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Administrative Assistant - City Clerk's Office

City of Novi
Novi, MI
  • Expired: September 01, 2022. Applications are no longer accepted.

The City of Novi (population 60,000) is seeking a detail oriented Administrative Assistant to join our City Clerk's team. The individual in this role will provide direct administrative support to the City Clerk's department. The Administrative Assistant will exercise significant independent judgment, initiative, and discretion based on knowledge of administrative policies and procedures in the performance of daily activities. Work also involves important contacts with high-level public officials and members of the public.

Responsibilities include:

  • Demonstrates continuous effort to improve operations, decrease turnaround times and streamline work processes.
  • Develops and maintains effective and supportive relationships with city officials and coworkers.
  • Handles telephone, counter, and written inquiries, provides information, and refers customers to proper City employees or departments when necessary.
  • Skilled in the use of office equipment and technology, including computers and related software, and the ability to master new technologies, proficient with Microsoft Office.
  • Perform a variety of activities in the conduct of elections and election law, including voter registration and issuance of absentee ballots.
  • Attend meetings of boards and commissions, recording the minutes of the meetings and official records of their action when requested by the City Clerk.
  • See job description for further details.


Successful candidates must have an associate degree in business, public administration, or a related field. A Bachelor's degree is preferred. Must have three years of responsible clerical or secretarial experience, preferably in a City Clerk or municipal office. Ideal candidates will have considerable knowledge of the legal requirements in the registration of voters, conduct of elections, accredited by the State of Michigan, and the custody of official documents; reasonable knowledge of the City Charter, applicable city ordinances and official city policies; reasonable knowledge of the organization and operation of city government, as well as the laws governing issuance of permits and licenses, and Freedom of Information Act requests

Salary: $44,200 - $52,000 DOQ, with a comprehensive benefit package

Snapshot of our Benefits:

  • Generous paid time off including 13 paid holidays per year
  • Robust Employee Wellness & Engagement program.
  • Wellness Reimbursement Program
  • Cafeteria Health Insurance Plan
  • Dental insurance provided by the City of Novi
  • Life insurance provided by the City of Novi
  • 401a retirement plan & retiree health savings account with employer contribution
  • Optional Roth IRA & 457 retirement plans
  • Various personal and professional growth training resources
  • Tuition reimbursement program

To Apply: Apply promptly with completed City of Novi application, cover letter and resume by visiting For questions, contact the Human Resources department at or (248) 347-0452. EOE

City of Novi


Novi, MI
48375 USA



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