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Administrative Services Specialist - Airport

City of Prescott Prescott, AZ

  • Expired: August 21, 2021. Applications are no longer accepted.

ADMINISTRATIVE SERVICES SPECIALIST Prescott Regional Airport Pay Grade: 107 Pay Range: $18.36 to $27.54/hour DOE FLSA Status: Non Exempt (eligible for overtime) Deadline to Apply: Open until filled, first review of applications will be on 8/27/21. Position Summary: The Prescott Reginal Airport Administrative Specialist provides customer service to both staff and the public; maintains databases; assists with processing and reconciling invoices, credit cards, etc.; schedules conference rooms; collects data, analyzes, and produces reports; and coordinates repair and maintenance of facilities/vehicles. Due to Special Events and Irregular Operations, employee may occasionally work irregular hours. Essential Duties: * Performs extensive work with City of Prescott databases including Munis, OnBase, and Lucity. * Reconciles invoices for accounts payable and receivables; tracks and purchases supplies; and maintains inventory for assigned area. * Manages and reconciles credit cards and financial statements for assigned area. * Depending on assigned area, assist with marketing, public relations, social media, and website development and maintenance. * Depending on assigned area, tracks airline service enplanements, operations, and cancelled flights. * Depending on assigned area, works collaboratively with staff to process requests for airfield access; manages rentals and waitlists; prepares agreements, contracts, and billing instructions; and assures contract compliance through inspections. * Answers incoming calls on the direct line and routes to the proper staff as needed. * Prepares professional reports and create summaries on data and trends from complex records. * Prepares, generates, and submits financial and statistical reports in compliance with any grant-funded programs. * Other duties are necessary as assigned. Qualifications: Education and/or Experience: High school graduate or equivalent; three (3) years of experience in performing basic City government specialist work, experience in statistical or intelligence analysis and research, experience in providing public relations and customer service, and/or experience in performing basic accounting or business practices; or any equivalent combination of education, experience, and training which provides the knowledge and abilities necessary to perform the essential functions of the position. Licensing, Certification, and Other Requirements: Be at least 18 years of age; be a United States citizen; possess a valid Arizona driver's license with a good driving record; pass a rigorous TSA-mandates 10-year security background investigation, pre-employment drug test, fingerprint background check, and other selection process criteria as determined by assigned area. Employee Core Beliefs City of Prescott employees should seek to uphold the City's core beliefs throughout their day-to-day business and with every customer they come in contact with, both internal and external. Our core beliefs are: Act with Integrity, Work as a Team, Have Personal Commitment and Loyalty, Solve Problems, Take Pride In Excellent Results, High Level of Productivity and Being Nice. Knowledge, Skill and Abilities: * Knowledge of computer databases, spreadsheets, Microsoft Word, Excel, PowerPoint, Access, e-mail, and the Internet. * Knowledge of the principles and practices of the modern office. * Knowledge of assigned department rules and regulations along with applicable federal, state, and local laws and ordinances. * Knowledge of principles and techniques of research and analysis. * Knowledge of the maintenance and operational requirements of a wide variety of commercial building systems and components. * Knowledge of the principles and practices related to assigned area. * Skill in preparing management report and written communications for administrative and technical purposes. * Skill in communicating, both verbally and in writing, to both individuals and groups. * Skill in understanding and interpreting complex laws, rules, regulations, policies, and guidelines. * Skill in preparing management reports and other written communications for administrative and technical purposes. * Ability to understand and interpret complex laws, rules, regulations, policies, and guidelines. * Ability to establish and maintain effective working relationships with all City employees, other government facilities, and the public. * Ability to review, classify, categorize, prioritize, and/or analyze data. * Ability to organize, direct, and implement fleet maintenance and repair schedules. Physical Demands And Working Conditions: * Work is performed primarily in an office setting. * Safely operates a City vehicle and variety of standard office equipment including a computer terminal, telephone, 10-key calculator, copier, and fax machine requiring continuous and repetitive arm, hand, and eye movement. * Requires working for extended periods of time at a keyboard or work stations. * Job duties required the ability to perceive and discriminate colors or shades, sounds, visual cues, or signals. * Work is performed in a dynamic environment that requires sensitivity to change and responsiveness to changing goals, priorities, and needs. Successful candidate will receive a post-offer, pre-employment background screening to include: * Drug screening * Motor vehicle records check * Criminal background screening City of Prescott Contact Information 201 N.

Montezuma Street, Suite 303 Prescott, AZ 86301 Email: hr@prescott-az.gov Website: www.prescott-az.gov Phone: 928-777-1347 / Fax: 928-777-1213 Major Benefits For Full-Time Regular Employees: Paid time off; ten paid holidays and one floating holiday per year; employee and/or family health and life insurance; short term and long term disability; Arizona State Retirement and Social Security contributions; other optional benefits such as deferred compensation plans and additional life insurance. PROBATION: Each employee must satisfactorily serve an established probationary period. NOTE: When advised, reasonable accommodations will be made in order for an "otherwise qualified applicant" with a disability to participate in any phase of the selection process.

In accordance with A.R.S. 23 - 493, this position has been identified as "Safety Sensitive". The City of Prescott is an Equal Employment Opportunity employer.

City of Prescott

Address

Prescott, AZ
86304 USA

Industry

Business

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