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Administrative Services Coordinator I (P-Card)

Charleston County Government North Charleston, SC
  • Expired: September 24, 2019. Applications are no longer accepted.
The Charleston County Contracts and Procurement Department is currently seeking to fill its Administrative Services Coordinator I/P-card Program Administrator position.  This position is responsible for the overall day-to-day administration of the County's Procurement Card program and is the focal point for communication regarding all operations of the program.

STARTING SALARY RANGE: $34,694 - $47,195 (Estimated Annual Salary)

APPLICATION DEADLINE: FRIDAY, OCTOBER 25, 2019.

 
Duties include, but are not limited to:
  • Administration of approximately 840 purchasing cards;
  • Acting as primary contact for department heads, cardholders, and department liaison for all issues regarding the use of cards, new card requests, declines, security, card closures, etc;
  • Develop, track, and report program progress against goals to Director;
  • Address potential changes to program to establish compliance with County policy;
  • Provide support to department liaisons on spending guidelines, reconciling, changing card limits, profiles, etc.;
  • Support Director in providing direction and sharing of best practices in all global regions;
  • Coordinate with Director on accounting/finance issues (i.e. increasing spending limits, overall card program changes, emergency/sole source procurements on p-card);
  • Maintain card member files, including cardholder agreements, card requests, card closures, default accounting data, and miscellaneous correspondence, to include fraudulent attempt notices from issuing bank.
  • Daily monitoring of all card transactions and taking appropriate action, when needed, with Director approval;
  • Assist department liaison with cardholder discrepancies, declines and system issues;
  • Train end-users and liaisons in use of card and reconciling process;
  • Process weekly encumbrance of all transactions;
  • Run decline reports and report attempts of fraud to Sheriff's designated deputy. 
Education: Graduation from High School (or GED); Associates Degree preferred.
 
Experience:
- Must have 2-5 years of major credit card experience, with focus on Corporate Procurement Cards and WORKS   payment solutions to include establishing profiles, cardholder security, and reconciliation processes.
-  Payment Industry knowledge preferred.
 
Skills:  
- Strong Project Management Skills.
- Must be able to handle multiple priorities.
- Solid PC/Microsoft Office skills specifically Word, Excel & PowerPoint.
- Highly developed organization and communication skills, both verbal and writtenIn addition to the Card Program Administrator duties, this position is responsible for, but not limited to, creating/updating Vendor Information Forms for all vendors doing work with the County; compiling, preparing,  and monitoring of the department's budget; processing of payroll; all H/R related paperwork; acting as petty cash custodian, responsible for issuing reimbursements, audit reports, and replenishment of account; ordering of office supplies; overseeing use of the County's Costco card and reconciling all issues related to outstanding Costco-generated purchase orders; monitoring of the County's Post and Courier advertisement account and working with departments to resolve any payment issues; generating all paperwork related to employee travel; reviewing all correspondence and forms prior to being issued by department staff; and processing invoices for payment.
  Employment Type: Full-Time

Charleston County Government

Address

North Charleston, SC
29405 USA