervisor, this job class is expected to exercise independent, sound judgment in the disposition of daily activities.

Essential Duties:

  • Develops and implements the Library's operating budget with supervisor including preparation, justification, and analysis of current and future expenditures.
  • Prepares purchase order requisitions and requests for proposals for materials, goods, and services for the Library; reviews purchase contracts for materials, goods, and services.
  • Reviews and submits payroll batches in a timely manner.
  • Reviews weekly cash transactions and prepares deposit.
  • Oversees building maintenance, repairs, and work orders for the Library Department; coordinates and schedules building maintenance with other City departments and outside contractors; provides oversight of building security and alarm system and coordinates services with alarm company; and provides oversight of maintenance of keyless door system hardware and software.
  • Coordinates Human Resources functions including recruitment and orientation of new hires; supervises assigned staff; and prepares employee evaluations.
  • Prepares and submits Library items for City Council agendas that need approval at City Council meetings.
  • Responsible for oversight of meeting room reservations.
  • Coordinates finances, memberships, and fundraising activities with Friends of the Prescott Public Library.
  • Oversees Library Department operations in absence of management for that area.
  • Serves as member of the Library Management Team with responsibilities for planning and project management.
  • Collaborates with other City departments to facilitate smooth operations.
  • Monitors records retention schedules for the Library; arranges for retention of items; and adheres to Arizona State Library Archives and Public Records retention schedules.
  • Facilitates monthly safety training for Department employees.
  • Participates on the City Safety Review Board.
  • Analyzes and implements process improvements.
  • Oversees Department volunteers including recruitment, orientation and ongoing supervision.
  • Performs other duties as assigned.

Employee Core Beliefs

City of Prescott employees should seek to uphold the City's core beliefs throughout their day-to-day business and with every customer they come in contact with, both internal and external. Our core beliefs are: Act with Integrity, Work as a Team, Have Personal Commitment and Loyalty, Solve Problems, Take Pride In Excellent Results, High Level of Productivity and Being Nice.

Knowledge, Skill and Abilities:

  • Knowledge of the City of Prescott's governmental organization, policies, and procedures.
  • Knowledge of municipal budgeting, financial policies, and procedures.
  • Knowledge of administrative practices and procedure.
  • Knowledge of methods and techniques for recordkeeping.
  • Knowledge of Microsoft Office products.
  • Skill in interpreting, developing, and applying rules, policies, and procedures.
  • Skill in collecting, reviewing, verifying, and analyzing data.
  • Skill to effectively supervise, motivate, mentor, and lead staff and volunteers
  • Skill in recruiting, placing, and recognizing volunteers.
  • Skill in communicating, both verbally and in writing and both on an individual and group basis.
  • Ability to establish and maintain effective working relationships with state/federal/local officials, elected officials, staff, and City residents.
  • Ability to review work for accuracy.
  • Ability to be self-directed to meet deadlines.
  • Ability to analyze, organize, and prioritize work while meeting multiple deadlines.
  • Ability to work independently and as a member of a team.
  • Ability to create a collaborative environment with open, effective communication.
  • Ability to accurately prepare and maintain records, files, and reports.
  • Ability to recognize, analyze, and solve a variety of problems.
  • Ability to exercise sound judgment in making critical decisions.

Physical Demands and Working Conditions:

  • Work is performed in a standard City office environment
  • Safely operates a City vehicle and variety of standard office equipment including a computer terminal, telephone, 10-key calculator, copier, and fax machine requiring continuous and repetitive arm, hand, and eye movement.
  • Clearly, concisely, and effectively communicates in person, electronically, and over the telephone.
  • Work if performed in a dynamic environment that requires sensitivity to change and responsiveness to changing goals, priorities, and needs.

Successful candidate will receive a post-offer, pre-employment background screening to include:

  • Drug screening
  • Motor vehicle records check
  • Criminal background screening



City of Prescott Contact Information

201 N. Montezuma Street, Suite 303

Prescott, AZ 86301

Email: hr@prescott-az.gov

Website: www.prescott-az.gov

Phone: 928-777-1347 / Fax: 928-777-1213



Major Benefits For Full-Time Regular Employees: Paid time off; ten paid holidays and one floating holiday per year; employee and/or family health and life insurance; short term and long term disability; Arizona State Retirement and Social Security contributions; other optional benefits such as deferred compensation plans and additional life insurance. PROBATION: Each employee must satisfactorily serve an established probationary period. NOTE: When advised, reasonable accommodations will be made in order for an "otherwise qualified applicant" with a disability to participate in any phase of the selection process. In accordance with A.R.S. 23 - 493, this position has been identified as "Safety Sensitive". The City of Prescott is an Equal Employment Opportunity employer.

City of Prescott

Address

Prescott, AZ
USA

Industry

Government

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