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Administrative Assistant - Bilingual

Catholic Charities of Central Texas
Austin, TX
  • Expired: over a month ago. Applications are no longer accepted.
Job Description

Administrative Assistant - Immigration Legal Services

JOB SUMMARY:

The Administrative Assistant assists staff with supporting the activities and services for the Director of Immigration Legal Services and the Immigration Legal Services Program.

ESSENTIAL DUTIES:

  • Perform administrative support functions for the Director of Immigration Legal Services and Immigration Legal Services program.
  • Follow set procedures in carrying out instructions with general supervision.
  • Sort and distribute mail, photocopies and files.
  • Organize and maintain filing system.
  • Compile data, perform data entry, and complete forms or reports.
  • Prepare routine correspondence, memos, and reports.
  • Greet visitors and answer telephone calls for the program/department.
  • Schedule and coordinate meetings and appointments for program/department.
  • Complete all necessary documentation to ensure compliance with funding requirements, licensing requirements and agency quality assurance standards.
  • Participate as an active team member of Catholic Charities.
  • Maintain a work schedule that maximizes availability to staff and customers.

KNOWLEDGE, SKILLS & ABILITIES:

  • Ability to proficiently communicate in English and Spanish (conversing, writing, and reading).
  • Ability to work independently, with a minimum of supervision, and to understand office operations.
  • Ability to communicate orally and in writing, clearly, accurately in a proficient, professional, pleasant and effective manner.
  • Ability to be creative, accurate and have attention to detail.
  • Ability to process changes with short notice.
  • Ability to work effectively with diverse populations, including low-income persons and other disadvantaged persons.
  • Ability to conformably work in a faith-based environment.
  • Ability to maintain confidentiality at all times.
  • Ability to operate various word processing software, spreadsheets, and database programs such as: Microsoft Word, Excel, Publisher, Outlook and PowerPoint.
  • Ability to organize, prioritize, and utilize effective time management techniques to meet deadlines.
  • Ability to follow instructions furnished in verbal or written format.
  • Ability to create and foster an environment consistent with agency culture, mission, vision, and values.
  • Ability to develop and maintain positive relationships with all segments of the community (parishes, priests, religious, laity, Catholic ministries, civic leaders and community agencies).
  • Ability to provide excellent customer service to internal and external customers and work effectively with others.
  • Ability to travel throughout a 25 county service region as necessary.

MINIMUM QUALIFICATIONS:

Education and Trainings:

  • High School Diploma or GED acceptable to Texas Education Agency.

Experience:

  • Some experience in clerical or administrative assistant role.

Language:

  • Bilingual English-Spanish (proficient in conversing, reading, and writing).

Licenses/Certifications:

  • Valid Texas driver's license.
  • Must maintain compliance with the Diocese of Austin Ethics and Integrity in Ministry (EIM) policies throughout the employment period.

BUSINESS HOURS AND LOCATION: Regular office hours are Monday to Friday, 8:30 AM to 5:00 PM. This position may require working some evenings and weekends. This position works at 1625 Rutherford Lane Austin, TX.



Catholic Charities of Central Texas

Address

Austin, TX
78723 USA

Industry

Business

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