Accounting Clerk (Municipal Court)
City of Astoria Astoria, OR
- Expired: over a month ago. Applications are no longer accepted.
This position is responsible for the accurate and timely processing and recording of a variety of transactions. The primary essential responsibilities include preparation and maintenance of Municipal Court docket, including citation filing, court cards and assembly of necessary documents including recording of court proceedings, trial notices and summons, warrants, other court approved orders, receipting and maintenance of court fines, public inquiries and general accounting duties in support of the Finance Department. The accounting duties are described in more detail below.
INTERVIEWS: Anticipated to be scheduled the week of June 7th.ESSENTIAL DUTIES AND RESPONSIBILITIES
This description covers the most significant essential and auxiliary duties performed by this position for illustration purposes, but does not include other occasional work, which may be similar, related to, or a logical assignment for the position. The job description does NOT constitute an employment agreement between the employer and employee, and is subject to change by the employer as the organizational needs and requirements of the job change.
- Maintain accounts by coding, processing and posting payables and receivables.
- Assign and process accounts payable/receivable and purchase orders based on documentation, invoices and/or statements. Follow-up on delinquent accounts consistent with law and procedure.
- In coordination with Parks and Recreation, provide information to the public regarding cemetery/burial fee schedules, rules and regulations; make arrangements for purchases of burial sites; notify cemetery crew and funeral directors regarding burial sites; issue deeds, maintain records of purchases and burials and prepare appropriate correspondence.
- Cross-train and provide back-up in at least one other accounting area, when needed.
- Calculate and verify data to produce regular or special summaries; balance reports or other records.
- Accumulate and classify data from varied sources to make summary reports as required; review data to determine variances and similarities. Verify completed summaries against source documents which may involve statistical tabulations and calculations. Retrieve data from City computer system for report generation.
- Perform cashiering and front counter duties, as assigned.
- Answer phones, as assigned, using appropriate business phone etiquette.
- Respond to a variety of departmental and public requests for information relative to assigned function; provide requested information or service when authorized or refer to appropriate individual for response.
- Answer customer service questions or complaints on the telephone, in person and by mail in order to implement policy and to serve the needs of citizens.
- Create and edit correspondence, reports and statistical information using a computer.
- Perform clerical work such as filing; copying; faxing; computer input, access and retrieval of data; word processing. Order office/janitorial supplies and process revolving fund checks
- Process utility billings and payments and delinquent and turn-off notices. Enter meter readings; reconcile records with computer reports, locating errors and making necessary adjustments; answer customer service questions; initiate necessary action regarding bills and payments, service problems, refunds, disconnects and reconnects of service.
- Prepare and maintain Municipal Court docket which includes filing citations, preparing court cards and assembling the necessary documents such as police reports.
- Record court proceedings; schedule court trials; summon jurors; issue warrants and other orders approved by court; account for court receipts; answer public inquiries; provide other related support to Municipal Court Judge.
- Maintain Room Tax Process which includes preparing quarterly and monthly collections forms; monitor collections and maintain collection worksheets; send out delinquent notices; enroll new facilities as required.
- Maintain the liquor license process which includes processing new applications and monitoring collection of fees.
- Maintain City's lock and key inventory.
- Manage City parking lot space assignments.
- Research lien requests by title companies.
- Maintain Occupation Tax Process: Respond to inquiries; process and enter new business applications and annual renewals; prepare and send out delinquent notices; prepare reports as needed.
- Performs related duties as required by supervisor.
- Maintains punctual, regular and predictable attendance.
- Works collaboratively in a team environment with a spirit of cooperation.
- Displays excellent communication skills including presentation and negotiation skills required in working with coworkers/public and including the ability to communicate effectively and remain calm and courteous under pressure.
This position does not have any supervisory responsibilities.QUALIFICATIONS
Ability to perform essential job duties with or without reasonable accommodation and without posing a direct threat to safety or health of employee or others. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.MINIMUM QUALIFICATIONS
- High School graduation or equivalent.
- Two years of progressively responsible experience in accounting and/or bookkeeping work, with specialized course work in accounting, bookkeeping, general office practices, or data processing preferably supplemented by experience in governmental fund accounting; or any equivalent combination of experience and training which demonstrates the knowledge, skills and abilities to perform the above described duties.
- An Associates' degree in accounting or business is preferred.
- Possession of or ability to obtain a driver's license; safe driving record
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.
In the performance of job duties, the employee is frequently required to sit; talk or hear; walk; use hands to finger, handle, or feel objects, tools, or controls; bend; twist; reach with hands and arms and lift up to 30 pounds. Must be able to sit and use computer for up to two hours at a time.
This position is covered under a Collective Bargaining Agreement between the Teamsters Local 58 Parks/General Union & the City of Astoria. Information about the enrollment, fees and monthly dues will be provided by a union representative for your consideration at the time of hire.
Employment will be contingent upon the successful completion of a background check.
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