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Facilities Specialist

Chicago International Charter School or Its SMO Partners Chicago, IL

  • Expired: over a month ago. Applications are no longer accepted.
Job Description

FACILITIES SPECIALIST


JOB TITLE: Facilities Specialist

EMPLOYEE TYPE: Exempt

Category: 12 months

REPORTS TO: Chief of Operations

LOCATION: Chicago, IL

JOB OVERVIEW:

The Facilities Specialist serves as a project coordinator and provides administrative support to CICS’s dynamic and committed Facilities team. The role is primarily responsible for being CICS’s vendor contact and department bookkeeper. In addition, the role serves as an essential bridge between the on-campus Custodial Team and the Network Office by providing translation services as well as helping to cultivate and maintain a positive and rewarding culture on the Custodial Team.

RESPONSIBILITIES

Facilities book-keeping

  • Enter all facilities invoices in an online spreadsheet/log for facilities
  • Follow up on invoice payment status
  • Manage transactions in Intacct, Winvoice, and Expensify related to the Facilities department
  • Provide support and review payroll registers for semi-monthly payroll of Facilities team members
  • Assist with the processing of new hires for the Facilities team and terminations

Facilities Support and Management

  • Support the hiring and onboarding of new Custodians
  • Be the primary contact for custodians seeking support and assistance
  • Organize and coordinate annual trainings for Facilities Managers and Custodians (DCPS, CPS, Sexual Harassment, OSHA, Ladder Safety, Hazardous Materials)
  • Build team culture and engagement through writing the custodial newsletter, employee of the month, etc.
  • Monitor the lease status of the various school properties
  • Provide written and verbal Spanish translation services for the Facilities Department
  • Work with Compliance team to input CPS requirements for the 6 month/ 3 year asbestos reports
  • File proposals, estimates, and quotes
  • Take notes for meetings, as needed


KNOWLEDGE AND SKILLS

  • Excellent project management - Has the ability to balance the big picture with the necessary attention to detail while maintaining a high bar for quality and high level of productivity. With minimal support, this person can be relied upon to set a path and see it through. They serve as the “air traffic controller” of the team.
  • Service orientation - They are committed to providing high-level service to internal and external stakeholders.
  • Cultivating diverse relationships and partnerships - They have a proven record of building trust with internal and external stakeholders including contractors, third party vendors and internal team members. They demonstrate cultural competence, and value all forms of diversity in the workplace.
  • Streamlined communication skills - They translate complex content to key decision-makers and stakeholders, adapting framing and messaging based upon the audience. Communicate to catalyze decision-making and inspire action with the right level of urgency.
  • Superior time management - Strategically prioritizes time and competing initiatives, focusing on those that will have the greatest impact on students.
  • Drive towards results - Ability to relentlessly pursue goals, and work through obstacles. A high degree of initiative in resolving problems and implementing solutions independently in a fast-paced, highly entrepreneurial environment. Seeking out and participating in opportunities to develop professionally so that they are constantly learning more about facilities and issues specific to charter schools.

REQUIREMENTS

  • Bachelor’s degree and/or equivalent prior experience.
  • Fluency with Spanish - written and verbal (Required).
  • Access to a car to visit school sites around Chicago.
  • Project management or coordination experience is highly preferred.
  • Understanding of facilities-related work preferred.

ADDITIONAL REQUIREMENTS

  • Be Fully Vaccinated: Employees are required to be fully vaccinated within 30 days of their hire date. Full vaccination is defined as at least two weeks after your second shot of a two-shot vaccination course, or at least two weeks after a one-shot vaccination course.

PHYSICAL REQUIREMENTS/ENVIRONMENTAL CONDITIONS:

Regularly required to sit, stand, walk, talk, hear, operate a computer, hand-held learning devices and other office equipment, reach with hands and arms, and must occasionally lift and/or move up to 10 pounds. While performing the responsibilities of this position, the work environment characteristics listed below are representative of the environment the employee will encounter: usual school working conditions which may be noisy during high student traffic and somewhat stressful due to frequent student activity.


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Chicago International Charter School or Its SMO Partners

Address

Chicago, IL
60643 USA

Industry

Real Estate

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