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Administrative Assistant

Cenergy International Santa Barbara ,CA
  • Posted: 7 days ago
  • Contractor
  • Benefits: vision, 401k, dental, life_insurance, medical
Job Description

 The successful candidate must demonstrate expert administrative and computer skills, flexibility, independent judgment and decision-making, excellent interpersonal skills and professional demeanor. The position requires a demonstration of strong collaboration, organization and communication skills. This position also requires the ability to work effectively with a diverse workforce and discreetly and routinely handle confidential information. Competencies that will lead to success include teamwork, initiative, attention to detail, prioritization, multi-tasking, and producing high quality, error-free work product.
We are looking for a candidate who is self-motivated, learns quickly, anticipates needs, works independently and has demonstrated the ability to handle multiple tasks. Business knowledge of Oil & Gas, Supply & Trading (S&T) and/or experience working with or within Chevron are highly desirable.

Responsibilities for this position may include but are not limited to:

• Maintain managers’ calendars. Responsible for event/meeting planning and coordination. Organize meeting logistics. Coordinate video and conference calls/bridges.
• Organizes meeting logistics for daily, weekly, monthly and annual events. Meeting logistics include: catering, scheduling meeting rooms, arranging WebEx calls, setting up equipment for video conferencing, and emailing meeting notices, agendas and other key information.
• Assist with travel requirements for group, ensuring customer has appropriate documents, as well as ensuring visitor travel needs are met, i.e.: local transportation, and change in flights, etc.
• Provide support for day to day IT issues and/or work with the IT helpdesk.
• Prepare expense reports for Program Director. Work with direct reports to resolve any issues which may arise with expense reports and time sheets.
• Organize office moves, space planning, furnishings, computer equipment, supplies, etc.
• Act as office coordinator ensuring all equipment is functioning (printers, fax, projectors, etc.).
• Order supplies, equipment and services using Purchasing Card.
• Assist with onboarding / offboarding of employees and contractors. Set up and maintain distribution lists.
• Update organizational charts as appropriate.
• Create monthly ergonomic reports from specific ergonomic applications.
• Maintain filing systems (manual and electronic).
• Assist in managing SharePoint by uploading documents.
• Assist group with information management to ensure records retention guidelines are met. Enter data into various  databases for reporting protocols, archiving, etc.
• Prepare drafts and presentations from notes.
• All other administrative tasks as requested including work with S&T admin team

Required Qualifications:
• High School Diploma or equivalent
• 3-5+ years prior administrative experience required, preferably in a complex project organization
• Computer literate, willing to learn new systems and able to provide support for day to day IT issues and/or work with the IT helpdesk.
• Intermediate/advanced level proficiency in Microsoft Word, Excel, Outlook and PowerPoint required.
• Experience with high volume e-mail correspondence and telephone usage.
• Must have strong written and oral communication skills, attention to detail.
• Previous experience making travel arrangements and facilitating team meetings required.
• Ability to use discretion and judgment in handling of confidential and sensitive business information.
• Ability to maintain a high level of confidentiality.
• Ability to work effectively and cooperatively with a diverse team of co-workers, contractors, and internal and external customers.
• Ability to prioritize work tasks effectively and manage schedules appropriately, perform multiple tasks with limited supervision. Adapt to changing needs when priorities shift.
• Candidates local to the Santa Barbara area required.

Preferred Qualifications:
• Knowledge /experience and proficiency with SharePoint, Ariba, preferred
• Administrative experience Oil/Gas or Enterprise industry experience
• Analytical skills, ability to run reports and manipulate data for decision making.

Company Description
Cenergy is the most dependable source of workforce solutions to leading global industries. We provide specialized personnel, safety solutions, inspection solutions, logistics optimization, and vendor management. We are dedicated to delivering the right people, with the right knowledge and experience anywhere in the world.

WHY WORK WITH CENERGY
Cenergy recruiting is a full life-cycle process, our candidates are supported and coached from the initial interview through the on-boarding phase. In addition, through Cenergy's recruitment process a Cenergy recruiter provides support to candidates when a project ends to help provide new consulting opportunities. Cenergy offers a wide variety of consulting opportunities as well as direct hire positions in multiple domestic and international locations.

Cenergy International

Why Work Here?

Great potential and possibility to join an industry leading company! Major Defense Contractor.

Cenergy is the most dependable source of workforce solutions to leading global industries. We provide specialized personnel, safety solutions, inspection solutions, logistics optimization, and vendor management. We are dedicated to delivering the right people, with the right knowledge and experience anywhere in the world. WHY WORK WITH CENERGY Cenergy recruiting is a full life-cycle process, our candidates are supported and coached from the initial interview through the on-boarding phase. In addition, through Cenergy's recruitment process a Cenergy recruiter provides support to candidates when a project ends to help provide new consulting opportunities. Cenergy offers a wide variety of consulting opportunities as well as direct hire positions in multiple domestic and international locations.

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