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Administrative Assistant

Chicanos Por La Causa Inc
Phoenix, AZ
  • Expired: September 16, 2022. Applications are no longer accepted.

Effective January 3, 2022, all CPLC Employees and all Service Providers, are required to be Fully Vaccinated against COVID-19. Newly hired employees, who are not Fully Vaccinated at the time of hire, are expected to begin a vaccination series immediately upon hire. CPLC recognizes medical and religious exemptions to the COVID-19 vaccination requirement, in accordance with applicable law and upon approval by CPLC. However, any person approved for an exemption, without exception, is subject to masking, weekly COVID-19 testing at their expense, and other requirements established by CPLC from time to time.

PRIMARY FUNCTIONS:

The Administrative Assistant is responsible for all tasks and support in all matters related to the operation and administration of Rural Development Division. The individual will work with sensitive client information and must be highly responsible to maintain confidentiality and manage multiple projects. The candidate must demonstrate tact, maturity, and promptness. Organizational skills are essential as is the ability to prioritize heavy workloads. The Administrative Assistant must possess the ability to problem solve, demonstrate initiative, and effectively work under pressure.

SPECIALIZATIONS

Knowledge of general office procedures

  • Bi-lingual English/Spanish required
  • Prioritize and execute special projects with limited guidance, anticipating next steps, taking initiative, exercising discretion and sound judgment and being sensitive to deadlines
  • Provide administrative support including coordinating meetings and events, producing written correspondence, producing reports using Excel, PowerPoint, and other Microsoft applications, ordering supplies, file maintenance, etc.
  • Ability to handle confidential business matters

MINIMUM QUALIFICATIONS

High school diploma or GED equivalent. A minimum of one year experience in office work, experience in providing customer service to public; or any combination of training and or experience which indicates the ability to perform the required duties.

JOB RESPONSIBILITIES AND COMPETENCIES
  • Provide daily administrative support
  • Daily interaction with internal and external business partners over the phone or in person.
  • Draft, edit and proofread correspondence and reports
  • Screen, distribute, and prioritize incoming correspondence.
  • Arrange meeting and conferences
  • Coordinated meetings, prepare agenda
  • Answers telephone calls, relay messages, and respond to inquiries
  • Prepares check requests
  • Establish and maintain filing system
  • Performs other duties as assigned
  • Utilization of computer skills, Microsoft applications and other applications as needed (training available for specialized applications)
  • Intake for all Rural Development Program
  • Manage fingerprinting program
  • Complies with federal, state, and local legal requirements by studying requirements; enforcing adherence to requirements; filing reports; advising management on needed actions.
  • Contributes to team effort by accomplishing related results as needed.

JOB DEMANDS

Ability to communicate clearly and effectively both verbally and in writing. Able to present operational information to personnel at all levels.

CONTINUOUS EDUCATION

Employee will be expected to participate in continuous learning, competency building and maintenance of competency skills.

TYPICAL WORKING CONDITIONS

Work is performed in structured environments.

ACCOUNTABILITY

Reports to and is supervised directly by the Rural Development Director. Employee is also accountable for understanding and complying with CPLC policies and procedures

Chicanos Por La Causa Inc

Address

Phoenix, AZ
85034 USA

Industry

Business

View all jobs at Chicanos Por La Causa Inc