Finance and UB Administrative Assistant 2022-12
- Expired: May 24, 2022. Applications are no longer accepted.
City of BloomfieldJob Opening 2022-12...Job Position: Finance and UB Administrative AssistantNumber of Job Vacancies: One (1)Department: FinanceWork Location: Bloomfield Municipal ComplexSalary Range: $15.54 - $20.00/hr.DOE/QStatus: Regular/Full-TimeDays Worked: Monday through Thursday, 7:00 AM to 5:30 PMApplication Deadline: June 19, 2022JOB OVERVIEWGENERAL PURPOSEWorks under the direct supervision of the Finance Director performing a variety of complex, technical, and general administrative duties needed to ensure the financial management of the City.Works part-time under the general supervision of the Lead Customer Service Representative and Customer Service Representative performing a variety of full performance, routine, and complex clerical duties as needed to expedite the billing, collection, and processing of utility account transactions.FINANCE ESSENTIAL FUNCTIONS:Assists the Finance Director in day-to-day financial activities of the City as needed and requested.Prepares various reports/documents using Excel, WORD, or Power Point; reviews content for accuracy and completeness; makes grammatical and technical changes to content as needed; performs routine research and gathers data as needed to compile or complete reports as requested; performs financial analysis of projects and City activities.Assists the Finance Director in accumulating and verifying information regarding fixed asset additions and deletions; will enter assets additions and deletions in Tyler software; will reconcile insurance reports with updated asset additions and deletions.Reviews daily cash receipt reports for accurarcy; reviews monthly Bank of America, purchasing card statements for accuracy of GL coding and spending authority; reports issues to the Finance Director.Assists the Finance Director in the preparation and posting of manual journal entries to the general ledger as needed; prepares and processes purchase orders; bank reconciliation and accounts payable.Assists the Finance Director in the preparation of the annual budget; assists in compiling quarterly and annual budget reports to the State of New Mexico Department of Finance and Administration; responsible for monthly budget reports to the various departments within the City as requested.Assists the Finance Director in accumulating information for the annual audit; will eventually assist the Finance Director in preparation of the annual financial statements to be prepared with the annual audit.Performs related and additional duties as required.UTILITY BILLING ESSENTIAL FUNCTIONSResponds to customer issues regarding new accounts, updates or changes to accounts, adjustments to accounts, trash collection, billing, payment arrangements on delinquent accounts and other issues as they arise.Receives walk-in and mail-in payments for utility customers and deposits for various City departments; prepares daily cash balance report to reconcile with Tyler software; prepares daily bank deposit.Performs clerical backup duties as needed; answers calls, assists the public; and receives and distributes mail.Perform related and additional duties as requiredBACKUP ADMINISTRATIVE ASSISTANT ESSENTIAL FUNCTIONS:During Administrative Assistant absence, may provide backup to perform administrative support duties; greets the public in person and answering the phone; provides direction to various requests, questions and services.Signs for incoming mail and delivers to appropriate staff.Performs related and additional duties as required.MINIMUM QUALIFICATIONS1. Education and Experience: Graduation from high school with course background in accounting, bookkeeping or other related field, plus specialized training provided through professional workshops, in-service or on-the-job programs; experience in governmental accounting preferred; AND 2-5 years' experience related to above duties; preferably in a governmental environment, OR An equivalent combination of education or experience.2. Knowledge, Skills, and Abilit
City of Bloomfield
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